Event Management System

Type of document: Contract Notice
Country: United Kingdom

1. Title: EVENT MANAGEMENT SYSTEM
2. Awarding Authority: NHS Wales Shared Services Partnership, 4-5 Charnwood Court,, Heol Billingsley, Parc Nantgarw,Cardiff, CF15 7QZ. Tel: 0 1443848607. Web: Electronic access to information: www.etenderwales.bravosolution.co.uk . Electronic submission of tenders and requests to participate: www.etenderwales.bravosolution.co.uk (Public Health Wales Local Procurement Team).
3. Contract type: Supply contract
Single stage – Any candidate may submit a tender.
4. Description: 1000 Lives Improvement Service is the national improvement service supporting awarding authority and its 90,000 staff to improve patient care. Part of Public Health Wales, 1000 Lives Improvement Service is integrated into the work of every health board and trust in specified location, supporting local and national improvement programmes across primary, community and acute care.
1000 Lives Improvement works with awarding authority and its partner organisations to achieve sustainable and measurable improvements. This is underpinned by the philosophy of prudent healthcare and the institute of healthcare improvement’s triple aim of improving population health, enhancing the experience of care and reducing the cost of healthcare.
During the 2014/15 financial year, 1000 lives Improvement Service organised 136 events generating 8245 registrations. 1000 Lives Improvement were also involved in 2 events that required abstract submission during the financial year that generated 290 submissions.
The event management work is carried out by the Programme Support Team within 1000 lives, who are responsible for delivering events on behalf of programme managers. There is a requirement to produce events reporting information for the 1000 Lives Improvement Leadership Team.
The demand on the department for these services will continue to grow over time, while the increasing likelihood of financial constraints within NHS Wales means that we must continue to find an efficient method of delivering a quality event management service without incurring additional team resource costs.
5. CPV Code(s): 48300000, 48600000, 48800000, 48900000
6. NUTS code(s): UKL, UKL2, UKL22
7. Main site or location of works, main place of delivery or main place of performance: UK – All, WALES, West Wales and The Valleys, Isle of Anglesey, Gwynedd,Conwy and Denbighshire, South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion),Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf), Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly),Bridgend and Neath Port Talbot, Swansea, East Wales, Monmouthshire and Newport, Cardiff and Vale of Glamorgan, Flintshire and Wrexham, Powys.
Public Health Wales NHS Trust
8. Reference attributed by awarding authority: Reference number attributed to the notice by the contracting authority
SSP/PHW/FAC/ITT/002/16
WA Ref:47270
9. Estimated value of requirement: Not provided.
10. Time-limit for receipt of completed tenders : 11.7.2016 (14:00:00).
11. Address to which they must be sent: For further information/documentation regarding the above contract notice please visit
12. Other information: NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at
Total quantity or scope of tender
The aim of the requirements is to provide a 3 year contract for the provision of an online events management system.
Provide a secure and reliable software system which can support the delivery of all of the current events services via externally-hosted web pages. It will automate those processes which can be easily carried out by electronically, while giving Programme Support staff the option to manually oversee and control all stages of the process.
All public-facing pages/screens must operate bilingually in both Welsh and English languages.
Minimum standards and qualification required
All public-facing pages/screens must operate bilingually in both Welsh and English languages.
Estimated award date
18-07-2016
Additional Information
(WA Ref:47270)
TKR-2016616-EX-752894