United Kingdom-Newcastle upon Tyne: Petroleum products, fuel, electricity and other sources of energy

Type of document: Invitation to tender
Country: United Kingdom
OJEU Ref: (15/S 220-400676/EN)
Nature of contract: Supply contract
Procedure: Open procedure
Regulation of procurement: EU – with participation by GPA countries
Award criteria: Most economic bid
Type of bid required: Mixed global and partial bid

Contract notice
Supplies
Directive 2004/18/EC
Section I: Contracting authority
I.1) Name addresses and contact point(s):
North East Procurement Organisation
The Guildhall, Quayside
Newcastle upon Tyne
Postal code: NE1 3AF
United Kingdom
For the attention of: Miss Marie Perriam
Phone: +44 1912613918
Email: marie.perriam@nepo.org
Internet Address(es):
General address of the contracting authority: www.nepoportal.org
Address of the buyer profile: www.nepoportal.org
Electronic access to information: www.nepoportal.org
Electronic submission of tenders and requests to participate: www.nepoportal.org
Further information can be obtained from: North East Procurement Organisation
The Guildhall, Quayside
Newcastle upon Tyne
Postal code: NE1 3AF
United Kingdom
For the attention of: Miss Marie Perriam
Phone: +44 1912613918
Email: marie.perriam@nepo.org

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: North East Procurement Organisation
The Guildhall, Quayside
Newcastle upon Tyne
Postal code: NE1 3AF
United Kingdom
For the attention of: Miss Marie Perriam
Phone: +44 1912613918
Email: marie.perriam@nepo.org

Tenders or requests to participate must be sent to: North East Procurement Organisation
The Guildhall, Quayside
Newcastle upon Tyne
Postal code: NE1 3AF
United Kingdom
For the attention of: Miss Marie Perriam
Phone: +44 1912613918
Email: marie.perriam@nepo.org

I.2) Type of the contracting authority:
Regional or local authority
I.3) Main activity: General public services
I.4) Contract award on behalf of other contracting authorities/entities:
The contracting authority is purchasing on behalf of other contracting authorities: Yes
Darlington Borough Council
Town Hall
Darlington
Postal code: DL1 5QT
United Kingdom
Durham County Council
County Hall
Durham
Postal code: DH1 5UE
United Kingdom
Gateshead Council
Civic Centre, Regent Street
Gateshead
Postal code: NE8 1HH
United Kingdom
Hartlepool Borough Council
Civic Centre, Victoria Road
Hartlepool
Postal code: TS24 8AY
United Kingdom
Middlesbrough Borough Council
Middlesbrough House, 50 Corporation Road
Middlesbrough
Postal code: TS1 2YQ
United Kingdom
Newcastle City Council
Civic Centre
Newcastle upon Tyne
Postal code: NE1 8QH
United Kingdom
North Tyneside Council
Quadrant, Colbalt Business Park, Silverlink
Newcastle upon Tyne
Postal code: NE27 0BY
United Kingdom
Northumberland County Council
County Hall
Morpeth
Postal code: NE61 2EF
United Kingdom
Redcar and Cleveland Borough Council
Redcar and Cleveland House, Kirkleatham Street
Redcar
Postal code: TS10 1RT
United Kingdom
Stockton Borough Council
Municipal Buildings, Church Road
Stockton-on-Tees
Postal code: TS18 1LD
United Kingdom
Sunderland City Council
Civic Centre, Burdon Road
Sunderland
Postal code: SR2 7SN
United Kingdom
South Tyneside Council
Town Hall and Civic Offices, Westoe Road
South Shields
Postal code: NE33 2RL
United Kingdom
Cleveland Fire Brigade
Fire Brigade Headquarters, Endeavour House, Stockton Road
Hartlepool
Postal code: TS25 5TB
United Kingdom
Durham Constabulary
Aykley Heads, County Durham
Durham
Postal code: DH1 5TT
United Kingdom
County Durham and Darlington Fire and Rescue Service
Fire and Rescue Service Headquarters, Belmont Business Park
Durham
Postal code: DH1 1TW
United Kingdom
Northumbria Police
Northumbria Police Force Headquarters, Forth Banks
Newcastle upon Tyne
Postal code: NE1 3PH
United Kingdom
Northumberland Fire and Rescue Service
West Hartford Business Park
Cramlington
Postal code: NE23 3JP
United Kingdom
Tyne and Wear Fire and Rescue Service
Tyne and Wear Fire and Rescue Service Headquarters, Nissan Way
Sunderland
Postal code: SR5 3QY
United Kingdom

Section II: Object of the contract:
II.1) Description:
II.1.1) Title attributed to the contract by the contracting authority/entity:
EXT 104 — liquid fuels.
II.1.2) Type of contract and location of works, place of delivery or of performance:
Supplies
Type of supplies contract: Purchase
Nuts code: UKC
II.1.3) Information about a public contract, a framework agreement or a dynamic purchasing system (DPS):
The notice involves the establishment of a framework agreement:
II.1.4) Information on framework agreement:
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 16
Duration of the framework agreement in months: 48
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT:
Range: between 60 000 000 and 120 000 000 GBP
II.1.5) Short description of the specific contract:
Framework contract for the supply of diesel, gas oil, kerosene and petrol to be delivered to specific locations throughout the North East of England.
II.1.6) Common procurement vocabulary (CPV): 09000000, 09132000, 09134000, 09135000
II.1.7) Information about Government Procurement Agreement (GPA):
The contract is covered by the Government Procurement Agreement (GPA): YES
II.1.8) Lots:
The contract is divided into lots: Yes. Tenders may be submitted for one or more lots
II.1.9) Information about variants:
Variants will be accepted: NO
II.2) Quantity or scope of the contract:
II.2.1) Total quantity or scope:
The framework is for the supply of diesel, gas oil, kerosene and petrol. The framework has been split into 16 lots: 1 lot per product, per region. The framework will be a ranked framework and NEPO intends to award 2 Tenderers to each of the Framework lots for the Framework Period, to ensure business continuity at all times.
Organisations wishing to access NEPO agreement will be required to register as a NEPO Associate Member in the first instance.
Estimated value excluding VAT:
Range: between 60 000 000 and 120 000 000 GBP
II.2.2) Information about options:
Options:no
II.2.3) Information about renewals:
This contract is subject to renewal: yes
Number of possible renewals:
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts: in months: 48 (from the award of the contract)
II.3) Duration of the contract or time limit for completion:
Duration in months: 48 (from the award of the contract)
Information about lots
Lot No: 1; Lot title: Durham diesel
1) Short description: Supply of diesel to sites within the Durham area.
2) Common procurement vocabulary (CPV): 09000000,09132000,09134000,09135000
3) Quantity or scope:

4) Indication about different date for duration of contract or starting/completion:
5) Additional information about lots:

Lot No: 2; Lot title: Durham gas-oil
1) Short description: Supply of gas-oil to sites within the Durham area.
2) Common procurement vocabulary (CPV): 09000000,09132000,09134000,09135000
3) Quantity or scope:

4) Indication about different date for duration of contract or starting/completion:
5) Additional information about lots:

Lot No: 3; Lot title: Durham kerosene
1) Short description: Supply of kerosene to sites within the Durham area.
2) Common procurement vocabulary (CPV): 09000000,09132000,09134000,09135000
3) Quantity or scope:

4) Indication about different date for duration of contract or starting/completion:
5) Additional information about lots:

Lot No: 4; Lot title: Durham petrol
1) Short description: Supply of petrol to sites within the Durham area.
2) Common procurement vocabulary (CPV): 09000000,09132000,09134000,09135000
3) Quantity or scope:

4) Indication about different date for duration of contract or starting/completion:
5) Additional information about lots:

Lot No: 5; Lot title: Northumberland diesel
1) Short description: Supply of diesel to sites within the Northumberland area.
2) Common procurement vocabulary (CPV): 09000000,09132000,09134000,09135000
3) Quantity or scope:

4) Indication about different date for duration of contract or starting/completion:
5) Additional information about lots:

Lot No: 6; Lot title: Northumberland gas-oil
1) Short description: Supply of gas-oil to sites within the Northumberland area.
2) Common procurement vocabulary (CPV): 09000000,09132000,09134000,09135000
3) Quantity or scope:

4) Indication about different date for duration of contract or starting/completion:
5) Additional information about lots:

Lot No: 7; Lot title: Northumberland kerosene
1) Short description: Supply of kerosene to sites within the Northumberland area.
2) Common procurement vocabulary (CPV): 09000000,09132000,09134000,09135000
3) Quantity or scope:

4) Indication about different date for duration of contract or starting/completion:
5) Additional information about lots:

Lot No: 8; Lot title: Northumberland petrol
1) Short description: Supply of petrol to sites within the Northumberland area.
2) Common procurement vocabulary (CPV): 09000000,09132000,09134000,09135000
3) Quantity or scope:

4) Indication about different date for duration of contract or starting/completion:
5) Additional information about lots:

Lot No: 9; Lot title: Tees Valley diesel
1) Short description: Supply of diesel to sites within the Tees Valley area.
2) Common procurement vocabulary (CPV): 09000000,09132000,09134000,09135000
3) Quantity or scope:

4) Indication about different date for duration of contract or starting/completion:
5) Additional information about lots:

Lot No: 10; Lot title: Tees Valley gas-oil
1) Short description: Supply of gas-oil to sites within the Tees Valley area.
2) Common procurement vocabulary (CPV): 09000000,09132000,09134000,09135000
3) Quantity or scope:

4) Indication about different date for duration of contract or starting/completion:
5) Additional information about lots:

Lot No: 11; Lot title: Tees Valley kerosene
1) Short description: Supply of kerosene to sites within the Tees Valley area.
2) Common procurement vocabulary (CPV): 09000000,09132000,09134000,09135000
3) Quantity or scope:

4) Indication about different date for duration of contract or starting/completion:
5) Additional information about lots:

Lot No: 12; Lot title: Tees Valley Petrol
1) Short description: Supply of petrol to sites within the Tees Valley area.
2) Common procurement vocabulary (CPV): 09000000,09132000,09134000,09135000
3) Quantity or scope:

4) Indication about different date for duration of contract or starting/completion:
5) Additional information about lots:

Lot No: 13; Lot title: Tyne and Wear diesel
1) Short description: Supply of diesel to sites within the Tyne and Wear area.
2) Common procurement vocabulary (CPV): 09000000,09132000,09134000,09135000
3) Quantity or scope:

4) Indication about different date for duration of contract or starting/completion:
5) Additional information about lots:

Lot No: 14; Lot title: Tyne and Wear gas-oil
1) Short description: Supply of gas-oil to sites within the Tyne and Wear area.
2) Common procurement vocabulary (CPV): 09000000,09132000,09134000,09135000
3) Quantity or scope:

4) Indication about different date for duration of contract or starting/completion:
5) Additional information about lots:

Lot No: 15; Lot title: Tyne and Wear kerosene
1) Short description: Supply of kerosene to sites within the Tyne and Wear area.
2) Common procurement vocabulary (CPV): 09000000,09132000,09134000,09135000
3) Quantity or scope:

4) Indication about different date for duration of contract or starting/completion:
5) Additional information about lots:

Lot No: 16; Lot title: Tyne and Wear petrol
1) Short description: Supply of petrol to sites within the Tyne and Wear area.
2) Common procurement vocabulary (CPV): 09000000,09132000,09134000,09135000
3) Quantity or scope:

4) Indication about different date for duration of contract or starting/completion:
5) Additional information about lots:

Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract:
III.1.1) Deposits and guarantees required:
As specified within the tender document.
III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As specified within the tender document.
III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
As specified within the tender document.
III.1.4) Other particular conditions:
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As specified within the tender document.
III.2) Conditions for participation:
III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
Information and formalities necessary for evaluating if the requirements are met: As specified within the tender document.
III.2.2) Economic and financial ability:
Information and formalities necessary for evaluating if the requirements are met: As specified within the tender document.
Minimum level(s) of standards possibly required: As specified within the tender document.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements are met: As specified within the tender document.
Minimum level(s) of standards possibly required: As specified within the tender document.
III.2.4) Information about reserved contracts:
III.3) Conditions specific to services contracts:
III.3.1) Information about a particular profession:
Execution of the service is reserved to a particular profession: no

III.3.2) Staff responsible for the execution of the service:
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: NO
Section IV: Procedure
IV.1) Type of procedure:
IV.1.1) Type of procedure:
Open
IV.1.2) Limitations on the number of operators who will be invited to tender or to participate:
IV.1.3) Reduction of the number of operators during the negotiation or dialogue:
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiatedNO
IV.2) Award criteria:
IV.2.1) Award criteria:
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2) Information about electronic auction:
An electronic auction will be used: no
IV.3) Administrative information:
IV.3.1) File reference number attributed by the contracting authority/entity:
A22N-RG4BUK
IV.3.2) Previous publication(s) concerning the same contract:
Prior information notice
Notice number in the OJEU:2015/S 142-260617of25.07.2015
IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document:
Time limit for receipt of requests for documents or for accessing documents:18.12.2015 – 12:00
Payable documents: No
IV.3.4) Time limit for receipt of tenders or requests to participate:
18.12.2015 – 12:00
IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates:
IV.3.6) Language(s) in which tenders or requests to participate may be drawn up:
EN
IV.3.7) Minimum time frame during which the tenderer must maintain the tender:
In days: 90 (from the date stated for receipt of tender)
IV.3.8) Conditions for opening of tenders:
18.12.2015 – 14:00
Place:Persons authorised to be present at the opening of tenders: yes.
Additional information about authorised persons and opening procedure: Representatives of Gateshead Council Legal Department.

Section VI: Complementary information
VI.1) Information about recurrence:
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 48 Months.

VI.2) Information about European Union funds:
The contract is related to a project and/or programme financed by European Union funds: No
VI.3) Additional information
The opportunity can be accessed via the NEPO eTender system. Suppliers wishing to be considered for this contract must register their expression of interest and submit a tender through the NEPO eTender system. If not already registered, candidates should register on the NEPO eTender system at
Any queries regarding the procurement process or tender documents must be raised no less than 7 days before the tender return date, through the Q&A section on the NEPO eTender system. For any support in submitting your expression of interest or tender response, please contact the NEPO Portal helpdesk at +44 1912613940 or info@nepoportal.org
There are a number of help guides available on the portal. Reading these will assist the supplier in completing and submitting their responses. NEPO is a Central Purchasing Body as defined in the Public Contract Regulations 2015 (PCR15). This means that NEPO may provide central purchasing activity on behalf of Contracting Authorities. The agreement will be available for use by all NEPO Members within the North East region. A list of member organisations is available at: www.nepoportal.org
This agreement will also be made available to all current and future NEPO Associate Members throughout the North East region. A list of current NEPO Associate Members is available at:
NEPO intends to make the resulting agreement available for use by all Contracting Authorities throughout the North East region (as defined by the Public Contracts Regulations 2015) including but not limited to Government Departments and their Agencies, Non-Departmental Public Bodies, Central Government, NHS Bodies, Local Authorities, Emergency Services, Coastguard Emergency Services, Educational Establishments, Registered Social Landlords and Registered Charities who have a need to purchase the above services. Please see the following websites for further details:
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Organisations wishing to access NEPO agreement will be required to register as a NEPO Associate Member in the first instance.
VI.4) Procedures for appeal:
VI.4.1) Body responsible for appeal procedures:
North East Procurement Organisation
Guildhall
Newcastle
Postal code: NE1 3AF
United Kingdom
Phone: +44 1912613924
Email: marie.perriam@nepo.org
VI.5) Date of dispatch of this notice:
10.11.2015