United Kingdom-Caerphilly: Prepared meals

Type of document: Invitation to tender
Country: United Kingdom
OJEU Ref: (2016/S 061-102575/EN)
Nature of contract: Supply contract
Procedure: Open procedure
Regulation of procurement: EU – with participation by GPA countries
Type of bid required: Global bid

Contract notice
Supplies
Directive 2014/24/EU

Section I: Contracting authority
I.1) Name and addresses
Official name: National Procurement Service (Welsh Government)
Postal address: T’yr Afon, Bedwas Road
Town: Caerphilly
Postal code: CF83 8WT
Country: United Kingdom
Email: npsfood@wales.gsi.gov.uk
Nuts code: UKL
Internet address(es):
Main address:
Address of the buyer profile:

The contract is awarded by central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge,at:
Additional information can be obtained from:
the above mentioned address
Tenders or requests to participate must be submitted:
electronically via:
Electronic communication requires the use of tools and devices that are not generally available.
Unrestricted and full direct access to these tools and devices is possible,free of charge,at:
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: NPS Supply and Distribution of Frozen Plated Meals, Frozen Texture Modified Meals and Frozen Soup.

Reference number: NPS-FOOD-0038-15
II.1.2) Main CPV code: 15894200
II.1.3) Type of contract: Supplies
II.1.4) Short Description: This procurement process is for the tender and award of a new Framework Agreement for the Supply and Distribution of Frozen Plated Meals, Frozen Texture Modified Meals, Frozen Soup and Frozen Side Dishes to the public sector in Wales.
Over 73 public sector organisations in Wales have committed to the NPS including all Local Authorities, NHS Bodies, Welsh Government and Welsh Government Sponsored bodies, the Police and Fire services and Higher and Further Education.
Further organisations that may use NPS frameworks include other Welsh Public Sector bodies and Charities.
Further information on NPS can be accessed from the link below:
Note: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at
II.1.5) Estimated total value:
Value excluding VAT: 14000000 Currency: GBPII.1.6) Information about lots:
The contract is divided into lots: Yes
Tenders may be submitted for all lots
II.2) Description
II.2.1) Title: Lot 1 NPS Supply of Frozen plated meals is split into 4 zones. Zone 1 North Wales, Zone 2 Mid Wales, Zone 3 South West Wales and Zone 4 South East Wales

Lot No:1
II.2.2) Additional CPV code(s)
15894200, 15896000

II.2.3) Place of performance
Nuts code: UKL
II.2.4) Description of the procurement:
This Lot is for the Supply of Frozen Plated Meals to the public sector in Wales. Lot 1 is split into 4 zones as follows: Zone 1 North Wales, Zone 2 Mid Wales, Zone 3 South West Wales and Zone 4 South East Wales — Full details can be found in the Invitation to tender documentation.
II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value:
Value excluding VAT: 14000000 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewalyes Description of renewals:Agreement Duration will be 2 years plus an option to extend up to a further 1 + 1 years.

II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.14) Additional information: The Estimated Value is an overall estimated value for all lots for the initial Contract Period and the possible extension — no guarantee can be provided on how this will be split by Organisation or by Lot.

II.2.1) Title: NPS Supply of Frozen Texture Modified Meals

Lot No:2
II.2.2) Additional CPV code(s)
15894220, 15894200, 15896000

II.2.3) Place of performance
Nuts code: UKL
II.2.4) Description of the procurement:
This Lot is for the Supply of Frozen Texture Modified Meals to the public sector in Wales — Full details can be found in the Invitation to tender documentation.
II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value:
Value excluding VAT: 14000000 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewalyes Description of renewals:Agreement Duration will be 2 years plus an option to extend up to a further 1 + 1 years.

II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.14) Additional information: The Estimated Value is an overall estimated value for all lots for the initial Contract Period and the possible extension — no guarantee can be provided on how this will be split by Organisation or by Lot.

II.2.1) Title: NPS Supply of Single and Multi Portion Frozen Plated Meals

Lot No:4
II.2.2) Additional CPV code(s)
15894200, 15896000, 15331170

II.2.3) Place of performance
Nuts code: UKL
II.2.4) Description of the procurement:
This Lot is for the Supply of Single and Multi Portion Frozen Plated Meals to the public sector in Wales — Full details can be found in the Invitation to tender documentation.
II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value:
Value excluding VAT: 14000000 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewalyes Description of renewals:Agreement Duration will be 2 years plus an option to extend up to a further 1 + 1 years.

II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.14) Additional information: The Estimated Value is an overall estimated value for all lots for the initial Contract Period and the possible extension — no guarantee can be provided on how this will be split by Organisation or by Lot.

II.2.1) Title: NPS Supply of Frozen Soup

Lot No:3
II.2.2) Additional CPV code(s)
15891400, 15896000

II.2.3) Place of performance
Nuts code: UKL
II.2.4) Description of the procurement:
This Lot is for the Supply of Frozen Soup to the public sector in Wales — Full details can be found in the Invitation to tender documentation.
II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value:
Value excluding VAT: 14000000 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewalyes Description of renewals:Agreement Duration will be 2 years plus an option to extend up to a further 1 + 1 years.

II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.14) Additional information: The Estimated Value is an overall estimated value for all lots for the initial Contract Period and the possible extension — no guarantee can be provided on how this will be split by Organisation or by Lot.

II.2.1) Title: NPS Supply of Frozen Side Dishes

Lot No:5
II.2.2) Additional CPV code(s)
15896000

II.2.3) Place of performance
Nuts code: UKL
II.2.4) Description of the procurement:
This Lot is for the Supply of Frozen Side Dishes to the public sector in Wales — Full details can be found in the Invitation to tender documentation.
II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value:
Value excluding VAT: 14000000 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewalyes Description of renewals:Agreement Duration will be 2 years plus an option to extend up to a further 1 + 1 years.

II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.14) Additional information: The Estimated Value is an overall estimated value for all lots for the initial Contract Period and the possible extension — no guarantee can be provided on how this will be split by Organisation or by Lot.

Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents

Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure:
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement:31IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:2015/S 131-240297
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 2016-04-11 Local time: 14:00
IV.2.4) Languages in which tenders or requests to participate may be submitted:EN, CY
IV.2.6) Minimum time frame during which the tender must maintain the tender
Duration in months:3(from the date stated for receipt of tender)
IV.2.7) Conditions for opening tenders
Date: 2016-04-12 Local time: 10:00

Section VI: Complementary information
VI.1) Information about recurrence:
This is a recurrent procurement: yes
Estimated timing for further notices to be published:The Option to extend will be considered towards the end of the 2nd year of the Agreement. There is an option to extend by up to a further 2 12-month periods. The replacement OJEU notice will be placed 3-6 months prior to the conclusion of the current agreement.
IV.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information:
The agreement will be available for use by NPS Member Organisations, Schools and Educational Establishments,Town and Community Councils, Citizen Advice Bureaus, Housing Associations, WCVA, BBC and Voluntary Organisations within the City and County Boundaries of Wales and any Welsh Public Sector organisations that aren’t named above, but become NPS members during the term of the agreement.
Further details of organisations that can utilise this framework can be found in the contract documentation.
The Invitation to Tender (ITT) documentation can be accessed via
— On registering on the Platform the Super User will select a username and will receive a password;
— The Password will be sent to the e-mail address specified in the User Details section;
— Please log-in to the Platform by entering your Username and Password;
— Registration should only be performed once for each Organisation. If you think someone in your Organisation may have registered on this Platform then you must not register again;
— Contact the help desk immediately if you are unable to contact the Super User.
How to Find the ITT:
— Once logged in you must click on ‘ITTs Open to all Suppliers’;
— The etender references for this framework are:
— Project_33147.
Please note that all suppliers will need to complete the Qualification and Technical itt_53826 — NPS Frozen Plated Meals, Frozen Texture Modified Meals and Frozen Soup (Qualification and Technical) and submit your response.
In addition you will need to complete and submit your Commercial Response for each Lot you are interested in tendering for from the following:
— itt_53839 — (Lot 1 — Supply of Frozen Plated Meals);
— itt_53850 — (Lot 2 — Supply of Frozen Texture Modified Meals);
— itt_53863 — (Lot 3 — Supply of Frozen Soup);
— itt_53865 — (Lot 4 — Supply of Single and Multi Portion Frozen Plated Meals);
— itt_53866 — (Lot 5 — Supply of Frozen Side Dishes);
— Click on the title to access summary details of the ITT. If you are still interested in submitting a tender, click the ‘Express an Interest button’. This will move the ITT from the ‘Open to all Suppliers’ area to the ‘My ITT’s’ on the home page.
— You will then see the full details of the ITT in the qualification and technical envelopes along with any relevant documents in the ‘Attachments’ area.
If you have any queries regarding the requirements please message using the e-tenderwales message portal.
If you are seeking help on using the etenderwales system please email the bravo solutions help desk athelp@bravosolution.co.uk or +44 8003684852.
If you require the documentation in an alternative format, please use the ‘Messages’ area to contact the buyer directly, who will be able to provide a more suitable format. For example, Braille, Large Print, Word Document or Audio format.
The Welsh Ministers (NPS) will not be liable for any bidder costs arising from this tender or any non award of this framework.
(WA Ref:42830).
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are.
Community Benefits will be a Non-Core requirement and will not form part of the evaluation criteria. However, submission of a Non-Core Community Benefits proposal will be a condition of a compliant bid.
VI.4) Procedures for review
VI.4.1) Review body
Official name: National Procurement Service (Welsh Government)
Postal address: T’yr Afon, Bedwas Road
Town: Caerphilly
Postal code: CF83 8WT
Country: United Kingdom
Telephone: +44 3007900170
Internet address:
VI.5) Date of dispatch of this notice:2016-03-24