United Kingdom-Dudley: Sports goods and equipment

Type of document: Invitation to tender
Country: United Kingdom
OJEU Ref: (2016/S 067-116766/EN)
Nature of contract: Supply contract
Procedure: Open procedure
Regulation of procurement: EU – with participation by GPA countries
Type of bid required: Global bid

Contract notice
Supplies
Directive 2004/18/EC
Section I: Contracting authority
I.1) Name addresses and contact point(s):
Dudley MBC
Council House, Priory Road
Dudley
Postal code: DY1 1HF
United Kingdom
Contact points(s): Procurement Services
For the attention of: Mr C. Morgan
Phone: +44 1384814862
Email: contracts@dudley.gov.uk
Fax: +44 1384814831
Internet Address(es):
General address of the contracting authority: www.dudley.gov.uk
Address of the buyer profile: www.blackcountrybusiness.co.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2) Type of the contracting authority:
Regional or local authority
I.3) Main activity: General public services
I.4) Contract award on behalf of other contracting authorities/entities:
The contracting authority is purchasing on behalf of other contracting authorities: Yes
Dudley Metropolitan Borough Council seeking to establish a framework agreement for use by West Midlands boundary public sector bodies or organisations principally the 32 West Midlands local authorities including Educational Establishments, The West Midlands based Fire and Rescue Services, Police Services, Voluntary Community organisations (i.e. Charities) and Third Sector based Social Enterprises and the West Midlands NHS Health Organisations and Hospitals (i.e. NHS England, NHS Trusts)

Section II: Object of the contract:
II.1) Description:
II.1.1) Title attributed to the contract by the contracting authority/entity:
DUD — Sports Equipment 2016.
II.1.2) Type of contract and location of works, place of delivery or of performance:
Supplies
Type of supplies contract: Purchase
Nuts code: UKG34
II.1.3) Information about a public contract, a framework agreement or a dynamic purchasing system (DPS):
The notice involves the establishment of a framework agreement:
II.1.4) Information on framework agreement:
Duration of the framework agreement in years: 3
II.1.5) Short description of the specific contract:
Dudley MBC regularly purchases Sports equipment for use within their Primary, Secondary, Special Schools and Leisure Centres. The items listed on the pricing schedule of this document represent most commonly purchased commodities over the last 12 month period.
We would advise that there are approximately 110 Schools and 3 Leisure Centres across this arrangement that will use this Contract.
As part of the Governments’ National Procurement Strategy and the Improvement and Efficiency West Midlands (IEWM) Procurement Hub, collaborative working and supporting other authorities now forms part of this Councils’ procurement remit. This contract may be opened up for Regional Collaboration in the future.
II.1.6) Common procurement vocabulary (CPV): 37400000, 37452000, 37410000, 37412000, 37451000, 37453000, 37450000
II.1.7) Information about Government Procurement Agreement (GPA):
The contract is covered by the Government Procurement Agreement (GPA): YES
II.1.8) Lots:
The contract is divided into lots: No
II.1.9) Information about variants:
Variants will be accepted: NO
II.2) Quantity or scope of the contract:
II.2.1) Total quantity or scope:
II.2.2) Information about options:
II.2.3) Information about renewals:
II.3) Duration of the contract or time limit for completion:
Starting 1.9.2016Completion 31.8.2019
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract:
III.1.1) Deposits and guarantees required:
III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and Several.
III.1.4) Other particular conditions:
III.2) Conditions for participation:
III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
III.2.2) Economic and financial ability:
III.2.3) Technical capacity
III.2.4) Information about reserved contracts:
III.3) Conditions specific to services contracts:
III.3.1) Information about a particular profession:
III.3.2) Staff responsible for the execution of the service:
Section IV: Procedure
IV.1) Type of procedure:
IV.1.1) Type of procedure:
Open
IV.1.2) Limitations on the number of operators who will be invited to tender or to participate:
IV.1.3) Reduction of the number of operators during the negotiation or dialogue:
IV.2) Award criteria:
IV.2.1) Award criteria:
IV.2.2) Information about electronic auction:
An electronic auction will be used: no
IV.3) Administrative information:
IV.3.1) File reference number attributed by the contracting authority/entity:
C12
IV.3.2) Previous publication(s) concerning the same contract:
No
IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document:
Time limit for receipt of requests for documents or for accessing documents:03.05.2016 – 23:59
Payable documents: No
IV.3.4) Time limit for receipt of tenders or requests to participate:
04.05.2016 – 12:00
IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates:
IV.3.6) Language(s) in which tenders or requests to participate may be drawn up:
EN
IV.3.7) Minimum time frame during which the tenderer must maintain the tender:
IV.3.8) Conditions for opening of tenders:
Date: 4.5.2016 – 12:01
Persons authorised to be present at the opening of tenders: yes.
Additional information about authorised persons and opening procedure: Members and Officers of the Council only.

Section VI: Complementary information
VI.2) Information about European Union funds:
The contract is related to a project and/or programme financed by European Union funds: No
VI.3) Additional information
Dudley Metropolitan Borough Council seeking to establish a framework agreement for use by West Midlands boundary public sector bodies. The successful Contractor is required to take account of sustainable development, e.g. environmental, social and economic impacts of delivery and to actively participate in the protection of the environment. Accordingly contract performance and conditions may relate in particular to social and environmental considerations.
Please note that estimated spend figures provided in this notice are based on historical information and cannot be guaranteed under this contract.
Dudley MBC will be utilising its e-procurement portal In-Tend for this procurement exercise. The Tender should be received no later than 4.5.2016 at (noon) 12:00 (noon) and will be available for download until 23:59 hours on 3.6.2016. URL: www.blackcountrybusiness.co.uk
To access documents bidders are required to register with the website. This may be done in 2 ways; 1) use the Register/Sign In button located on the Home screen or 2) find the project under the All Opportunities link and use the Express Interest button. Companies who have previously registered with the website will be invited to input their login detail.
New Users will be invited to go through the Registration wizard. New Users, upon registration will receive an automatic notification of their unique login details. Once an expression of interest has been accepted by the system, Users must log back into the system to access documents. Now they will appear under the My Tenders tab. Further assistance with the system may be obtained by contacting the System Administrator on 01384 814862 or contracts@dudley.gov.uk. Guidance documents are also published under the Help screen which can be found on the home screen at www.blackcountrybusiness.co.uk
Please note that the estimates given above for the potential value of this Framework Agreement cannot be guaranteed by the Framework owner. They are based on the best available knowledge at the time of compiling this Notice.
Where information is absent the Framework owner has taken their own estimated contract value and extrapolated this to give potential bidders an indication of the potential value of this Framework Agreement.
Please note that this is subject to the individual requirements of each potential participant.
No potential participating Authority/Organisation can guarantee the level of business that may be generated by this arrangement.
The Council/Framework owner expressly reserves the right:
i) not to award any contract as a result of the procurement process commenced by publication of this notice,
ii) to make whatever changes it sees fit to the content and structure of the tendering competition,
iii) to award contract(s) in respect of any part(s) of the requirement covered by this notice, and
iv) to award contract(s) in stages and in no circumstances will the Council be liable for any costs incurred by candidates or organisations principally the 32 West Midlands local authorities including Educational Establishments, The West Midlands based Fire and Rescue Services, Police Services, Voluntary Community organisations (i.e. Charities) and Third Sector based Social Enterprises and the West Midlands NHS Health Organisations and Hospitals (i.e. NHS England, NHS Trusts).
VI.4) Procedures for appeal:
VI.4.1) Body responsible for appeal procedures:
As in I.1)
VI.5) Date of dispatch of this notice:
01.04.2016