United Kingdom-Nottingham: Tools

Type of document: Invitation to tender
Country: United Kingdom
OJEU Ref: (2016/S 085-149611/EN)
Nature of contract: Supply contract
Procedure: Open procedure
Regulation of procurement: EU
Type of bid required: Global bid

Contract notice
Supplies
Directive 2014/24/EU

Section I: Contracting authority
I.1) Name and addresses
Official name: Efficiency East Midlands Ltd
Postal address: Pure Offices, Lake View Drive, Sherwood Park
Town: Nottingham
Postal code: NG15 0DT
Country: United Kingdom
Contact Person: Simon Pate
Telephone: +44 1158762091
Email: simon.pate@nottinghamcityhomes.org.uk
Nuts code: UK
Internet address(es):
Main address:

The contract is awarded by central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge,at:
Additional information can be obtained from:
the above mentioned address
Tenders or requests to participate must be submitted:
electronically via:
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Supply of Small Plant and Tools, Fasteners and Fixings.

Reference number: EEM0022
II.1.2) Main CPV code: 44510000
II.1.3) Type of contract: Supplies
II.1.4) Short Description: Tools. Hand tools. Miscellaneous hand tools, (including power tools). Our Members have varying requirements for the supply of small plant and fasteners and fixings to either their in-house stores facility or via collection from local supplier branch networks as and when required. This framework is being developed to assist members to procure specific items relating to small plant and fasteners and fixings. EEM members are predominately within the East Midlands but not exclusively so and may have requirements in other parts of England and Wales. The Consortia is owned by our members which include Housing Associations, ALMO‘s Local Authorities and bodies from the wider public sector. A full list of EEM members is provided in Annex A and available at www.efficiency-em.co.uk
II.1.5) Estimated total value:
Value excluding VAT: 10000000 Currency: GBP
II.1.6) Information about lots:
The contract is divided into lots: no
II.2) Description
II.2.2) Additional CPV code(s)
43830000, 44510000, 44511000, 44512000, 44512900, 44512920, 44531100, 44531300, 44531510, 44531520

II.2.3) Place of performance
Nuts code: UK
Main site or place of performance:
United Kingdom.

II.2.4) Description of the procurement:
Tools. Hand tools. Miscellaneous hand tools, (including power tools). Our Members have varying requirements for the supply of small plant and fasteners and fixings to either their in-house stores facility or via collection from local supplier branch networks as and when required. This framework is being developed to assist members to procure specific items relating to small plant, fasteners and fixings including the purchase of power tools. EEM members are predominately within the East Midlands but not exclusively so and may have requirements in other parts of England and Wales. The Consortia is owned by our members which include Housing Associations, ALMO‘s Local Authorities and bodies from the wider public sector. A full list of EEM members is provided in Annex A and available at: www.efficiency-em.co.uk
II.2.5) Award criteria
Criteria below
Quality criterion -Name: Criterion 1/Weighting:30
Cost criterion -Name: Price/Weighting:70
II.2.6) Estimated value:
Value excluding VAT: 10000000 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.14) Additional information: This Contract Notice has been published by Efficiency East Midlands Limited (‘EEM’) on behalf of their members and the other organisations described below as being Authorised Users. EEM is incorporated as companies limited by guarantee. The Framework Agreements being procured by the procurement exercise begun by publication of this Contract Notice will be entered by EEM as the Contracting Authorities which will have undertaken and completed that procurement exercise. Any reference in this Contract Notice to Contracting Authority is deemed to be and include a reference to EEM.
The current members of EEM are detailed in Annexe A and available at: www.efficiency-em.co.uk All of the current members are to be regarded as Contracting Authorities under the Public Contracts Regulations 2015 for the purpose of the procurement exercise begun by publication of this Contract Notice and Authorised Users entitled to access and use the Framework Agreements to be awarded at conclusion of the procurement exercise begun by publication of this Contract Notice.
The Authorised Users of the Framework Agreements being advertised by this Contract Notice and entitled to access and use the Framework Agreements to be awarded at conclusion of the procurement exercise begun by publication of this Contract Notice are:
1. Any current EEM Member — being an organisation which is a member of EEM at the date of this Contract Notice and being 1 of the organisations identified in Annex A; and
2. Any Future Member of EEM — being an organisation which has applied to join and has joined EEM as a member in accordance with the constitutional documents of EEM and in respect of which such organisation notice has been given to the economic operators that are a party to the Framework Agreements awarded at conclusion of the procurement exercise begun by publication of this Contract Notice that such organisation is an Authorised User. Future EEM Members may include consortia made up of organisations which would themselves individually be a Future EEM Member and may include any special purpose vehicle (of whatever nature) owned and controlled by the consortia members and would include in those circumstances the individual consortia members of the special purpose vehicle that own and control that special purpose vehicle; and
3. An EEM Participant — being an organisation based within England or Wales which is neither a current EEM Member (as defined at 1 above) nor a Future Member of EEM (as defined at 2 above) but in all cases is a contracting authority under the Public Contracts Regulations 2015 and which owns and/or maintains/manages housing stock in 1 or more geographic area in which it operates and is a local authority i.e. a County, Metropolitan (City), District or Borough Council or a Unitary Authority in England or Wales or is an Arm’s Length Management Organisation (‘ALMO’) or any statutory replacement or successor organisation managed by such local authority under a management agreement under section 27 of the Housing Act 1985(or subsequent legislation) or is a provider of social housing registered as a registered provider with the Homes and Communities Agency or as a registered social landlord with the Welsh Ministers or (in the case of EEM) is an NHS Trust (which includes Acute Trusts, Mental Trusts, Care Services Trusts and Ambulance Trusts) or organisation, police authority, fire authority, ambulance trust, university, higher education or further education college or other public sector organisation and in all cases in respect of any such contracting authority organisation notice has been given by EEM to the economic operators that are a party to the Framework Agreements awarded at conclusion of the procurement exercise being advertised by this Contract Notice that such organisation is an Authorised User of the Framework Agreements, EEM Participants may include consortia made up of organisations which would themselves individually be an EEM Participant and may include any special purpose vehicle (of whatever nature) owned and controlled by the consortia members and would include in those circumstances the individual consortia members of that special purpose vehicle that own and control that special purpose vehicle.
Details of the Members of EEM at the date of this Contract Notice and the current Authorised Users can be obtained from the following website address: www.efficiency-em.co.uk For the purpose of this Notice, the geographical area of local authorities and the names of those authorities are identifiable by reference to the DirectGov website at: www.gov.uk A full list of all current registered providers can be found at: www.homesandcommunities.gov.uk A full list of all registered providers can be found at: www.homesandcommunities.gov.uk and of all current registered social landlords can be found at: www.gov.wales/topics/housing-and-regeneration/publications/registered-social-landlords-in-wales
A full list of NHS organisations can be found at:
www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx
www.nhs.uk/ServiceDirectories/Pages/MentalHealthTrustListing.aspx
www.nhs.uk/ServiceDirectories/Pages/AmbulanceTrustListing.aspx
www.nhs.uk/ServiceDirectories/Pages/CareTrustListing.aspx
A full list of educational establishments including Universities, Higher Education colleges and Further Education colleges can be found at: and
Reference to legislation in this Contract Notice includes successor and/or replacement legislation.
EEM reserves the right not to award any Framework Agreements at the end of the procurement exercise begun by publication of this Contract Notice.
EEM reserve the right to amend the procurement documents prior to issuing the ITT for whatever reason and in response to comments and observations received from interested economic operators.
The Call-Off Contracts to be awarded pursuant to the Framework Agreements to be entered at conclusion of the procurement exercise begun by publication of this Contract Notice may extend for a duration of up to 2 years beyond expiry of the 4 year term of the Framework Agreements.
Please note that the total potential value stated in II.2.6) is for the full 4 year framework and takes into consideration that EEM membership may grow over the life of the framework.

Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents

Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure:
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators

IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 2016-05-26 Local time: 13:00
IV.2.4) Languages in which tenders or requests to participate may be submitted:EN
IV.2.6) Minimum time frame during which the tender must maintain the tender
Duration in months:48(from the date stated for receipt of tender)
IV.2.7) Conditions for opening tenders
Date: 2016-05-26 Local time: 13:00 Place:Nottingham City Homes, Beechdale Court.

Section VI: Complementary information
VI.1) Information about recurrence:
This is a recurrent procurement: no
IV.2) Information about electronic workflows
Electronic invoicing will be accepted
VI.3) Additional information:
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
Reference to legislation in this Contract Notice includes successor and/or replacement legislation.
EEM reserves the right not to award any Framework Agreements at the end of the procurement exercise begun by publication of this Contract Notice or to award only part of parts of the proposed works and reserves the right not to award any 1 or more Lot.
The Authorised Users will have requirements predominantly within the East Midlands but not exclusively so and may in the future have requirements in other parts of England and Wales. Authorised Users in other parts of England and Wales may also access and use the Framework Agreements to be awarded at conclusion of the procurement exercise begun by publication of this Contract Notice. The successful economic operators may therefore expect the Framework Agreements to be awarded at conclusion of this procurement exercise to be operated and implemented throughout England and Wales.
Organisations expressing interest and receiving PQQ documents should be aware that TUPE legislation may apply to the arrangements which are being advertised by this Contract Notice; EEM for themselves and all Authorised Users express no view or opinion about whether TUPE legislation will or will not apply and all organisations expressing interest in response to publication of this Contract Notice and selected to be invited to tender must take their own legal and other relevant advice at all Stages.
EEM reserve the right to amend the procurement documents prior to issuing the ITT for whatever reason and in response to comments and observations received from interested economic operators.
The Call-off Contracts to be awarded pursuant to the Framework Agreements to be entered at conclusion of the procurement exercise begun by publication of this Contract Notice may extend for a duration of up to 2 years beyond expiry of the 4 year term of the Framework Agreements.
For more information about this opportunity, please visit the Delta eSourcing portal at:
To respond to this opportunity, please click here:
GO Reference: GO-2016426-PRO-8119773.
VI.4) Procedures for review
VI.4.1) Review body
Official name: Royal Courts of Justice
Postal address: The Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
Telephone: +44 2079476000

VI.4.2) Body responsible for mediation procedures
Official name: Royal Courts of Justice
Postal address: The Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
Telephone: +44 2079476000

VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Contracting Authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the Contract to be awarded at conclusion of the procurement exercise begun by publication of this Contract Notice is communicated to tenderers. The Public Contracts Regulations 2015 provides for aggrieved parties who have been harmed or at risk of harm by breach of those regulations to take action in the High Court (England, Wales and Northern Ireland). Generally, any such action must be brought within 30 days from the date the aggrieved party knew or ought to have known about the alleged breach. Where the contract has not been entered into the Court may order the setting aside of the Award Decision or order the Contracting Authority to amend any document and may award damages. If the Contract has been entered into the Court may only award damages or where the award procedures have not been followed correctly may in certain circumstances declare the Contract to be ‘ineffective’.

VI.4.4) Service from which information about the review procedure may be obtained
Official name: The Cabinet Office
Postal address: Correspondence Team, Cabinet Office, Whitehall
Town: London
Postal code: SW1A 2AS
Country: United Kingdom
Telephone: +44 2072761234
VI.5) Date of dispatch of this notice:2016-04-26