United Kingdom-Newcastle upon Tyne: Cooling and ventilation equipment

Type of document: Invitation to tender
Country: United Kingdom
OJEU Ref: (2016/S 121-216257/EN)
Nature of contract: Supply contract
Procedure: Open procedure
Regulation of procurement: EU – with participation by GPA countries

Contract notice
Supplies
Directive 2004/18/EC
Section I: Contracting authority
I.1) Name addresses and contact point(s):
Newcastle City Council
Room 104, Civic Centre
Newcastle upon Tyne
Postal code: NE1 8QH
United Kingdom
For the attention of: Mr Chris Stevens
Phone: +44 1912116369
Email: Corporate.Procurement.Team@newcastle.gov.uk
Fax: +44 1912114832
Internet Address(es):
General address of the contracting authority:
Address of the buyer profile:
Electronic access to information:
Electronic submission of tenders and requests to participate:
Further information can be obtained from: Newcastle City Council
Room 104, Civic Centre
Newcastle upon Tyne
Postal code: NE1 8QH
United Kingdom
For the attention of: Mr Chris Stevens
Phone: +44 1912116369
Email: Corporate.Procurement.Team@newcastle.gov.uk
Fax: +44 1912114832

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Newcastle City Council
Room 104, Civic Centre
Newcastle upon Tyne
Postal code: NE1 8QH
United Kingdom
For the attention of: Mr Chris Stevens
Phone: +44 1912116369
Email: Corporate.Procurement.Team@newcastle.gov.uk
Fax: +44 1912114832

Tenders or requests to participate must be sent to: Newcastle City Council
Room 104, Civic Centre
Newcastle upon Tyne
Postal code: NE1 8QH
United Kingdom
For the attention of: Mr Chris Stevens
Phone: +44 1912116369
Email: Corporate.Procurement.Team@newcastle.gov.uk
Fax: +44 1912114832

I.2) Type of the contracting authority:
Regional or local authority
I.3) Main activity: General public services
I.4) Contract award on behalf of other contracting authorities/entities:
The contracting authority is purchasing on behalf of other contracting authorities: No
Section II: Object of the contract:
II.1) Description:
II.1.1) Title attributed to the contract by the contracting authority/entity:
005551 — Chilled Beams for Civic Centre Floors 1-6.
II.1.2) Type of contract and location of works, place of delivery or of performance:
Supplies
Type of supplies contract: Purchase
Nuts code: UKC
II.1.3) Information about a public contract, a framework agreement or a dynamic purchasing system (DPS):
The notice involves a public contract
II.1.4) Information on framework agreement:
II.1.5) Short description of the specific contract:
Supply of Chilled Beams for Civic Centre Floors 1-6.
II.1.6) Common procurement vocabulary (CPV): 42500000
II.1.7) Information about Government Procurement Agreement (GPA):
The contract is covered by the Government Procurement Agreement (GPA): YES
II.1.8) Lots:

II.1.9) Information about variants:
Variants will be accepted: NO
II.2) Quantity or scope of the contract:
II.2.1) Total quantity or scope:
Procurement is offered in a single lot. Supply of Chilled Beams for Civic Centre Floors 1-6 are required to be provided as 1 complete goods package and cannot be broken down into lots.
Estimated value excluding VAT:
200 000 GBP
II.2.2) Information about options:
Options:yes
Description of these options:Post the initial 12 months, there will be an option to extend for a further 1 x 12 month period.
II.2.3) Information about renewals:
This contract is subject to renewal: no
II.3) Duration of the contract or time limit for completion:

Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract:
III.1.1) Deposits and guarantees required:
The Contracting Authority reserves the right to require deposits, guarantees, bonds, insurance or any other form of appropriate security. Details to be provided in the Invitation to Tender.
III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Details to be provided in the Invitation to Tender.
III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Where a consortium or other grouping of suppliers submits a bid, such consortia or grouping must nominate a lead organisation to deal with NCC on all matters relating to the Agreement. All consortium or grouping members will however be required to be jointly and severally liable in respect of the obligations and liabilities relating to the Agreement.
III.1.4) Other particular conditions:
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: To be set out in the contract documents.
III.2) Conditions for participation:
III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
Information and formalities necessary for evaluating if the requirements are met: All applicants are required to complete and return a detailed Pre-Qualification Questionnaire prepared by the Contracting Authority and provide such supporting evidence as may be requested by the deadline stated in IV.3.4)
III.2.2) Economic and financial ability:
Information and formalities necessary for evaluating if the requirements are met: As set out in the Pre Qualification Questionnaire (PQQ).
Minimum level(s) of standards possibly required: As set out in the Pre Qualification Questionnaire (PQQ).
III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements are met: As set out in the Pre Qualification Questionnaire (PQQ).
Minimum level(s) of standards possibly required: As set out in the Pre Qualification Questionnaire (PQQ).
III.2.4) Information about reserved contracts:
III.3) Conditions specific to services contracts:
III.3.1) Information about a particular profession:
Execution of the service is reserved to a particular profession: no

III.3.2) Staff responsible for the execution of the service:
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: NO
Section IV: Procedure
IV.1) Type of procedure:
IV.1.1) Type of procedure:
Open
IV.1.2) Limitations on the number of operators who will be invited to tender or to participate:
IV.1.3) Reduction of the number of operators during the negotiation or dialogue:
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiatedNO
IV.2) Award criteria:
IV.2.1) Award criteria:
IV.2.2) Information about electronic auction:
An electronic auction will be used: no
IV.3) Administrative information:
IV.3.1) File reference number attributed by the contracting authority/entity:
Project Id: DN147630 005551
IV.3.2) Previous publication(s) concerning the same contract:

IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document:
Time limit for receipt of requests for documents or for accessing documents:29.07.2016 – 12:00
Payable documents: No
IV.3.4) Time limit for receipt of tenders or requests to participate:
29.07.2016 – 12:00
IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates:
IV.3.6) Language(s) in which tenders or requests to participate may be drawn up:
EN
IV.3.7) Minimum time frame during which the tenderer must maintain the tender:
IV.3.8) Conditions for opening of tenders:
Persons authorised to be present at the opening of tenders: no.

Section VI: Complementary information
VI.1) Information about recurrence:
This is a recurrent procurement: No
VI.2) Information about European Union funds:
The contract is related to a project and/or programme financed by European Union funds: No
VI.3) Additional information
Please go to our web site located at: www.procontract.due-north.com to register and download the documents. Under this procurement, the contractor is required to participate actively in the economic and social regeneration of the locality of, and surroundings of, the place of delivery for the procurement. Contract performance conditions may therefore relate in particular to social and environmental considerations. Electronic ordering, electronic invoicing and electronic payment will be used.
VI.4) Procedures for appeal:
VI.4.2) Lodging of appeals:
Precise information on deadline(s) for lodging appeals:The Public Contracts Regulations 2015 provide aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action.
VI.5) Date of dispatch of this notice:
22.06.2016