UK-London: Cultural event organisation services.

Type of document: Contract Notice
Country: United Kingdom

UK-London: Cultural event organisation services.
Section I: Contracting Authority
I.1) Name and addresses
Department of Culture, Media and Sport
100 Parliament Street, London, SW1A 2BQ, United Kingdom
Tel. +44 2072112213, Email: commercial@culture.gov.uk
Main Address: www.gov.uk/dcms
NUTS Code: UKI
I.2) Joint procurement
The contract involves joint procurement: No.
In the case of joint procurement involving different countries, state applicable national procurement law: Not provided
The contract is awarded by a central purchasing body: No.
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from: the abovementioned address
Tenders or requests to participate must be sent electronically via to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
Recreation, culture and religion

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: 100689 First World War Commemoration Event – Ypres
Reference Number: 100689
II.1.2) Main CPV Code:
79952100 – Cultural event organisation services.
QA11-8 – For events

II.1.3) Type of contract: SUPPLIES
II.1.4) Short description: The Department for Culture, Media and Sport wish to commission a suitably experienced event management company to provide the infrastructure and logistical support necessary for the delivery of large scale First World War centenary commemorative events in Belgium to mark the battles of the Ypres Salient and, in particular, the Battle of Passchendaele.
II.1.5) Estimated total value:
Value excluding VAT: 1,500,000
Currency: GBP
II.1.6) Information about lots:
This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV codes:
Not Provided
II.2.3) Place of performance:
BE BELGIQUE-BELGIË

II.2.4) Description of procurement: The event company will work with DCMS and numerous stakeholders to deliver the infrastructure and logistical support necessary to deliver the events, which will take place in outside locations of historic significance. They will be filmed live and broadcast around the world.
The requirement is expected to include the sourcing, management and delivery of infrastructure; delivery of a public ballot; park and ride facility; VIP coach transport; big screen viewing capacity in Ypres Market Square and the Park; security, health and safety, risk assessment, insurance; guest list management; catering; project management; stakeholder management.

The budget for the contract is to be confirmed, but an indicative guideline at this stage is £1,000,000 – £1,500,000.
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: Not provided
Currency: Not provided
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 12
This contract is subject to renewal: No
Description of renewals: Not provided

II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: A Site visit will be held on 6.9.2016 at 13.00 in Belgium. Bidders are strongly recommended to attend. The visit will include a briefing in Ypres, following site visits at Tyne Cot, Passchendaele Park and Menin Gate. Attendees must provide their own transport. Bidders attending do so at their own cost. Attendees are restricted to 2 per company. To attend email Florence.Carneiro@culture.gov.uk

Section III: Legal, Economic, Financial And Technical Information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Not Provided
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.5) Information about reserved contracts (if applicable)
The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No
The execution of the contract is restricted to the framework of sheltered employment programmes: No

III.2) Conditions related to the contract

III.2.2) Contract performance conditions
Not Provided
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure: Open

IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement – NO
In the case of framework agreements justification for any duration exceeding 4 years: Not Provided

IV.1.6) Information about electronic auction:
An electronic auction will be used: No
Additional information about electronic auction: Not provided
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure:
Notice number in the OJ S: 2016/S 151 – 273163
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 03/10/2016 Time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted: English,
IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
Duration in month(s): 3

IV.2.7) Conditions for opening of tenders:
Date: 03/10/2016
Time: 12:05

Section VI: Complementary Information
VI.1) Information about recurrence
This is a recurrent procurement: No
Estimated timing for further notices to be published: Not provided
VI.2) Information about electronic workflows
Electronic ordering will be used No
Electronic invoicing will be accepted No
Electronic payment will be used No
VI.3) Additional Information: To access the tender documents and to respond to this opportunity or ask any questions about it, please use the Delta portal:

The access code for this opportunity is 336T34VN3J.
For more information about this opportunity, please visit the Delta eSourcing portal at:

To respond to this opportunity, please click here:

VI.4) Procedures for review
VI.4.1) Review body:
Department of Culture, Media and Sport
100 Parliament Street, London, SW1A 2BQ, United Kingdom
Tel. +44 2072112213, Email: commercial@culture.gov.uk
VI.4.2) Body responsible for mediation procedures:
Not provided
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Not Provided
VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
VI.5) Date Of Dispatch Of This Notice: 02/09/2016

Annex A