United Kingdom-London: Cultural event organisation services

Type of document: Invitation to tender
Country: United Kingdom
OJEU Ref: (2016/S 172-308837/EN)
Nature of contract: Supply contract
Procedure: Open procedure
Regulation of procurement: EU
Type of bid required: Global bid

Contract notice
Supplies
Directive 2014/24/EU

Section I: Contracting authority
I.1) Name and addresses
Official name: Department of Culture, Media and Sport
Postal address: 100 Parliament Street
Town: London
Postal code: SW1A 2BQ
Country: United Kingdom
Telephone: +44 2072112213
Email: commercial@culture.gov.uk
Nuts code: UKI
Internet address(es):
Main address: www.gov.uk/dcms

I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge,at:
Additional information can be obtained from:
the above mentioned address
Tenders or requests to participate must be submitted:
electronically via:
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.5) Main activity
Recreation culture and religion

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: 100689 1st World War Commemoration Event — Ypres.

Reference number: 100689
II.1.2) Main CPV code: 79952100
Supplementary CPV code:
QA11
II.1.3) Type of contract: Supplies
II.1.4) Short Description: The Department for Culture, Media and Sport wish to commission a suitably experienced event management company to provide the infrastructure and logistical support necessary for the delivery of large scale 1st World War centenary commemorative events in Belgium to mark the battles of the Ypres Salient and, in particular, the Battle of Passchendaele.
II.1.5) Estimated total value:
Value excluding VAT: 1500000 Currency: GBP
II.1.6) Information about lots:
The contract is divided into lots: no
II.2) Description
II.2.3) Place of performance
Nuts code: BE
Main site or place of performance:
Belgique-België.

II.2.4) Description of the procurement:
The event company will work with DCMS and numerous stakeholders to deliver the infrastructure and logistical support necessary to deliver the events, which will take place in outside locations of historic significance. They will be filmed live and broadcast around the world.
The requirement is expected to include the sourcing, management and delivery of infrastructure; delivery of a public ballot; park and ride facility; VIP coach transport; big screen viewing capacity in Ypres Market Square and the Park; security, health and safety, risk assessment, insurance; guest list management; catering; project management; stakeholder management.
The budget for the contract is to be confirmed, but an indicative guideline at this stage is 1 000 000 GBP-1 500 000 GBP.
II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: no
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.14) Additional information: A site visit will be held on 6.9.2016 at 13:00 in Belgium. Bidders are strongly recommended to attend. The visit will include a briefing in Ypres, following site visits at Tyne Cot, Passchendaele Park and Menin Gate. Attendees must provide their own transport. Bidders attending do so at their own cost. Attendees are restricted to 2 per company. To attend email: Florence.Carneiro@culture.gov.uk

Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents

Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure:
Open procedure
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:2016/S 151-273163
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 2016-10-03 Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted:EN
IV.2.6) Minimum time frame during which the tender must maintain the tender
Duration in months:3(from the date stated for receipt of tender)
IV.2.7) Conditions for opening tenders
Date: 2016-10-03 Local time: 12:05

Section VI: Complementary information
VI.1) Information about recurrence:
This is a recurrent procurement: no
IV.2) Information about electronic workflows
VI.3) Additional information:
To access the tender documents and to respond to this opportunity or ask any questions about it, please use the Delta portal:
The access code for this opportunity is 336T34VN3J.
For more information about this opportunity, please visit the Delta eSourcing portal at:
To respond to this opportunity, please click here:
GO Reference: GO-201692-PRO-8728169.
VI.4) Procedures for review
VI.4.1) Review body
Official name: Department of Culture, Media and Sport
Postal address: 100 Parliament Street
Town: London
Postal code: SW1A 2BQ
Country: United Kingdom
Telephone: +44 2072112213
E-mail: commercial@culture.gov.uk
VI.5) Date of dispatch of this notice:2016-09-02