United Kingdom-Leeds: Emission spectrometer

Type of document: Invitation to tender
Country: United Kingdom
OJEU Ref: (2016/S 212-386729/EN)
Nature of contract: Supply contract
Procedure: Negotiated procedure
Regulation of procurement: EU – with participation by GPA countries
Type of bid required: Mixed global and partial bid

Contract notice
Supplies
Directive 2004/18/EC
Section I: Contracting authority
I.1) Name addresses and contact point(s):
University of Leeds
Woodhouse Lane
Leeds
Postal code: LS2 9JT
United Kingdom
Email: centralpurchasing@adm.leeds.ac.uk
Internet Address(es):
General address of the contracting authority:
Address of the buyer profile:
Electronic access to information:
Electronic submission of tenders and requests to participate:
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2) Type of the contracting authority:
Body governed by public law
I.3) Main activity: Education
I.4) Contract award on behalf of other contracting authorities/entities:
The contracting authority is purchasing on behalf of other contracting authorities: Yes
University of Cambridge
Madingley Road
Cambridge
Postal code: CB3 0TX
United Kingdom

Section II: Object of the contract:
II.1) Description:
II.1.1) Title attributed to the contract by the contracting authority/entity:
X-ray Photo-emission spectroscopy (XPS) system.
II.1.2) Type of contract and location of works, place of delivery or of performance:
Supplies
Type of supplies contract: Purchase
Nuts code: UKE42
II.1.3) Information about a public contract, a framework agreement or a dynamic purchasing system (DPS):
The notice involves a public contract
II.1.4) Information on framework agreement:
II.1.5) Short description of the specific contract:
At the Universities of Cambridge and Leeds there is a large emerging research activity on materials for energy efficient information and communication technology, with a focus on materials discovery, and the development, optimisation and characterisation of novel materials to engineer change. This research activity requires the chemical surface analysis of materials and devices under a wide range of application relevant, environmental conditions. Rapid turnaround with controlled sample transfers from local processing and fabrication facilities is thereby essential to drive fast materials and device development cycles. Hence the University is now seeking to purchase a X-ray photo-emission spectroscopy (XPS) system that can overcome the limitations of standard XPS and similar characterisation techniques by enabling high-throughput analyses of a wide range of materials (incl. liquids) in reactive conditions and atmospheres far above the high vacuum regime.
II.1.6) Common procurement vocabulary (CPV): 38433210
II.1.7) Information about Government Procurement Agreement (GPA):
The contract is covered by the Government Procurement Agreement (GPA): YES
II.1.8) Lots:
The contract is divided into lots: Yes. Tenders may be submitted for one or more lots
II.1.9) Information about variants:
Variants will be accepted: YES
II.2) Quantity or scope of the contract:
II.2.1) Total quantity or scope:
1 system is required per lot.
II.2.2) Information about options:
Options:no
II.2.3) Information about renewals:
This contract is subject to renewal: no
II.3) Duration of the contract or time limit for completion:
Starting 1.3.2017Completion 31.3.2018
Information about lots
Lot No: 1; Lot title:
1) Short description:
2) Common procurement vocabulary (CPV): 38433210
3) Quantity or scope:

4) Indication about different date for duration of contract or starting/completion:
5) Additional information about lots:

Lot No: 2; Lot title:
1) Short description:
2) Common procurement vocabulary (CPV): 38433210
3) Quantity or scope:

4) Indication about different date for duration of contract or starting/completion:
5) Additional information about lots:
This Lot is for the University of Leeds.

Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract:
III.1.1) Deposits and guarantees required:
III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint or group bidders shall be jointly and severably liable.
III.1.4) Other particular conditions:
The performance of the contract is subject to particular conditions: no
III.2) Conditions for participation:
III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
III.2.2) Economic and financial ability:
III.2.3) Technical capacity
III.2.4) Information about reserved contracts:
III.3) Conditions specific to services contracts:
III.3.1) Information about a particular profession:
Execution of the service is reserved to a particular profession: no

III.3.2) Staff responsible for the execution of the service:
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: NO
Section IV: Procedure
IV.1) Type of procedure:
IV.1.1) Type of procedure:
NegotiatedSome candidates have already been selected (if appropriate under certain types of negotiated procedures)NO
IV.1.2) Limitations on the number of operators who will be invited to tender or to participate:
IV.1.3) Reduction of the number of operators during the negotiation or dialogue:
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiatedYES
IV.2) Award criteria:
IV.2.1) Award criteria:
IV.2.2) Information about electronic auction:
An electronic auction will be used: no
IV.3) Administrative information:
IV.3.1) File reference number attributed by the contracting authority/entity:
EP/2692
IV.3.2) Previous publication(s) concerning the same contract:
No
IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document:
Time limit for receipt of requests for documents or for accessing documents:30.11.2016 – 12:00
Payable documents: No
IV.3.4) Time limit for receipt of tenders or requests to participate:
05.12.2016 – 12:00
IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates:
IV.3.6) Language(s) in which tenders or requests to participate may be drawn up:
EN
IV.3.7) Minimum time frame during which the tenderer must maintain the tender:
IV.3.8) Conditions for opening of tenders:
Persons authorised to be present at the opening of tenders: no.

Section VI: Complementary information
VI.1) Information about recurrence:
This is a recurrent procurement: No
VI.2) Information about European Union funds:
The contract is related to a project and/or programme financed by European Union funds: No
VI.3) Additional information
This notice is issued under the Competitive Procedure with Negotiation.
VI.4) Procedures for appeal:
VI.4.1) Body responsible for appeal procedures:
High Court of England and Wales
Royal Courts of Justice, Strand
London
Postal code: WC2A 2LL
United Kingdom
Phone: +44 2079477882
Internet address:
VI.4.2) Lodging of appeals:
Precise information on deadline(s) for lodging appeals:The University will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. The notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. Any appeals should be promptly brought to the attention of the Head of Procurement of the University at the email address specified in Section I.1) and will be dealt with in accordance with the requirements of the Public Contract Regulations 2015.
VI.4.3) Service from which information about the lodging of appeals may be obtained:
University of Leeds
Woodhouse Lane
Leeds
Postal code: LS2 9JT
United Kingdom
Email: centralpurchasing@adm.leeds.ac.uk
VI.5) Date of dispatch of this notice:
31.10.2016