United Kingdom-Cardiff: Laboratory tool carriers

Type of document: Voluntary ex ante transparency notice
Country: United Kingdom
OJEU Ref: (2017/S 066-124178/EN)
Nature of contract: Supply contract
Procedure: Award of a contract without prior publication
Regulation of procurement: EU
Type of bid required: Not applicable

Voluntary ex ante transparency notice
Supplies
Directive 2014/24/EU

Directive 2014/24/EU

Section I: Contracting authority
I.1) Name and addresses
Official name: NHS Wales Shared Services Partnership
Postal address: Cardiff and Vale University Local Health Board, Brecknock House, 8th Floor, University Hospital of Wales, Heath Park
Town: Cardiff
Postal code: CF14 4XW
Country: United Kingdom
Telephone: +44 02920746363
Email: emma.lane@wales.nhs.uk
Nuts code: UKL22
Internet address(es):
Main address:
Address of the buyer profile:

I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Specimen Transporters.

Reference number: 16/2254
II.1.2) Main CPV code: 42671100
II.1.3) Type of contract Supplies
II.1.4) Short Description:
The NHS Wales Shared Services Partnership, hosted by Velindre NHS Trust are acting on behalf of Cardiff and Vale University Local Health Board who are seeking to appoint a suitably qualified supplier to supply specimen transports for the Welsh External Quality Assurance Service (WEQAS).
II.1.6) Information about lots
The contract is divided into lots: no
II.1.7) Total value of the procurement(excluding VAT)
Value:130000
Currency:GBP
II.2) Description
II.2.2)Additional CPV code(s)
Main CPV code: 42671100

II.2.3) Place of performance
Nuts code: UKL22 Main site or place of performance:WEQAS Quality Laboratory, Llanishen, Cardiff, CF14 5DU.

II.2.4) Description of the procurement
The NHS Wales Shared Services Partnership, hosted by Velindre NHS Trust are acting on behalf of Cardiff and Vale University Local Health Board who are seeking to appoint a suitably qualified supplier to supply specimen transporters for the Welsh External Quality Assurance Service (WEQAS).

II.2.5) Award criteria
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the Official Journal of the European Union in the cases listed below
(please complete point 2 of the Annex D)
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information

Section V: Award of contract/concession
Contract No: 16/2262/EC
V.2) Award of contract/concession
V.2.1) Date of conclusion of the contract/concession award decision:2017-02-02
V.2.2) Information about tenders
The contract has been awarded to a group of economic operators: no
V.2.3) Name and address of the contractor
Official name: MedDX Solutions Ltd
Postal address: Unit 3, Skylon Place, Hursey Road
Town: Hereford
Postal code: HR2 6NX
Country: United Kingdom
Telephone: +44 07739569912
Nuts code: UKG11
The contractor is an SME: yes

V.2.4) Information on value of the contract/lot/concession(excluding VAT)
Total value of the contract/lot/concession:120000.00
Currency:GBP
for framework agreements – total maximum value for this lot
for contracts based on framework agreements, if required – value of contract(s) for this lot not included in
previous contract award notices

Section VI: Complementary information
VI.3) Additional information:
(WA Ref: 64839).
VI.4) Procedures for review
VI.4.1) Review body
Official name: NHS Wales Shared Services Partnership
Town: Cardiff
Postal code: CF14 4XW
Country: United Kingdom
Internet address:

VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Authority will allow a minimum 10 calendar day standstill period between notifying the award decision and awarding the contract. Should additional information be required it should be requested from the addressee in section I.1). Aggrieved parties who have been harmed or are at risk of harm by breach of the procurement rules have the right to take action in the High Court (England and Wales). Any such action is subject to strict time limits in accordance with the Public Contracts (Amendments) Regulations 2015.

VI.5) Date of dispatch of this notice:
2017-03-31

Other justification for the award of the contract without prior publication of a call for competition
in the Official Journal of the European Union
The procurement falls outside the scope of application of the directive

3.Explanation
Please explain in a clear and comprehensive manner why the award of the contract without prior publication in the Official Journal of the European Union
is lawful, by stating the relevant facts and, as appropriate, the conclusions of law in accordance with the directive:
Weqas is a National External Quality Assessment Scheme which monitors the analytical performance of diagnostic laboratories in the UK, Ireland and overseas. Med DX solutions are the only company that has transporters specifically designed to hold the required combination of Weqas vials for distribution EQA material.
The packaging needs to be rigid and offer a high level of protection to the primaries. Each primary must be in contact with sufficient absorbent material to absorb the entire contents of the container. The absorbent material needs to be laminated / secured to the rigid material. Primary containers must be held securely in place so that they do not move during transport, to reduce potential for breakages. When closed the Secondary packaging must be leak-proof. Both leak-proof and drop test certification is required to support the performance features of the component.
The packing of the primaries into the Secondary packaging must be quick and easy. This should be reflected when unpacking and primary containers must be visible through the packaging.
MedDX offer patented leak-proof clamshell with internally laminated Super Absorbent. Space efficiently moulded to separate and hold bespoke primary containers. They are simple and intuitive to pack/close and un-pack. The transporters offer excellent protection to the Weqas vials and stand out as a professional product. They meet international transport regulations as a leak-proof secondary packaging for Exempt and Category B Biological Specimens.
A single tender has been invited and received from the manufacturer, due to the stated specialised material requirement.
The authority is applying a 10 day standstill period to allow suppliers in the marketplace an opportunity to appeal if they believe they have the capability to meet the Health Board’s material requirements.