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United Kingdom-Newcastle upon Tyne: NEPO418 Provision of Library Books and eBooks

15 Feb 18

Type of document: Contract Awards
Country: United Kingdom
OJEU Ref: (2018/S 031-067405/EN)
Nature of contract: Supply contract
Procedure: Open procedure
Regulation of procurement: EU – with participation by GPA countries
Type of bid required: Not applicable

Contract award notice
Supplies
Directive 2014/24/EU

Section I: Contracting authority
I.1) Name and addresses
Official name: North East Procurement Organisation (Central Purchasing Body)
Postal address: Guildhall, Quayside
Town: Newcastle upon Tyne
Postal code: NE1 3AF
Country: United Kingdom
Contact Person: Marie Bartup
Telephone: +44 1912613940
Email: marie.bartup@nepo.org
Internet address(es):
Main address: www.nepo.org
Address of the buyer profile: www.nepo.org
Official name: Darlington Borough Council (Framework Contract Participant)
Postal address: Town Hall, Feethams
Town: Darlington
Postal code: DL1 5QT
Country: United Kingdom
Email: customerservice@darlington.gov.uk
Internet address(es):
Main address: www.darlington.gov.uk
Official name: Durham County Council (Framework Contract Participant)
Postal address: County Hall
Town: Durham
Postal code: DH1 5UL
Country: United Kingdom
Email: help@durham.gov.uk
Internet address(es):
Main address: www.durham.gov.uk
Official name: Gateshead Metropolitan Borough Council (Framework Contract Participant)
Postal address: Civic Centre, Regent Street
Town: Gateshead
Postal code: NE8 1HH
Country: United Kingdom
Email: customerservices@gateshead.gov.uk
Internet address(es):
Main address: www.gateshead.gov.uk
Official name: Hartlepool City Council (Framework Contract Participant)
Postal address: Civic Centre, Victoria Road
Town: Hartlepool
Postal code: TS24 8AY
Country: United Kingdom
Email: customer.service@hartlepool.gov.uk
Internet address(es):
Main address: www.hartlepool.gov.uk
Official name: Middlesbrough Borough Council (Framework Contract Participant)
Postal address: Civic Centre, Albert Road
Town: Middlesbrough
Postal code: TS1 9FX
Country: United Kingdom
Email: contactcentre@middlesbrough.gov.uk
Internet address(es):
Main address: www.middlesbrough.gov.uk
Official name: Newcastle City Council (Framework Contract Participant)
Postal address: Civic Centre, Barras Bridge
Town: Newcastle upon Tyne
Postal code: NE1 7RS
Country: United Kingdom
Email: csc@newcastle.gov.uk
Internet address(es):
Main address: www.newcastle.gov.uk
Official name: North Tyneside Council (Framework Contract Participant)
Postal address: Quadrant, The Silverlink North, Cobalt Business Park
Town: North Tyneside
Postal code: NE27 0BY
Country: United Kingdom
Email: contact.us@northtyneside.gov.uk
Internet address(es):
Main address: www.northtyneside.gov.uk
Official name: Redcar and Cleveland Borough Council (Framework Contract Participant)
Postal address: Redcar and Cleveland House, Kirkleatham Street
Town: Redcar
Postal code: TS10 1RT
Country: United Kingdom
Email: contactus@redcar-cleveland.gov.uk
Internet address(es):
Main address: www.redcar-cleveland.gov.uk
Official name: South Tyneside Council (Framework Contract Participant)
Postal address: Town Hall and Civic Offices, Westoe Road
Town: South Shields
Postal code: NE33 2RL
Country: United Kingdom
Email: customerhelp@southtyneside.gov.uk
Internet address(es):
Main address: www.southtyneside.gov.uk
Official name: Stockton-on-Tees Borough Council (Framework Contract Participant)
Postal address: Municipal Buildings, Church Road
Town: Stockton-on-Tees
Postal code: TS18 1LD
Country: United Kingdom
Email: customer.comments@stockton.gov.uk
Internet address(es):
Main address: www.stockton.gov.uk
Official name: Sunderland City Council (Framework Contract Participant)
Postal address: Civic Centre, Burdon Road
Town: Sunderland
Postal code: SR2 7DN
Country: United Kingdom
Email: enquiries@sunderland.gov.uk
Internet address(es):
Main address: www.sunderland.gov.uk

I.2) Joint Procurement:
The contract involves joint procurement
The contract is awarded by central purchasing body
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: NEPO418 Provision of Library Books and eBooks
II.1.2) Main CPV code: 22100000
II.1.3) Type of contract Supplies
II.1.4) Short Description: The Association of North East Councils Trading as the North East Procurement Organisation (NEPO) Framework Contract Award for the Provision of Library Books and eBooks. The Framework will include lots for 1) Adult Fiction and Non Fiction, 2) Children’s Fiction and Non Fiction, 3) DVDs/Blu Rays and Lot 4) eBooks. The Framework will be a ranked Framework consisting of no more than two suppliers for Lots 1, 2 and 3 and a maximum of three suppliers awarded to Lot 4.
II.1.6) Information about lots:
The contract is divided into lots: yes
II.1.7) Total value of the procurement(excluding VAT)
Value:8000000.00
Currency:GBP
II.2) Description
II.2.1) Title: Adult Fiction and Non Fiction
Lot No:1
II.2.2)Additional CPV code(s)
Main CPV code: 22000000

II.2.3) Place of performance
Nuts code: UK
II.2.4) Description of the procurement
The Framework Contract for the Provision of Library Books and eBooks to be made available for use by all Contracting Authorities throughout all administrative regions of the UK (as defined by the Public Contracts Regulations 2015) including but not limited to Government Departments and their Agencies, Non-Departmental Public Bodies, Central Government, NHS Bodies, Local Authorities, Emergency Services, Coastguard Emergency Services, Educational Establishments, Registered Social Landlords and Registered Charities who have a need to purchase the above supplies. Contractors are listed in ranked order and Call-Off can be made via direct award to the first ranked supplier in the first instance. If the supplier is unable to fulfil all requirements of the Contracting Authority, they reserve the right to engage with the second ranked supplier and so on, until all requirements are met in full.

II.2.5)Award criteria
Quality criterion – Name: System Demonstration/Weighting:15 %Quality criterion – Name: Essential System Functionality/Weighting:Pass/FailQuality criterion – Name: Desirable System Functionality/Weighting:10 %Quality criterion – Name: Customer Service/Weighting:5 %Quality criterion – Name: Reporting/Weighting:5 %Quality criterion – Name: Sustainable and Recycled Products/Weighting:2.5 %Quality criterion – Name: Supporting North East Libraries/Weighting:2.5 %
Price – Weighting:60 %
II.2.11) Information about options
Options no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no

II.2.1) Title: Children’s Fiction and Non Fiction
Lot No:2
II.2.2)Additional CPV code(s)
Main CPV code: 22000000

II.2.3) Place of performance
Nuts code: UK
II.2.4) Description of the procurement
Framework Contract for the Provision of Library Books and eBooks to be made available for use by all Contracting Authorities throughout all administrative regions of the UK (as defined by the Public Contracts Regulations 2015) including but not limited to Government Departments and their Agencies, Non-Departmental Public Bodies, Central Government, NHS Bodies, Local Authorities, Emergency Services, Coastguard Emergency Services, Educational Establishments, Registered Social Landlords and Registered Charities who have a need to purchase the above supplies. Contractors are listed in ranked order and Call-Off can be made via direct award to the first ranked supplier in the first instance. If the supplier is unable to fulfil all requirements of the Contracting Authority, they reserve the right to engage with the second ranked supplier and so on, until all requirements are met in full.

II.2.1) Title: DVDs/Blu Rays
Lot No:3
II.2.2)Additional CPV code(s)
Main CPV code: 22000000
Main CPV code: 30234400

II.2.3) Place of performance
Nuts code: UK
II.2.4) Description of the procurement
Framework Contract for the Provision Library Books and eBooks to be made available for use by all Contracting Authorities throughout all administrative regions of the UK (as defined by the Public Contracts Regulations 2015) including but not limited to Government Departments and their Agencies, Non-Departmental Public Bodies, Central Government, NHS Bodies, Local Authorities, Emergency Services, Coastguard Emergency Services, Educational Establishments, Registered Social Landlords and Registered Charities who have a need to purchase the above goods. Contractors are listed in ranked order and Call-Off can be made via direct award to the first ranked supplier in the first instance. If the supplier is unable to fulfil all requirements of the Contracting Authority, they reserve the right to engage with the second ranked supplier and so on, until all requirements are met in full.

II.2.5)Award criteria
Quality criterion – Name: Customer Service/Weighting:12.5 %Quality criterion – Name: Reporting/Weighting:12.5 %Quality criterion – Name: Sustainable and Recycled Products/Weighting:2.5 %Quality criterion – Name: Supporting North East Libraries/Weighting:2.5 %
Price – Weighting:70 %
II.2.11) Information about options
Options no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no

II.2.1) Title: EBooks
Lot No:4
II.2.2)Additional CPV code(s)
Main CPV code: 64216200

Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:2017/S 176-360074
Section V: Award of contract
Lot No: 1
Title: Adult Fiction and Non Fiction

A contract/lot is awarded yes
V.2) Award of contract
V.2.1) Date of conclusion of the contract:2018-02-12
V.2.2) Information about tenders
Number of tenders received:2
Number of tenders received from SMEs:1
Number of tenders received from other EU Member States:0
Number of tenders received from non-EU Member States:0
Number of tenders received by electronic means:2
The contract has been awarded to a group of economic operators: no
V.2.3) Name and address of the contractor
Official name: Askews and Holts Library Services Ltd
Town: Eastbourne
Postal code: BN23 6QH
Country: United Kingdom
Nuts code:
The contractor is an SME yes

V.2.4) Information on value of the contract/lot(excluding VAT)
Initial estimated total value of the contract/lot: 8000000.00
Total value of the contract/lot:8000000.00
Currency:GBP
Contract No: 2
Lot No: 2
Title: Children’s Fiction and Non Fiction

A contract/lot is awarded yes
V.2) Award of contract
V.2.1) Date of conclusion of the contract:2018-02-12
V.2.2) Information about tenders
Number of tenders received:3
Number of tenders received from SMEs:2
Number of tenders received from other EU Member States:0
Number of tenders received from non-EU Member States:0
Number of tenders received by electronic means:3
The contract has been awarded to a group of economic operators: no
V.2.3) Name and address of the contractor
Official name: Askews and Holts Library Services Ltd
Town: Eastbourne
Postal code: BN23 6QH
Country: United Kingdom
Nuts code:
The contractor is an SME yes

A contract/lot is awarded yes
V.2) Award of contract
V.2.1) Date of conclusion of the contract:2018-02-12
V.2.2) Information about tenders
Number of tenders received:2
Number of tenders received from SMEs:2
Number of tenders received from other EU Member States:0
Number of tenders received from non-EU Member States:0
Number of tenders received by electronic means:2
The contract has been awarded to a group of economic operators: yes
V.2.3) Name and address of the contractor
Official name: Trans UK Supplies Ltd
Town: Bucks
Postal code: SL0 9HX
Country: United Kingdom
Nuts code:
The contractor is an SME yes
Official name: Askews and Holts Library Services Ltd
Town: Eastbourne
Postal code: BN23 6QH
Country: United Kingdom
Nuts code:
The contractor is an SME yes

A contract/lot is awarded yes
V.2) Award of contract
V.2.1) Date of conclusion of the contract:2018-02-12
V.2.2) Information about tenders
Number of tenders received:6
Number of tenders received from SMEs:5
Number of tenders received from other EU Member States:0
Number of tenders received from non-EU Member States:1
Number of tenders received by electronic means:6
The contract has been awarded to a group of economic operators: yes
V.2.3) Name and address of the contractor
Official name: Bolinda UK Limited
Town: London
Postal code: WC1N 2EB
Country: United Kingdom
Nuts code:
The contractor is an SME yes
Official name: bibliotheca Limited
Town: Stockport
Postal code: SK8 7BS
Country: United Kingdom
Nuts code:
The contractor is an SME yes
Official name: OverDrive Inc
Town: Ohio
Postal code: 44125
Country: United States
Nuts code:
The contractor is an SME no

V.2.4) Information on value of the contract/lot(excluding VAT)
Initial estimated total value of the contract/lot: 8000000.00
Total value of the contract/lot:8000000.00
Currency:GBP

Section VI: Complementary information
VI.3) Additional information:
NEPO is a Central Purchasing Body as defined in the Public Contract Regulations 2015 (PCR15). This means that NEPO may provide central purchasing activity on behalf of Contracting Authorities. The agreement will be available for use by all NEPO Members. A list of member organisations is available in the About section of the NEPO website at www.nepo.org. This agreement will also be made available to all current and future NEPO Associate Members. Current Associate Members are listed in the Associate Member section of the NEPO website at www.nepo.org/associate-membership/list. NEPO intends to make the resulting agreement available for use by all Contracting Authorities throughout all administrative regions of the UK (as defined by the Public Contracts Regulations 2015) including but not limited to Government Departments and their Agencies, Non-Departmental Public Bodies, Central Government, NHS Bodies, Local Authorities, Emergency Services, Coastguard Emergency Services, Educational Establishments, Registered Social Landlords and Registered Charities who have a need to purchase the above services.
Please see the following websites for further details:

A complete list of permissible users is shown on the NEPO website below:

Organisations wishing to access the NEPO agreement will be required to register as a NEPO Associate Member in the first instance.
Further information can be found at www.nepo.org.
VI.4) Procedures for review
VI.4.1) Review body
Official name: NEPO
Postal address: Guildhall, Quayside
Town: Newcastle Upon Tyne
Postal code: NE1 3AF
Country: United Kingdom
Telephone: +44 1912613940
E-mail: marie.bartup@nepo.org
Internet address: www.nepo.org

VI.4.2) Body responsible for mediation procedures
Official name: NEPO
Postal address: Guildhall, Quayside
Town: Newcastle Upon Tyne
Postal code: NE1 3AF
Country: United Kingdom
Telephone: +44 1912613940
E-mail: marie.bartup@nepo.org
Internet address: www.nepo.org

VI.4.4) Service from which information about the review procedure may be obtained
Official name: NEPO
Postal address: Guildhall, Quayside
Town: Newcastle Upon Tyne
Postal code: NE1 3AF
Country: United Kingdom
Telephone: +44 1912613940
E-mail: marie.bartup@nepo.org
Internet address: www.nepo.org

VI.5) Date of dispatch of this notice:
2018-02-12

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