United Kingdom-Salisbury: Provision of a Variable Temperature Automated Cryogenic Sample Storage Unit.

Type of document: Voluntary ex ante transparency notice
Country: United Kingdom
OJEU Ref: (2018/S 172-390501/EN)
Nature of contract: Supply contract
Procedure: Negotiated without a call for competition
Regulation of procurement: EU
Type of bid required: Not applicable

Voluntary ex ante transparency notice
Supplies

Section I: Contracting authority
I.1) Name and addresses
Official name: Public Health England
Postal address: Manor Farm Road, Porton Down
Town: Salisbury
Postal code: SP2 0QT
Country: United Kingdom
Email: Harry.Bagnall@phe.gov.uk
Internet address(es):
Main address:

I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.5) Main activity
Health

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Provision of a Variable Temperature Automated Cryogenic Sample Storage Unit.
II.1.2) Main CPV code: 42513100
II.1.3) Type of contract Supplies
II.1.4) Short Description:
The European Collection of Cell Cultures, part of Public Health England, require a variable temperature liquid nitrogen storage system capable of holding a minimum of 63 000 2 ml samples, with an automated picking system to individual vial level. The tank must be able to store samples at temperatures between -80oC and -180oC as specified by the user and support the use of multiple sample container sizes within the same freezer.
II.1.6) Information about lots
The contract is divided into lots: no
II.1.7) Total value of the procurement(excluding VAT)
Value:145000.00
Currency:GBP
II.2) Description
II.2.3) Place of performance
Nuts code: UK
II.2.4) Description of the procurement
The European Collection of Cell Cultures, part of Public Health England, require a variable temperature liquid nitrogen storage system capable of holding a minimum of 63 000 2 ml samples, with an automated picking system to individual vial level. The tank must be able to store samples at temperatures between -80oC and -180oC as specified by the user and support the use of multiple sample container sizes within the same freezer.

II.2.5) Award criteria
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Negotiated procedure without prior publication(in accordance with Article 32 of Directive 2014/24/EU)
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2) Administrative information

Section V: Award of contract/concession
V.2) Award of contract/concession
V.2.1) Date of conclusion of the contract/concession award decision:2018-09-04
V.2.2) Information about tenders
V.2.3) Name and address of the contractor
Official name: Brooks Automation Ltd
Town: Manchester
Country: United Kingdom
Nuts code: UK
The contractor is an SME: yes

V.2.4) Information on value of the contract/lot/concession(excluding VAT)
for framework agreements – total maximum value for this lot
for contracts based on framework agreements, if required – value of contract(s) for this lot not included in
previous contract award notices
V.2.5) Information about subcontracting
The contract/lot/concession is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties

Section VI: Complementary informationVI.4) Procedures for review
VI.4.1) Review body
Official name: N/A
Town: N/A
Country: United Kingdom

VI.5) Date of dispatch of this notice:
2018-09-04

Justification for the award of the contract without prior publication of a call for
competition in the Official Journal of the European Union
1.Justification for the choice of the negotiated procedure without prior publication of a call for competition in accordance with Article
32 of Directive 2014/24/EU
The products involved are manufactured purely for the purpose of research , experiment, study or development under the conditions stated
in the directive(for supplies only)
The works, supplies or services can be provided only by a particular economic operator for the following reason:
absence of competition for technical reasons

3.Explanation
Please explain in a clear and comprehensive manner why the award of the contract without prior publication in the Official Journal of the European Union
is lawful, by stating the relevant facts and, as appropriate, the conclusions of law in accordance with the directive:
It has been determined that the only machine commercially available which has the necessary cooling performance, capacity and automation to fulfil PHE’s specification is the BioStore III 1800V from Brooks Life Sciences, and that therefore competition is absent for technical reasons. PHE therefore intends to award a contract to Brooks Life Sciences by means of the negotiated procedure without prior publication of a contract notice, in accordance with Article 32 of Directive 2014/24/EU. Please contact harry.bagnall@phe.gov.uk if you have any enquiries.