United Kingdom-Matlock: ICT17051 — Legal Case Management System

Type of document: Invitation to tender
Country: United Kingdom
OJEU Ref: (2018/S 182-411581/EN)
Nature of contract: Supply contract
Procedure: Open procedure
Regulation of procurement: EU – with participation by GPA countries
Type of bid required: Global bid

Contract notice
Supplies

Section I: Contracting authority
I.1) Name and addresses
Official name: Derbyshire County Council
Postal address: Derbyshire County Council, Procurement and Systems, County Hall
Town: Matlock
Postal code: DE4 3AG
Country: United Kingdom
Contact Person: Mr Palbir Gill
Telephone: +44 1629536931
Email: Palbir.gill@derbyshire.gov.uk
Internet address(es):
Main address:
Address of the buyer profile:

I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge,at:
Additional information can be obtained from:
the above mentioned address
Tenders or requests to participate must be submitted:
electronically via:
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: ICT17051 — Legal Case Management System

Reference number: DN360129
II.1.2) Main CPV code: 48000000
II.1.3) Type of contract: Supplies
II.1.4) Short Description: The Council is seeking to procure an on premise Legal Case Management System with associated services.
The System will need to be fully implemented with Go-Live by 31.3.2019 at the latest.
Using the latest technology, the Council requires a System that delivers the flexibility to enable the Council to provide an effective and efficient legal service with the ability to collaborate securely with partner organisations and to respond to changing requirements, legislation and emerging technologies.
II.1.5) Estimated total value:
Value excluding VAT: 324000 Currency: GBP
II.1.6) Information about lots:
The contract is divided into lots: no
II.2) Description
II.2.2) Additional CPV code(s)
48400000, 48300000, 48600000, 48700000, 48900000

II.2.3) Place of performance
Nuts code: UKF1
II.2.4) Description of the procurement:
The following are within the scope of this procurement:
— Supply of a Legal Case Management System with fully developed and configurable functionality,
— Migration of live Cases and Data from the existing case management system,
— The installation of the System on the Council’s infrastructure,
— Knowledge, training and skills transfer to allow the Council to use and administer the System,and
— Support and maintenance, including all upgrades, patches and minor fixes to the System.
Also Included within the scope of this procurement are the following optional requirements:
— Interfaces to allow Users to reference data legislation and legal information from external sources, and
— Migration of historic/closed Cases from the Council’s existing case management system to the new System.
II.2.5) Award criteria

II.2.6) Estimated value:
Value excluding VAT: 324000 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 120
This contract is subject to renewalyes Description of renewals:The Contract shall be a supply arrangement for a Legal Case Management System and Associated Services for an initial period of 5 years with options to extend on an annual basis for up to 5 further years, taking the contract term up to a maximum of 10 years.

II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options yes
Description of options: Interfaces to allow Users to reference data legislation and legal information from external sources; and
Migration of historic/closed Cases from the Council’s existing case management system to the new System.

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure:
Open procedureIV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 2018-10-22 Local time: 11:00
IV.2.4) Languages in which tenders or requests to participate may be submitted:EN
IV.2.7) Conditions for opening tenders
Date: 2018-10-22 Local time: 11:00

Section VI: Complementary information
VI.1) Information about recurrence:
This is a recurrent procurement: no
VI.2) Information about electronic workflows
VI.4) Procedures for review
VI.4.1) Review body
Official name: Derbyshire County Council
Town: Matlock
Country: United Kingdom
VI.5) Date of dispatch of this notice:2018-09-19