United Kingdom-Durham: Framework Agreement for the Supply and Delivery of Street Lighting LED Luminaires

Type of document: Invitation to tender
Country: United Kingdom
OJEU Ref: (2019/S 148-363605/EN)
Nature of contract: Supply contract
Procedure: Restricted procedure
Regulation of procurement: EU
Type of bid required: Global bid

Contract notice
Supplies

Section I: Contracting authority
I.1) Name and addresses
Official name: Durham County Council
Postal address: Corporate Procurement, County Hall
Town: Durham
Postal code: DH1 5UL
Country: United Kingdom
Contact Person: karen.ellison
Email: karen.ellison@durham.gov.uk
Internet address(es):
Main address:
Address of the buyer profile: www.nepo.org

I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge,at:www.nepo.org
Additional information can be obtained from:
the above mentioned address
Tenders or requests to participate must be submitted:
electronically via:www.nepo.org
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Framework Agreement for the Supply and Delivery of Street Lighting LED Luminaires

Reference number: DN425252
II.1.2) Main CPV code: 34928530
II.1.3) Type of contract: Supplies
II.1.4) Short Description: This framework (‘the framework agreement is for the supply (with an element of design) and delivery of street lighting LED luminaires and associated fittings and spares to support Durham County Council LED luminaire replacement programme and to cover capital and maintenance works. This is a call-off framework agreement, the Council gives no undertaking as to the level of any spend via this framework.
II.1.5) Estimated total value:
Value excluding VAT: 8000000.00 Currency: GBP
II.1.6) Information about lots:
The contract is divided into lots: no
II.2) Description
II.2.2) Additional CPV code(s)
34928530

II.2.3) Place of performance
Nuts code: UKC
Main site or place of performance:North East of England.
II.2.4) Description of the procurement:
This framework (‘the framework agreement is for the supply (with an element of design) and delivery of street lighting LED luminaires and associated fittings and spares to support Durham County Council LED luminaire replacement programme and to cover capital and maintenance works.
Durham County Council will require as part of a ‘one-stop-shop’ facility the successful bidder to work with the Council in providing sourcing and selection advice in obtaining best value, to offer the most effective solutions to meet Durham County Council Specification. The Council gives no undertaking as to the level of any spend via this framework.
The proposed framework agreement includes, but is not limited to, the provision street lighting LED luminaires, including by wall mounted/ bulkhead methods for lighting of, for example:
— traffic routes,
— residential and minor roads,
— cycle tracks, footpaths, and public amenity areas,
— underpasses,
— conservation areas (with heritage-style lighting).
This is a call-off framework agreement and successful bidder(s) will be required to deliver, and occasionally design, LED street lighting luminaires to Durham County Council’s lighting requirements. The provider will be required to provide compliant luminaires, obtaining best value solutions to meet the Councils demands.
The Council intends to identify a main supplier onto the framework together with a reserve supplier. The successful supplier placed in first position, following the tender exercise, will be selected to deliver every call-off requirement from the framework.
The reserve supplier will only be used should the main supplier fail to conform to the contractual requirements of the framework or unable to provide a compliant luminaire, if neither supplier can provide the order the Council reserves the right to go outside of this framework agreement.
II.2.5) Award criteria

II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewalyes Description of renewals:1 x 24 month extension.

II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.14) Additional information: The framework agreement is also available for use by NEPO members and associate members (a list of all member organisations is available at www.nepoportal.org) (‘The Contracting Bodies’).
Tender documents are available from NEPO website located at www.nepo.org reference No DN425252

Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents

Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure:
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement:2
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:2018/S 091-206293
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 2019-09-02 Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 2019-09-09
IV.2.4) Languages in which tenders or requests to participate may be submitted:EN
IV.2.6) Minimum time frame during which the tender must maintain the tender
Duration in months:3(from the date stated for receipt of tender)

Section VI: Complementary information
VI.1) Information about recurrence:
This is a recurrent procurement: no
VI.2) Information about electronic workflows
VI.3) Additional information:
The Council intends to make this framework agreement available for use by all UK contracting authorities in the North East Region including but not limited to Government Departments and their Agencies, Non-Departmental Public Bodies, NHS Bodies, Local Authorities, Emergency Services, Educational Establish, Registered Charities, Registered Social Landlords who have a requirement to purchase the works. See the following websites for details:

Access to the framework will be subject to the approval of NEPO.
Any organisation able to access this framework will be referred to in the documentation as a contracting authority.
VI.4) Procedures for review
VI.4.1) Review body
Official name: The High Court of England and Wales
Postal address: 7 Rolls Buildings, Fetter Lane, London
Town: London
Postal code: EC4A 1NL
Country: United Kingdom
E-mail: tcc.issue@hmcts.gsi.gov.uk
Internet address: www.judiciary.gov.uk
VI.5) Date of dispatch of this notice:2019-07-30