United Kingdom-Belfast: Provision of a Substitute Teacher Register System for Northern Ireland

Type of document: Modification of a contract/concession during its term
Country: United Kingdom
OJEU Ref: (2019/S 202-491500/EN)
Nature of contract: Supply contract
Procedure: Restricted procedure
Regulation of procurement: EU
Type of bid required: Not applicable

Modification of a contract/concession during its term
Supplies

Section I: Contracting authority
I.1) Name and addresses
Official name: Education Authority
Postal address: 40 Academy Street
Town: Belfast
Postal code: BT1 2NQ
Country: United Kingdom
Contact Person: Pamela Rea
Email: pamela.rea@eani.org.uk
Internet address(es):
Main address:

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Provision of a Substitute Teacher Register System for Northern Ireland

Reference number: 20234
II.1.2) Main CPV code: 48000000
II.1.3) Type of contract: Supplies
II.2) Description
II.2.3) Place of performance
Nuts code:
II.2.4) Description of the procurement at the time of conclusion of the contract
Provision of a substitute teacher register system for Northern Ireland for the period 1.4.2015 to 31.3.2018 with the option of a further 2 periods of 12 months extension each.
II.2.7) Duration of the contract,framework agreement,dynamic purchasing system or concession
Duration in months:60
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no

Section IV: Procedure
IV.2) Administrative information
IV.2.1) Contract award notice concerning this contract
Notice number in the OJ S:2014/S 225-397572
Section V: Award of contract/concession
Contract No: 1
V.2) Award of contract/concession
V.2.1) Date of conclusion of the contract/concession award decision:2014-11-14
V.2.2) Information about tenders
V.2.4) Information on value of the contract/lot/concession(at the time of conclusion of the contract;excluding VAT)

Section VI: Complementary information
VI.3) Additional information:
The original contract award notice (2014/S 225-397572) stated the value of the contract at 741 000 GBP — this was for the value of the first 3 years of the contract for the period 1.4.2015-31.3.2018. Therefore, the total value when the 5 years is expended on 31.3.2020 is 1 235 000 GBP.
VI.4) Procedures for review
VI.4.1) Review body
Official name: Education Authority
Town: Belfast
Country: United Kingdom

VI.5) Date of dispatch of this notice:
2019-10-15

Section VII: Modifications to the contract/concession
VII.1) Description of the procurement after the modifications
VII.1.1) Main CPV code: 48000000
VII.1.3) Place of performance
Nuts code:
VII.1.4) Description of the procurement:
Provision of a substitute teacher register system for Northern Ireland for the period 1.4.2015 to 31.3.2022 with the option of a further 12 months extension.
VII.1.5) Duration of the contract,framework agreement,dynamic purchasing system or concession
Start:2015-04-01
VII.1.6) Information on value of the contract/lot/concession(excluding VAT)
VII.2) Information about modifications VII.2.1) Description of the modifications
Nature and extent of the modifications(with indication of possible earlier changes to the contract):
The initial 3 year period of the contract was extended by 2 years until 31.3.2020 in accordance with the contract. It was expected that a replacement system would be procured by 31.3.2020. As below, this has not proved possible. A further 2 years is required with a possible further 1 year to allow for a review decision to take place. The modification value is 617 500 GBP.
The proposed extension is permitted by Regulation 72(1)(b) of PCR2015. A change of provider from 1.4.2020:
(i) cannot be made for economic and technical reasons given the complex transitional requirements and need to ensure continued system delivery which is vital to EA;
(ii) would cause significant inconvenience; and
(iii) time is needed for a review to take place.

VII.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not
foresee(Art.43(1)(c) of Directive 2014/23/EU, Art.72(1)(c) of Directive 2014/24/EU, Art.89(1)(c) of Directive 2014/25/EU)
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a
change of contractor:

VII.2.3) Increase in price