United Kingdom-Manchester: 2nd Condition Data Collection – IT Solution

Type of document: Contract Awards
Country: United Kingdom
OJEU Ref: (2020/S 247-615578/EN)
Nature of contract: Supply contract
Procedure: Restricted procedure
Type of bid required: Not applicable

Contract award notice
Supplies

Section I: Contracting authority
I.1) Name and addresses
Official name: Department for Education
Postal address: Piccadilly Gate, Store Street
Town: Manchester
Postal code: M1 2WD
Country: United Kingdom
Telephone: +441 23456789
Email: DFE.CDCPROGRAMME@education.gov.uk
Internet address(es):
Main address:

I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.5) Main activity
Education

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: 2nd Condition Data Collection – IT Solution
II.1.2) Main CPV code: 48000000
II.1.3) Type of contract Supplies
II.1.4) Short Description: The 2nd Condition Data Collection (‘CDC2’) is a programme to undertake condition surveys of all publicly funded schools and FE colleges in England. The IT Solution element covered by this procurement comprises a cloud based SaaS Solution that will provide (inter alia):
(i) a field based data collection for both school and further education establishments via surveyor operated mobile device app;
(ii) development and manipulation of the data by surveyor organisation teams via a web app;
(iii) web app ‘data audit’ functionality operable by an audit team; and
(iv) functionality to enable secure reporting to schools, colleges, responsible bodies and a variety of other stakeholders.
II.1.6) Information about lots:
The contract is divided into lots: no
II.1.7) Total value of the procurement(excluding VAT)
Value:2742705.00
Currency:GBP
II.2) Description
II.2.2)Additional CPV code(s)
Main CPV code: 48517000
Main CPV code: 72222000
Main CPV code: 72222100
Main CPV code: 72222200
Main CPV code: 72222300
Main CPV code: 72223000
Main CPV code: 72260000
Main CPV code: 72261000
Main CPV code: 72263000
Main CPV code: 72267000
Main CPV code: 72268000

II.2.3) Place of performance
Nuts code: UKC, UKD, UKE, UKF, UKG, UKH, UKI, UKJ, UKK
Main site or place of performance:England.

II.2.4) Description of the procurement
The CDC2 Programme is the successor to CDC1 Programme and will be undertaken between 2020 and 2025. In addition to the IT solution, the DfE intends to procure 3 Surveying Organisations (‘SO’), an organisation to provide aerial photography of school buildings and a Technical and quality management organisation (‘TQM’) to deliver the services required by the programme. This notice relates to the procurement of the cloud based Software as a Service (‘SaaS’) software solution (the ‘IT Solution’).
The IT Solution supplier will be required to work together with the aforementioned suppliers on the CDC2 Programme. Aerial photography for the first tranche of CDC2 schools is expected to be procured and managed directly by the DfE. Please note that the IT solution supplier will be procured first, followed by the procurement of aerial photography, the SOs and TQM, as per the indicative timetable set out in the procurement documents.
In summary the IT Solution must provide:
— field based data collection for both school and further education establishments via a surveyor operated mobile device app;
— development and manipulation of the data by SOs PMO team via a web app;
— web app ‘data audit’ functionality operable by an audit team;
— functionality to enable secure reporting to schools, colleges, responsible bodies and a variety of other stakeholders.
Data being collected, stored and processed via the IT Solution has been classified as official and/or official sensitive, as such the IT Solution must be capable of providing sufficient data security at the level of official sensitive.
New data is provided by a large number of internal and external users across a range of devices. The IT Solution will need to be capable of allowing the DfE to draw live or near- live data into an existing internal database via API in a form that enables bespoke analysis by the DfE’s analysts.
The contract for the IT Solution (the ‘Agreement’) will be divided into 2 stages. The first stage will be a mobilisation phase during which the supplier will implement their solution, including API links, migration of CDC data, functional testing and UAT. The second stage will be the operational phase and this will be contingent on the successful procurement of the SO and TQM supplier contracts. Further detail is contained in the ‘Read Me First’ document and the agreement.
It is envisaged that the initial term of the contract will be 6 years, with option to extend for a further period or periods of up to a maximum overall extension of two (2) years. The initial term begins with an implementation period of 6 months and allows for a 5-month handover period prior to expiry (and the optional extension). This is to accommodate the 5-year CDC2 programme. Applicants are referred to the invitation to tender (‘ITT’) and the accompanying procurement documents for further information on the description of the procurement, the agreement and the DfE’s needs and requirements.
Supplementary to the CDC2 programme and process, the DfE may require the IT Solution to collect data to support the school NCA to understand the use of spaces within a school. This data is used to measure and plan school places provision.
II.1.5) states the estimated maximum total value. The estimated value range is GBP 3 000 000-6 000 000.

II.2.5)Award criteria

II.2.11) Information about options
Options no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no

Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:2019/S 225-552062
IV.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice
Section V: Award of contract
A contract/lot is awarded yes
V.2) Award of contract
V.2.1) Date of conclusion of the contract:2020-06-10
V.2.2) Information about tenders
Number of tenders received:3
The contract has been awarded to a group of economic operators: no
V.2.3) Name and address of the contractor
Official name: Accruent UK Ltd
National registration number: 07504386
Postal address: Nautilus House, Redburn Court, Earl Grey Way
Town: North Shields
Postal code: NE29 6AR
Country: United Kingdom
Nuts code: UK
The contractor is an SME no

V.2.4) Information on value of the contract/lot(excluding VAT)
Total value of the contract/lot: 2743705.00
Currency: GBP

Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Official name: High Court
Postal address: Royal Courts of Justice, The Strand
Town: London
Postal code: WC2A 2 LL
Country: United Kingdom

VI.5) Date of dispatch of this notice:
2020-12-15