United Kingdom-Winchester: Framework for the Supply of Heating Oils, Motor Fuels and Biofuels

Type of document: Invitation to tender
Country: United Kingdom
OJEU Ref: (2020/S 250-626756/EN)
Nature of contract: Supply contract
Procedure: Open procedure
Type of bid required: Global bid

Contract notice
Supplies

Section I: Contracting authority
I.1) Name and addresses
Official name: Hampshire County Council
Postal address: The Castle
Town: Winchester
Postal code: SO23 8UJ
Country: United Kingdom
Email: procurement.support@hants.gov.uk
Internet address(es):
Main address:
Address of the buyer profile:

I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge,at:
Additional information can be obtained from:
the above mentioned address
Tenders or requests to participate must be submitted:
electronically via:
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Framework for the Supply of Heating Oils, Motor Fuels and Biofuels

Reference number: CC15840
II.1.2) Main CPV code: 09100000
II.1.3) Type of contract: Supplies
II.1.4) Short Description: Hampshire County Council invites applications from suitably experienced organisation who wish to tender for the supply of heating oils, motor fuels and biofuels framework. The supplier may be required to arrange the supply, installation, operation, and maintenance of a suitable remote oil tank fuel monitoring telemetry system for framework users.
The framework will commence on 1 April 2021 and will be for a period of 2 years with the options to extend for a further 2 years.
Interested parties should register their interest in the project via the In-Tend website
II.1.5) Estimated total value:
Value excluding VAT: 55000000.00 Currency: GBPII.1.6) Information about lots:
The contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer 2
II.2) Description
II.2.1) Title: Heating Oils and Motor Fuels

Lot No:1
II.2.2) Additional CPV code(s)
09134200, 09135100, 09134100, 09132000, 32441000

II.2.3) Place of performance
Nuts code: UKJ3, UKK2, UKK1, UKJ1, UKJ2
Main site or place of performance:The supplies are required predominantly in the county of Hampshire and the Isle of Wight. Other authorities listed at VI.3) may also use the framework with HCC approval.
II.2.4) Description of the procurement:
This lot is for the supply of heating oils and motor fuels, to include gas oil (e.g. Red Diesel, Ultra Low Sulphur Gas Oil), Kerosene BS 2869 Class C2 (or equivalent), Ultra Low Sulphur Diesel BS EN 590 (or equivalent), and Ultra Low Sulphur Petrol BS EN 228 (or equivalent).
II.2.5) Award criteria

II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options yes
Description of options: The framework duration will be for an initial period of 2 years with an option to extend by 2 further periods of 1 year each (1 + 1), to a maximum of 4 years (48 months).

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.14) Additional information: It is envisaged during the term of the framework, some users will convert to Biofuels (Lot 2), therefore the value of this lot cannot be reasonably estimated.

II.2.1) Title: Biofuels

Lot No:2
II.2.2) Additional CPV code(s)
09134230, 32441000

II.2.3) Place of performance
Nuts code: UKJ3, UKK2, UKJ1, UKK1, UKJ2
Main site or place of performance:The supplies are required predominantly in the county of Hampshire and the Isle of Wight. Other authorities listed at VI.3) may also use the Framework with HCC approval.
II.2.4) Description of the procurement:
This Lot is for the supply of Biofuels, to include Biodiesel EN 14214:2003 or equivalent, and Hydrotreated Vegetable Oil (HVO) EN15940 and Fuel Quality Directive 2009/30/EC Annex or equivalent.
II.2.5) Award criteria

II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options yes
Description of options: The framework duration will be for an initial period of 2 years with an option to extend by a further 2 years, to a maximum of 4 years (48 months).

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.14) Additional information: Biodiesel and Hydrotreated Vegetable Oil (HVO) is a new addition to the list of fuel requirement. Therefore there is no historic fuel quantity information and the demand is speculative at present. The supplier is to proactively promote the availability of Biofuels/HVO to enable framework users of Lot 1, to consider their transition and adoption.

Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity,including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:In accordance with Article 57-62 of Directive 2014/24/EC of the European Parliament and the Council and Regulations 57 of the Public Contracts Regulations 2015. Organisations are advised it is a condition of this framework agreement that all managers and operatives (including subcontractors) are suitably competent to execute all the requirements and operations encompassed by the framework agreement in full compliance with UK legislation.
III.1.2) Economic and financial standing
List and brief description of selection criteria: In accordance with Article 57-62 of Directive 2014/24/EC of the European Parliament and the Council and Regulations 57 of the Public Contracts Regulations 2015 and set out in the tender documentation.
Minimum level(s) of standards possibly required:
As per the requirements of Regulation 58 of the Public Contracts Regulations 2015 and set out in the invitation to tender documents.
III.1.3) Technical and professional ability:
List and brief description of selection criteria: In accordance with Article 57-62 of Directive 2014/24/EC of the European Parliament and the Council and Regulations 57 of the Public Contracts Regulations 2015 and set out in the tender documentation.
Minimum level(s) of standards possibly required:
As per the requirements of Regulation 58 of the Public Contracts Regulations 2015 and set out in the invitation to tender documents.

III.2.2) Contract performance conditions: In accordance with Article 57-62 of Directive 2014/24/EC of the European Parliament and the Council and Regulations 57 of the Public Contracts Regulations 2015. Organisations are advised it is a condition of this framework agreement that all managers and operatives (including subcontractors) are suitably competent to execute all the requirements and operations encompassed by the framework agreement in full compliance with UK legislation.

Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure:
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement:2IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 2021-01-20 Local time: 14:00
IV.2.4) Languages in which tenders or requests to participate may be submitted:EN
IV.2.6) Minimum time frame during which the tender must maintain the tender
Duration in months:4(from the date stated for receipt of tender)
IV.2.7) Conditions for opening tenders
Date: 2021-01-22 Local time: 10:00 Place:Hampshire County Council Offices in Winchester.

Section VI: Complementary information
VI.1) Information about recurrence:
This is a recurrent procurement: no
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information:
Electronic invoicing will be accepted with prior agreement and electronic payment via BACS is preferred.
Interested parties should register their interest in the framework via the InTend website and complete and submit the tender return documents together with any supporting informationrequested, by no later than the closing date indicated as IV.2.2).
How to obtain the tender documents:
The tender documents can be accessed when logged into InTend by selecting ‘View Details’ on the relevant tender advert and clicking ‘Express Interest’ tab. Once in the tender there are five tabs: ‘Tender’, ‘ITT —documents’, ‘Correspondence’, ‘Clarifications’ and ‘History’. Select the second tab (ITT — documents) where you will find useful information under ‘Tender Details’ continue to scroll down to the heading ‘Tender Documents Received’ where you will be able to view/download the documents.
Opting in and out:
Please note you are required to ‘Opt In’ before you can access the ‘My tender Return’ to start populating your response.
The ‘Opt Out’ functionality will also be available throughout the duration of the tender process. Opting out will give you the option to declaring you no longer want to receive any further communication in relation to this tender along with the opportunity of providing comments and feedback for this decision.
You can choose to ‘Opt In’ at any time during the tender process if you initially decided to ‘Opt Out’.
You can apply for both lots. Each lot will be awarded to a single supplier. A single supplier can be awarded both lots.
The framework agreement will also be available for use by the following participating public sector and local authority
Organisations:
• Basingstoke and Deane BC,
• East Hampshire DC,
• Eastleigh BC,
• Fareham BC,
• Gosport BC,
• Hart DC,
• Havant BC,
• New Forest DC,
• Portsmouth City Council,
• Rushmoor BC,
• Southampton City Council,
• Test Valley BC,
• Winchester City Council,
• HCC Activity Centre in the Brecon Beacons in Wales,
• Isle of Wight Council,
• Reading Borough Council,
• The Police and Crime Commissioner for Hampshire/Hampshire Constabulary
• Hampshire and Isle of Wight Fire and Rescue Authority/Hampshire and Isle of Wight Fire and Rescue Service,
• Berkshire, Bristol and Bath, Wiltshire, Surrey, Sussex, Dorset, Oxfordshire, Devon, Hertfordshire and Somerset,
• County Councils, Unitary Authorities, District, Borough, Town and Parish Councils, Fire and Police Authorities and successor authorities across all named counties/authorities,
• Universities, Colleges, Academies, Schools, ‘Free’ and maintained schools across all named counties/authorities,
• Faith establishments including the Roman Catholic and Anglican Dioceses associated with the named Counties/Local Authorities including Guildford Anglican, Salisbury Anglican, Winchester Anglican and Portsmouth Anglican and Portsmouth Roman Catholic diocesan authorities,
• National Park Authorities across all named counties/authorities,
• NHS across all named counties/authorities.
VI.4) Procedures for review
VI.4.1) Review body
Official name: High Court of England and Wales
Town: London
Country: United Kingdom
Internet address: www.winchester.gov.uk

VI.4.2) Body responsible for mediation procedures
Official name: Hampshire County Council
Town: Winchester
Country: United Kingdom
Internet address: www.winchester.gov.uk

VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
As set out in the Public Contracts Directive 2014/24/EU

VI.4.4) Service from which information about the review procedure may be obtained
Official name: Hampshire County Council
Town: Winchester
Country: United Kingdom
VI.5) Date of dispatch of this notice:2020-12-18