UNITED KINGDOM-SOUTHAMPTON: Multi-Collector ICP-MS Instrument for Isotope Analysis

Type of document: Contract Notice
Country: United Kingdom
Publication Ref: (2021/S 000-001248/EN)
Nature of contract: Supply contract
Procedure: Open procedure
Regulation of procurement: Not applicable
Type of bid required: Global bid

Contract notice
Supplies

Section I: Contracting authority
I.1) Name and addresses
Official name: UNIVERSITY OF SOUTHAMPTON
Postal address: University Road
Town: SOUTHAMPTON
Postal code: SO17 1BJ
Country: United Kingdom
Contact Person: Jo Fotheringham
Telephone: +44 2380595000
Email: procurement@soton.ac.uk
Internet address(es):
Main address:
Address of the buyer profile:

I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge,at:
Additional information can be obtained from:
the above mentioned address
Tenders or requests to participate must be submitted:
electronically via:
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Multi-Collector ICP-MS Instrument for Isotope Analysis

Reference number: 2020UoS-0149
II.1.2) Main CPV code: 38000000
II.1.3) Type of contract: Supplies
II.1.4) Short Description: This project is for the supply of a Multi-Collector Inductively Coupled Plasma Mass Spectrometer (MC-ICP-MS) for the Geochemistry Group of the University of Southampton based at the National Oceanography Centre Southampton.
II.1.5) Estimated total value:
Value excluding VAT: 692000.00 Currency: GBP
II.1.6) Information about lots:
The contract is divided into lots: no
II.2) Description
II.2.2) Additional CPV code(s)
38433100

II.2.3) Place of performance
Nuts code: UKJ3
Main site or place of performance:
Southampton, Hampshire, United Kingdom.

II.2.4) Description of the procurement:
This project is for the supply of a Multi-Collector Inductively Coupled Plasma Mass Spectrometer (MC-ICP-MS) for the Geochemistry Group of the University of Southampton based at the National Oceanography Centre Southampton. The instrument we seek will complement our existing instrument capabilities (including Multi-Collector ICP-MS, Sector Magnet ICP-MS, Quadrupole and Triple-Quad ICP-MS). The primary requirement is for a MC-ICP-MS instrument that will provide accurate and precise boron isotope ratio analyses of carbonate materials (such as stony coral, foraminifera, calcite, carbonate pellets) via laser ablation. Specialised analyses of this type are a major research focus of our group and we have experienced and committed research staff who will support the analytical developments of this project. A secondary requirement is for this instrument to make accurate and precise measurements of isotope ratios of other elements (other than gases) in a wider range of materials via laser ablation and solution-based sample introduction systems. Sample types will include both natural materials (rocks and minerals, seawater, other natural waters, biological materials, etc.) and synthetic materials (nanoparticles, manufactured products, etc.).
Mandatory Requirements are set out in File 4 – Specification.
The system must be delivered, commissioned and successfully pass user acceptance testing as per the requirements set out in File 4 – Specification.
A warranty with a minimum period of 12 months (including parts, labour and onsite engineer visits) must be included as part of the proposal.
Onsite commissioning, user acceptance testing, user training and any associated costs must be detailed as part of the proposal, additional costs should be included for information purposes only in the commercial requirements response document.
Shipping / delivery of the equipment to the University must be DAP incoterms 2020.
The University proposes to enter into a Contract for 1 year plus an optional year dependant on the warranty levels offered by tenderers in their Tender submission.
There will be an optional 3 year extension for support and maintenance subject to satisfactory performance and at the discretion of the University. Thecontract will be effective on signing.
The initial term of the warranty will run from the date of commissioning of the equipment at the University with extensions if agreed, running from the expiry of the initial contract period, if so agreed by the University. The Contract will be for a maximum of 5 years from the date of commissioning at the University.
The estimated value of the initial 12 month contract period is £628,000.00 , excluding VAT. This value includes all related components, services and maintenance for the initial contract period.
The total estimated value of this contract is £692,000.00 excluding VAT, this value takes into account the estimated value of extending the service and maintenance contract up to an additional 5 years.
II.2.5) Award criteria

II.2.6) Estimated value:
Value excluding VAT: 692000.00 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: no
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.14) Additional information: Lots: This contract is NOT suitable for splitting into lots. The risk of dividing the requirement into Lots would render the execution of the contract excessively technically difficult, not cost effective and would undermine proper execution of the contract.

Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
List and brief description of selection criteria: To support the financial assessment, the University will obtain a Business Risk Report for all Tenderers and every organisation that is being relied on to meet this procurement, using an independent company called Creditsafe.
The University reserves the right to exclude a Tenderer or request provision of further assurances such as parent company/bank guarantee or performance bonds where a Tenderer’s Business Risk Score is: “Moderate Risk”; “High Risk”; “Very High Risk”; or “Not Rated”, based on the rating provided by Creditsafe
Where a Business Risk Score from our external system is not available, then an alternative method of assessing financial standing will be used. This method is detailed within the Invitation to Tender document set.
Minimum level(s) of standards possibly required: Tenderers are advised that a requirement of this procurement is to have in place, or commit to obtain prior to the commencement of the contract, the following minimum insurance levels:
Employers (Compulsory) Liability: £5 million GBP per occurrence.
Public Liability: £5 million GBP per occurrence.
Product Liability: £5 million GBP per occurrence and in aggregate
Professional Indemnity Insurance: £2 million GBP per occurrence.
III.1.3) Technical and professional ability:
List and brief description of selection criteria: Tenderers attention is drawn to the MANDATORY requirements of the award criteria:
e.g.
– Grounds for mandatory exclusion
– Grounds for discretionary exclusion
– Economic & Financial Standing
– Insurance
– Compliance with equality legislation
– Health & Safety
– Legal requirements – Specification section 20
– Management Information – Specification section 23
– Advertising, competitive activity & registration – Specification Section 24, 25 & 26 Control of Contractors Health & Safety (CC3) Form

Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure:
Open procedure
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 2021-02-22 Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted:EN
IV.2.6) Minimum time frame during which the tender must maintain the tender
Duration in months:4(from the date stated for receipt of tender)
IV.2.7) Conditions for opening tenders
Date: 2021-02-22 Local time: 12:01

Section VI: Complementary information
VI.1) Information about recurrence:
This is a recurrent procurement: no
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information:
E-Tendering Portal: The University is utilising an electronic tendering tool, In-Tend () to manage this procurement and to communicate with potential suppliers and/or tenderers (as appropriate).
All documentation in relation to this tender can be downloaded from In-Tend.
Potential suppliers/tenderers are advised that there will be no hard copy documents issued and all communications with the University, including the submission of Selection Stage and/or Invitation to Tender responses will be conducted via In-Tend.
Regular monitoring of the portal is the responsibility of the potential supplier/tenderer.
If you are not already registered as a supplier with the University of Southampton, you will need to register in In-Tend in order to access the procurement documentation.
Once you have logged in as a supplier: click on ‘Tenders’; locate the relevant project; and click ‘View Details’. Once you are in the project screen, you will be able to register your organisation against the project and access all documentation by clicking ‘Express Interest’.
Potential suppliers/tenderers are advised that formal expressions of interest in the project must be by way of completion and return of the relevant documents via In-Tend.
Further instructions for the submission of responses are below:
To submit your return:
1. Log in
2. Click ‘Tenders’
3. Locate the relevant project
4. View details
5. Click on the tab relating to the relevant project stage (e.g. ‘Invitation to Tender’)
6. Click on the ‘Attach Documents’ button and upload your return.
7. Check ALL your response documents are uploaded and displayed in the ‘My Tender Return’ panel. The system will only permit your organisation to make one return.
8. Click the red ‘Submit Return’ button.
Please note, to preserve the integrity of the procurement, all communications with the University must be made via the correspondence function within In-Tend.
Publication of Award Details: In accordance with Regulation 50, paragraph (2) of the Public Contracts Regulations 2015. The University intends to publish the value of any resulting contract at the award stage, and reserves the right to do so. By submitting a response, potential suppliers/tenderers are consenting to publication of this information unless otherwise agreed in advance with the University.
Costs and Expenses: Potential suppliers/tenderers are solely responsible for their costs and expenses incurred in connection with the preparation and submission of responses and participation in this and all future stages of this procurement. Under no circumstances will the University be liable for any costs or expenses borne by potential suppliers/tenderers or any of their supply chain, partners or advisers in this procurement process.
The University is not liable for any costs in the event of the cancellation of this procurement process.
VI.4) Procedures for review
VI.4.1) Review body
Official name: The University of Southampton
Town: Southampton
Postal code: SO17 1BJ
Country: United Kingdom
VI.5) Date of dispatch of this notice:2021-01-21