Supply of Alcohol for Onboard Catering and Trolley Service

Type of document: Contract Notice
Country: United Kingdom

1. Title: SUPPLY OF ALCOHOL FOR ONBOARD CATERING AND TROLLEY SERVICE
2. Awarding Authority: Transport for Wales, 3 Llys Cadwyn, Taff Street, Pontypridd, GB, CF37 4TH. Tel: 02921673434. Email: procurement@tfw.wales. Web: Buyer profile: (Leanne Millard)
3. Contract type: Supply contract
Open
4. Description: The Awarding Authority is looking to appoint suppliers to supply a selection of Alcohol beverages for onboard catering services and trolley services.
The key objective of this procurement process is to secure the supply and distribution of alcoholic and associated beverages that offers Transport for Wales value for money and added value in the goods and associated services being provided.
The services will be split into 2 lots and will require a premier service and standard service.
The Premier service will include beverages for passengers who have chosen a ticket to include a 3 course meal or a hot/cold buffet.
The standard service will be for standard seating on long journeys.
Lot 1 will consist of Ales, Lagers, Cider, Stouts and spirits.
Lot 2 will consist of Red, White, Rose wines
Lot 1: Supply of Ales, Lagers, Ciders, Stouts and Spirits
Lot 2: Supply of Wines for premier and standard service
5. CPV Code(s): 24322500, 15910000, 15911100, 15961100, 15961000, 15941000, 15930000, 15931100, 15931200
6. NUTS code(s): UKL, UKL1, UKL16, UKL, UKL2, UKL21, UKD, UKD6, UKD63
7. Main site or location of works, main place of delivery or main place of performance: Place of performance :UK – United Kingdom
Main site or place of performance
There are 4 main delivery locations:
Newport
Carmarthen
Shrewsbury
Chester
TfW reserves the right to add and or remove locations
8. Reference attributed by awarding authority: Publication reference: 2021/S 000-012015
Reference Number: C000466.00
ITT_87685
Project_47396
WA Ref:110399
9. Estimated value of requirement: Value excluding VAT: £200,000
10. Time limit for receipt of projects or requests to participate 12.7.2021 (12:00:00).
11. Address to which they must be sent: For further information regarding the above contract notice please visit:
12. Other information: Information about joint procurement
The contract is awarded by a central purchasing body
Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at

Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at

Type of the contracting authority
Body governed by public law
Main activity
Other activity
Transport related services
Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 1
Award criteria
Quality criterion – Name: Technical review / Weighting: 65%
Price – Weighting: 35%
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals
an extension for 12 months
Information about variants
Variants will be accepted: No
Information about options
Options: Yes
Description of options
TfW reserves the right to add and or remove products to the service provided.
Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Administrative information
Languages in which tenders or requests to participate may be submitted: English, Welsh
Minimum time frame during which the tenderer must maintain the tender
Duration in months: 12 (from the date stated for receipt of tender)
Conditions for opening of tenders
Date: 12 July 2021
Local time: 12:00pm
Complementary information
Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 48 months
Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
Additional information
Transport for Wales are looking for suppliers to supply our fleet with Alcohol for both a premium service and trolley service.
Premier services
This is only available on the Cardiff – Holyhead service on weekdays only. From September 2021 this service will increase from two to six services per day.
The premier class catering offers two services:
standard class which consists of a buffet car, which provides hot food and drink.
premier class which consists of a 3-course meal prepared by our on-board chefs. This service offers a prime opportunity for TfW catering staff to upsell premium products to our customers. TfW requires premium wines which differ from the standard class and trolley service
Trolley service
TfW’s trolley service is available on multiple long-distance journeys. This service provides at seat catering for our customers travelling on our fleet, offering a range of alcohol and non-alcohol drinks and snacks.
Due to space constraints the suppliers are required to supply 330ml and 500ml cans/plastic bottles for Ales, Lagers, Ciders and Stouts except. Please note the 500mls will be for the premium service only.
The key objective of this procurement process is to secure Alcoholic Beverages that offer TfW value for money and added value in the goods and associated services being provided. In order to do this, the requirements have been split into two separate lots and will be awarded to a single source supplier with a reserve supplier for each lot.
Suppliers should note as part of the tender evaluation TfW will visit site (Covid19 compliant) and undertake a taste testing session for lot 2 wines only.
NOTE: TfW is using eTenderwales to carry out this procurement process.
ITT_87685
Project_47396
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
please refer to tender documentation for further information
(WA Ref:110399)
TKR-2021528-EX-1622320