United Kingdom-Newcastle: (NU/1710) Supply of a Lecture Capture System

Type of document: Contract Notice
Country: United Kingdom
Publication Ref: (2021/S 000-020416/EN)
Nature of contract: Supply contract
Procedure: Not applicable
Type of bid required: Not applicable

Prior information notice without call for competition
Supplies

This notice is for prior information only
Section I: Contracting authority
I.1) Name and addresses
Official name: Newcastle University
Postal address: Newcastle University, Procurement Services, Kingsgate
Town: Newcastle
Postal code: NE1 7RU
Country: United Kingdom
Contact Person: Mr Dave Anderson
Telephone: +44 1912085360
Email: dave.anderson@ncl.ac.uk
Internet address(es):
Main address:
Address of the buyer profile:

Additional information can be obtained from:
the above mentioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education

Section II: Object
II.1) Scope of the procurement:
II.1.1) Title: (NU/1710) Supply of a Lecture Capture System

Reference number: DN564633
II.1.2) Main CPV code: 48000000
II.1.3) Type of contract: Supplies
II.1.4) Short Description:
Newcastle University requires a video management system which is capable of meeting these high-level requirements. The ability to/for:
1. Integrate easily with existing University IT systems (timetabling, authentication and other Technology Enhanced Learning (TEL) systems including the institutional VLE).
2. Capture audio, video and screen in University venues.
3. Schedule the automated capture and processing of approximately 1500 live teaching events each per week.
4. University staff and students to make recordings on their own devices including audio, video and screen capture.
5. Add captions to all recordings.
6. Creators to edit their recordings.
7. Manage viewer access to recordings.
8. Access analytics at a system and more granular level.
9. Access to appropriate technical and customer support during defined core business hours.
Newcastle University has in the region of 29,000 students and 6,600 staff, who may use the event capture system. During an academic year the University’s centrally supported event capture system currently records approximately 50,000 events receiving approximately 1,000,000 views. The requirement for the automated capture of live teaching and other events continues to be vital but in addition the demand for the ability for staff and students to easily create high quality video and audio resources themselves has increased and the chosen solution should facilitate this.
This PIN is designed to alert the market to our future intent to tender for this requirement and to give prospective bidders the opportunity to indicate if they have an existing off-the-shelf solution that is scalable to handle as a minimum the volume of student and staff users noted above, and that has been installed and running for at least 2 years in an educational establishment of equivalent size and scale. There may be an opportunity for presentations / visits to be arranged as part of this market research stage. The event capture system may be used across 3 campuses (Newcastle, Malaysia and Singapore) and we expect one solution to be provided to cater for all users. Suppliers that demonstrate they are capable of meeting our requirements may be invited to present virtually or in person at the University in August/September 2021. Test accounts for independent investigation / testing of system functionality may also be requested.
The contract reference is NU/1710.
The deadline for expressing an interest is 20.09.2020 at 14.00 BST. To do so, please email Dave Anderson at Dave.Anderson@ncl.ac.uk
II.1.6) Information about lots:
The contract is divided into lots: no
II.2) Description:
II.2.3) Place of performance
Nuts code:
II.2.4) Description of the procurement
Newcastle University requires a video management system which is capable of meeting these high-level requirements. The ability to/for:
1. Integrate easily with existing University IT systems (timetabling, authentication and other Technology Enhanced Learning (TEL) systems including the institutional VLE).
2. Capture audio, video and screen in University venues.
3. Schedule the automated capture and processing of approximately 1500 live teaching events each per week.
4. University staff and students to make recordings on their own devices including audio, video and screen capture.
5. Add captions to all recordings.
6. Creators to edit their recordings.
7. Manage viewer access to recordings.
8. Access analytics at a system and more granular level.
9. Access to appropriate technical and customer support during defined core business hours.
Newcastle University has in the region of 29,000 students and 6,600 staff, who may use the event capture system. During an academic year the University’s centrally supported event capture system currently records approximately 50,000 events receiving approximately 1,000,000 views. The requirement for the automated capture of live teaching and other events continues to be vital but in addition the demand for the ability for staff and students to easily create high quality video and audio resources themselves has increased and the chosen solution should facilitate this.
This PIN is designed to alert the market to our future intent to tender for this requirement and to give prospective bidders the opportunity to indicate if they have an existing off-the-shelf solution that is scalable to handle as a minimum the volume of student and staff users noted above, and that has been installed and running for at least 2 years in an educational establishment of equivalent size and scale. There may be an opportunity for presentations / visits to be arranged as part of this market research stage. The event capture system may be used across 3 campuses (Newcastle, Malaysia and Singapore) and we expect one solution to be provided to cater for all users. Suppliers that demonstrate they are capable of meeting our requirements may be invited to present virtually or in person at the University in August/September 2021. Test accounts for independent investigation / testing of system functionality may also be requested.
The contract reference is NU/1710.
The deadline for expressing an interest is 20.09.2020 at 14.00 BST. To do so, please email Dave Anderson at Dave.Anderson@ncl.ac.uk
II.2.5) Award criteria

II.3) Estimated date of publication of contract notice:2021-10-18
Section IV: Procedure
IV.1) Description
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information

Section VI: Complementary information
VI.2) Information about electronic workflows
VI.5) Date of dispatch of this notice:2021-08-20