United Kingdom-DURHAM: NEPO417 Janitorial and Facilities Supplies Framework Solution

Type of document: Contract Notice
Country: United Kingdom
Publication Ref: (2021/S 000-024480/EN)
Nature of contract: Supply contract
Procedure: Open procedure
Type of bid required: Global bid

Contract notice
Supplies

Section I: Contracting authority
I.1) Name and addresses
Official name: Durham County Council on behalf of Association of North East Council Limited
Postal address: County Hall
Town: DURHAM
Postal code: DH15UL
Country: United Kingdom
Contact Person: Denise Corrigan
Email: denise.corrigan@durham.gov.uk
Internet address(es):
Main address: www.durham.gov.uk

The contract is awarded by central purchasing body
I.3) Communication
Access to the procurement documents is restricted.Further information can be obtained at:www.nepo.org
Additional information can be obtained from:
the above mentioned address
Tenders or requests to participate must be submitted:
electronically via:www.nepo.org
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: NEPO417 Janitorial and Facilities Supplies Framework Solution

Reference number: NEPO417
II.1.2) Main CPV code: 39830000
II.1.3) Type of contract: Supplies
II.1.4) Short Description: The Association of North East Councils Trading as the North East Procurement Organisation (NEPO) is seeking to establish a Framework Agreement for the renewal of the NEPO417 Janitorial and Facilities Supplies Framework Solution.
The opportunity can be accessed via the NEPO eTender system. Suppliers wishing to be considered for this Framework must register their expression of interest and submit a tender through the NEPO eTender system at
Tenders must be submitted using the link above. Tenders submitted via post or email methods will not be accepted. If you require time-critical assistance on submitting your Tender please contact the System Support Team on 0330 0050352. For non time-critical issues, such as passwords, general account queries and location of information etc. please contact Proactis Supplier Helpdesk Ticketing System () and select ProContract V3 support. You will then need to log in or submit a ticket to register your issue. Alternatively, you can email ProContract Suppliers@proactis.com this will automatically log a support ticket on the Proactis Supplier Support Helpdesk.
NEPO does not give any guarantee and/or warrant to the actual value of orders (if any) which will be placed with the successful Contractor(s) by any Contracting Authority using the Framework Agreement pursuant to this process and accepts no liability thereof.
II.1.5) Estimated total value:
Value excluding VAT: 150000000.00 Currency: GBP
II.1.6) Information about lots:
The contract is divided into lots: no
II.2) Description
II.2.2) Additional CPV code(s)
39830000

II.2.3) Place of performance
Nuts code:
Main site or place of performance:
Supply and Delivery of a range of Janitorial and Facilities Supplies on a direct delivery basis to participating Contracting Authority Establishments as well NEPO Associate Members (North East Region).
There is also provision for NEPO National Associate Members to utilise this Solution by conducting their own mini-competition via this Framework Agreement.

II.2.4) Description of the procurement:
The Supply and Delivery of a range of Janitorial and Facilities Supplies products which fully meets the requirements of Contracting Authorities and NEPO Associate Members (North East Region) in the preparation, cleaning and treatment of a diverse range of flooring and surfaces.
The scope of the requirements for the NEPO417 Janitorial and Facilities Supplies covers the following Sections:
• Section 1 – Cleaning Chemicals (Domestic & Industrial)
• Section 2 – Janitorial Supplies
• Section 3 – Washroom Supplies
• Section 4 – Environmentally Friendly Alternatives
It is NEPO’s intention to appoint a maximum of 5 Contractor(s) to the Framework Agreement. All Contractor(s) appointed to the Framework will need to provide national coverage. NEPO Member Authorities and NEPO Associate Members in the North East Region will use 1st Ranked Contractor throughout the entire Framework Period
NEPO National Associate Members who want to utilise this Framework Agreement will be required to undertake their own mini-competition for their needs, where all 5 Contractor(s) appointed to the Framework will be invited to submit a bid in line with their Framework rates.
II.2.5) Award criteria

II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 72
This contract is subject to renewalyes Description of renewals:This Framework Agreement will be a direct replacement for the current NEPO417 Janitorial and Facilities Supplies Framework Solution, it is anticipated that the preceding Framework Agreement will be subject to future renewals

II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no

Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity,including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:Selection as stated in the procurement documents
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents

Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure:
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement:5IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:2015/S 157-288120
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 2021-11-04 Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted:EN
IV.2.6) Minimum time frame during which the tender must maintain the tender
Duration in months:4(from the date stated for receipt of tender)
IV.2.7) Conditions for opening tenders
Date: 2021-11-04 Local time: 13:00 Place:Legal Representatives from Durham County Council will be responsible for opening tender responses

Section VI: Complementary information
VI.1) Information about recurrence:
This is a recurrent procurement: yes
Estimated timing for further notices to be published:12 months prior to the published expiry date
VI.2) Information about electronic workflows
VI.3) Additional information:
NEPO is a Central Purchasing Body as defined in the Public Contract Regulations 2015 (PCR15). The agreement will be available for use by all NEPO Members. A list of Member Organisations is available in the About section of the NEPO website at www.nepo.org.
This Framework Agreement will be available to all current and future NEPO Member Authorities and NEPO Associate Members in the North East Region to call off directly
It will also be open to NEPO National Associate Members by way of a mini-competition process. NEPO Associate Members are listed in the Associate Member section of the NEPO website at: www.nepo.org/associate-membership/list
NEPO intends to make the Framework Agreement available for use by all Contracting Authorities throughout all administrative regions of the UK (as defined by the Public Contracts Regulations 2015) including but not limited to Government Departments and their Agencies, Non-Departmental Public Bodies, Central Government, NHS Bodies, Local Authorities, Emergency Services, Coastguard Emergency Services, Educational Establishments, Registered Social Landlords and Registered Charities who have a need to purchase the above services
Please see the following websites for further details:

A complete list of permissible users is shown on the NEPO Website below:

Organisations wishing to access the NEPO Agreement will be required to register as a NEPO Associate Member in the first instance. Further information can be found at www.nepo.org
VI.4) Procedures for review
VI.4.1) Review body
Official name: Durham County Council
Postal address: County Hall
Town: Durham
Postal code: DH1 5UL
Country: United Kingdom
E-mail: corporate.procurement@durham.gov.uk
VI.5) Date of dispatch of this notice:2021-10-01