United Kingdom-Armagh: CAT-19-006 Fresh Bread and Rolls

Type of document: Contract Notice
Country: United Kingdom
Publication Ref: (2021/S 000-024499/EN)
Nature of contract: Supply contract
Procedure: Award of a contract without prior publication
Type of bid required: Not applicable

Voluntary ex ante transparency notice
Supplies

Section I: Contracting authority
I.1) Name and addresses
Official name: Education Authority
Postal address: 3 Charlemont Place, The Mall
Town: Armagh
Postal code: BT61 9AX
Country: United Kingdom
Email: catering.procure@eani.org.uk
Internet address(es):
Main address:
Address of the buyer profile:

I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: CAT-19-006 Fresh Bread and Rolls
II.1.2) Main CPV code: 15811100
II.1.3) Type of contract Supplies
II.1.4) Short Description:
The award of a contract by Education Authority Northern Ireland (EANI) without prior publication of a call for competition in the Official Journal of the European Union, in respect of the continued provision of the supply and delivery of Fresh Bread and Rolls as further described in OJEU Contract Notice.
II.1.6) Information about lots
The contract is divided into lots: yes
II.1.7) Total value of the procurement(excluding VAT)
Value:2043000.00
Currency:GBP
II.2) Description
II.2.1) Title: Antrim and Newtownabbey Borough Council Area
Lot No:1
II.2.2)Additional CPV code(s)
Main CPV code: 15811100

II.2.3) Place of performance
Nuts code:
II.2.4) Description of the procurement
The supply and delivery of fresh bread and rolls to EA catering units/kitchens or other educational establishments within Northern Ireland.

II.2.5) Award criteria
II.2.11) Information about options
Options:yes
Description of options:
An extension to 30 April 2022, with the further option for EANI, in its absolute discretion, to extend for one further period of up to six months until 31 October 2022 at the latest.

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14) Additional information:
The value of the framework is not being increased.

II.2.1) Title: Ards and North Down Borough Council Area
Lot No:2
II.2.2)Additional CPV code(s)
Main CPV code: 15811100

II.2.3) Place of performance
Nuts code:
II.2.4) Description of the procurement
The supply and delivery of fresh bread and rolls to EA catering units/kitchens or other educational establishments within Northern Ireland.

II.2.5) Award criteria
II.2.11) Information about options
Options:yes
Description of options:
An extension to 30 April 2022, with the further option for EANI, in its absolute discretion, to extend for one further period of up to six months until 31 October 2022 at the latest.

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14) Additional information:
The value of the framework is not being increased.

II.2.1) Title: Armagh City, Banbridge and Craigavon Borough Council Area
Lot No:3
II.2.2)Additional CPV code(s)
Main CPV code: 15811100

II.2.3) Place of performance
Nuts code:
II.2.4) Description of the procurement
The supply and delivery of fresh bread and rolls to EA catering units/kitchens or other educational establishments within Northern Ireland.

II.2.5) Award criteria
II.2.11) Information about options
Options:yes
Description of options:
An extension to 30 April 2022, with the further option for EANI, in its absolute discretion, to extend for one further period of up to six months until 31 October 2022 at the latest.

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14) Additional information:
The value of the framework is not being increased.

II.2.1) Title: Belfast City Council Area
Lot No:4
II.2.2)Additional CPV code(s)
Main CPV code: 15811100

II.2.3) Place of performance
Nuts code:
II.2.4) Description of the procurement
The supply and delivery of fresh bread and rolls to EA catering units/kitchens or other educational establishments within Northern Ireland.

II.2.5) Award criteria
II.2.11) Information about options
Options:yes
Description of options:
An extension to 30 April 2022, with the further option for EANI, in its absolute discretion, to extend for one further period of up to six months until 31 October 2022 at the latest.

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14) Additional information:
The value of the framework is not being increased.

II.2.1) Title: Causeway Coast and Glens Borough Council Area
Lot No:5
II.2.2)Additional CPV code(s)
Main CPV code: 15811100

II.2.3) Place of performance
Nuts code:
II.2.4) Description of the procurement
The supply and delivery of fresh bread and rolls to EA catering units/kitchens or other educational establishments within Northern Ireland.

II.2.5) Award criteria
II.2.11) Information about options
Options:yes
Description of options:
An extension to 30 April 2022, with the further option for EANI, in its absolute discretion, to extend for one further period of up to six months until 31 October 2022 at the latest.

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14) Additional information:
The value of the framework is not being increased.

II.2.1) Title: Derry City and Strabane District Council Area
Lot No:6
II.2.2)Additional CPV code(s)
Main CPV code: 15811100

II.2.3) Place of performance
Nuts code:
II.2.4) Description of the procurement
The supply and delivery of fresh bread and rolls to EA catering units/kitchens or other educational establishments within Northern Ireland.

II.2.5) Award criteria
II.2.11) Information about options
Options:yes
Description of options:
An extension to 30 April 2022, with the further option for EANI, in its absolute discretion, to extend for one further period of up to six months until 31 October 2022 at the latest.

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14) Additional information:
The value of the framework is not being increased.

II.2.1) Title: Fermanagh and Omagh District Council Area
Lot No:7
II.2.2)Additional CPV code(s)
Main CPV code: 15811100

II.2.3) Place of performance
Nuts code:
II.2.4) Description of the procurement
The supply and delivery of fresh bread and rolls to EA catering units/kitchens or other educational establishments within Northern Ireland.

II.2.5) Award criteria
II.2.11) Information about options
Options:yes
Description of options:
An extension to 30 April 2022, with the further option for EANI, in its absolute discretion, to extend for one further period of up to six months until 31 October 2022 at the latest.

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14) Additional information:
The value of the framework is not being increased.

II.2.1) Title: Lisburn and Castlereagh City Council Area
Lot No:8
II.2.2)Additional CPV code(s)
Main CPV code: 15811100

II.2.3) Place of performance
Nuts code:
II.2.4) Description of the procurement
The supply and delivery of fresh bread and rolls to EA catering units/kitchens or other educational establishments within Northern Ireland.

II.2.5) Award criteria
II.2.11) Information about options
Options:yes
Description of options:
An extension to 30 April 2022, with the further option for EANI, in its absolute discretion, to extend for one further period of up to six months until 31 October 2022 at the latest.

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14) Additional information:
The value of the framework is not being increased.

II.2.1) Title: Mid and East Antrim Borough Council Area
Lot No:9
II.2.2)Additional CPV code(s)
Main CPV code: 15811100

II.2.3) Place of performance
Nuts code:
II.2.4) Description of the procurement
The supply and delivery of fresh bread and rolls to EA catering units/kitchens or other educational establishments within Northern Ireland.

II.2.5) Award criteria
II.2.11) Information about options
Options:yes
Description of options:
An extension to 30 April 2022, with the further option for EANI, in its absolute discretion, to extend for one further period of up to six months until 31 October 2022 at the latest.

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14) Additional information:
The value of the framework is not being increased.

II.2.1) Title: Mid Ulster District Council Area
Lot No:10
II.2.2)Additional CPV code(s)
Main CPV code: 15811100

II.2.3) Place of performance
Nuts code:
II.2.4) Description of the procurement
The supply and delivery of fresh bread and rolls to EA catering units/kitchens or other educational establishments within Northern Ireland.

II.2.5) Award criteria
II.2.11) Information about options
Options:yes
Description of options:
An extension to 30 April 2022, with the further option for EANI, in its absolute discretion, to extend for one further period of up to six months until 31 October 2022 at the latest.

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14) Additional information:
The value of the framework is not being increased.

II.2.1) Title: Newry, Mourne and Down District Council Area
Lot No:11
II.2.2)Additional CPV code(s)
Main CPV code: 15811100

II.2.3) Place of performance
Nuts code:
II.2.4) Description of the procurement
The supply and delivery of fresh bread and rolls to EA catering units/kitchens or other educational establishments within Northern Ireland.

II.2.5) Award criteria
II.2.11) Information about options
Options:yes
Description of options:
An extension to 30 April 2022, with the further option for EANI, in its absolute discretion, to extend for one further period of up to six months until 31 October 2022 at the latest.

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14) Additional information:
The value of the framework is not being increased.

Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the Official Journal of the European Union in the cases listed below
(please complete point 2 of the Annex D)
IV.1.3) Information about framework agreement
The procurement involves the establishment of a framework agreement
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:2020/S 142-350812

Section V: Award of contract/concession
V.2) Award of contract/concession
V.2.1) Date of conclusion of the contract/concession award decision:2020-06-22
V.2.2) Information about tenders
V.2.3) Name and address of the contractor
Official name: Arnotts Fruit Ltd
Postal address: 16-20 Dunbar Street
Town: Belfast
Postal code: BT1 2LH
Country: United Kingdom
Email: esther@arnottsfruit.com
Nuts code:
Internet address:
The contractor is an SME: yes

V.2.4) Information on value of the contract/lot/concession(excluding VAT)
for framework agreements – total maximum value for this lot
for contracts based on framework agreements, if required – value of contract(s) for this lot not included in
previous contract award notices
V.2) Award of contract/concession
V.2.1) Date of conclusion of the contract/concession award decision:2020-06-22
V.2.2) Information about tenders
V.2.3) Name and address of the contractor
Official name: Sunray Home Bakeries Ltd
Postal address: 7f Springhill Road
Town: Newry
Postal code: BT35 6EF
Country: United Kingdom
Email: sunray-bakeries@btconnect.com
Nuts code:
Internet address:
The contractor is an SME: yes

V.2.4) Information on value of the contract/lot/concession(excluding VAT)
for framework agreements – total maximum value for this lot
for contracts based on framework agreements, if required – value of contract(s) for this lot not included in
previous contract award notices

Section VI: Complementary informationVI.4) Procedures for review
VI.4.1) Review body
Official name: The UK does not currently have any such bodies with responsibilities for appeal/mediation proceduresTown:
Town: Armagh
Country: United Kingdom

VI.5) Date of dispatch of this notice:
2021-10-01

Other justification for the award of the contract without prior publication of a call for competition
in the Official Journal of the European Union
The procurement falls outside the scope of application of the directive

3.Explanation
Please explain in a clear and comprehensive manner why the award of the contract without prior publication in the Official Journal of the European Union
is lawful, by stating the relevant facts and, as appropriate, the conclusions of law in accordance with the directive:
The implementation of the Framework coincided with the onset of the Covid Pandemic. Schools did not return to normal in September 2020 and it was necessary for catering to provide a classroom service. Deli bars in schools were suspended for the entire school year and therefore the requirement for these products was not as anticipated.
While the Executive have removed classroom bubbles (12.8.21) the canteen service needs to be managed to prevent overlap of classes and there is uncertainty around the current school year and how the catering service will be delivered.
The circumstances around the provision of a catering service in schools could not have been foreseen and therefore the lack of a requirement for fresh bread and rolls could not have been anticipated.
The Catering Service have been unable to gauge their requirements for fresh bread and rolls from 1 November 2021 as this is all dependent on how the Service continues to be provided in schools. At this stage it is too late to undertake a new tender process and have a Framework in place in time for the 01 November 21. Also, future requirements will depend on the how the pandemic impacts on schools for the 2021/22 school year which at the moment is unknown. Therefore the EA intends to modify the current framework for a further six months with the option to extend for a further six months if required. This will allow Catering Service the opportunity to assess their requirements for the new tender process. The EA further intend to modify the framework to add a small number of similar bread items to the Framework as, on occasion, for e.g. schools wanted to round bread rolls/baps instead of finger rolls/subs so that the products could be used for school meals and not just required for the deli counters. The addition of these products would not change the scope or the value of the framework.
The value of the framework is not being increased.