Theatre Lighting Equipment for East Renfrewshire Culture & Leisure Trust

Type of document: Contract Notice
Country: United Kingdom

Section I: Contracting authority
I.1) Name and addresses
Official name: East Renfrewshire Council
Postal address: Eastwood HQ, Eastwood Park,
Town: Giffnock
Postal code: G46 6UG
Country: United Kingdom
Contact Person: Vanessa Fordyce
Telephone: +44 1415773669
Email: vanessa.fordyce@eastrenfrewshire.gov.uk
Internet address(es):
Main address:
Address of the buyer profile:

The contract is awarded by central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge,at:
Additional information can be obtained from:
the above mentioned address
Tenders or requests to participate must be submit
electronically via:
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Theatre Lighting Equipment for East Renfrewshire Culture & Leisure Trust

Reference number: ERC000063
II.1.2) Main CPV code: 31500000
II.1.3) Type of contract:
SUPPLIES
II.1.4) Short Description:
East Renfrewshire Culture & Leisure Trust is inviting tenders, from suitably qualified companies for the provision of Theatrical Lighting Equipment as detailed in the specification.
This procurement will be conducted via the Public Contracts Scotland – Tender portal (PCS-T). We will apply a one stage Open procedure.
Bidders must self-certify their adherence to the conditions of participation via the SPD (Scotland) in PSC-T, and may be required to submit Means of Proof before contract award. Bidders must refer to the specific requirements listed in Section III in this OJEU Contract Notice when completing the SPD in PCS-T.

II.1.5) Estimated total value:
Value excluding VAT: 130000 Currency: GBP
II.1.6) Information about lots:
The contract is divided into lots: no
II.2) Description
II.2.2) Additional CPV code(s)
31527260, 31600000, 31680000, 31681000, 31681410

II.2.3) Place of performance
Nuts code:
II.2.4) Description of the procurement:

Theatrical Lighting Equipment as detailed in the specification.

II.2.5) Award criteria
Criteria below
Quality criterion -Name: Aftersales & Training/Weighting:10Quality criterion -Name: Software Upgrades/Weighting:15Quality criterion -Name: Warranties/Weighting:15Quality criterion -Name: Delivery/Weighting:40Quality criterion -Name: Sustainability/Weighting:15Quality criterion -Name: Fair work Practices/Weighting:5
Price – Weighting:70
II.2.6) Estimated value:
Value excluding VAT: 130000 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 3
This contract is subject to renewal: no
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: No
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.14) Additional information:
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.
Please note the evaluation award criteria is split 70% commercial / 30% technical

Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity,including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
All electrical equipment supplied must be ROHS compliant or equivalent
Equipment should conform to European and UK (CE & BS) safety standards or equivalent relevant to this type of electrical equipment

III.1.2) Economic and financial standing
List and brief description of selection criteria:
The Council reserves the right at its own discretion to seek information from the applicant in accordance with Regulation 61(7) or Regulation 61(8) of the Public Contracts (Scotland) Regulations 2015 to determine the Applicant’s economic and financial standing. East Renfrewshire Council requires to ensure that the economic operator has the necessary economic and financial capacity to perform and complete the contract. In the current difficult economic environment, the Council seeks to ensure that the contractor who undertakes the works has suitable financial strength and capacity to complete these goods, works or services.
Where an economic operator wishes to be considered for selection under this contract but cannot meet the turnover and/or Credit Safe score of 30 that economic operator must provide financial information which will satisfy the Council that they have an equivalent level of economic and financial standing; and must provide related guarantees or formal assurances to support their right to participate and be considered for any contract award (Regulation 61(8)). Please note that any financial information disclosed should evidence the financial strength of the economic operator tendering, therefore additional supporting information will need to be provided where joint or group accounts are provided in support of a bid to explain to the Council the relevance of that information.
Where the economic bidder relies upon or intends to reply upon any Key Subcontractors in performance of the contract, then the Council reserves the right to assess the financial strength and suitability the Key subcontractor as part of the qualification process; Where the economic operator relies upon a parent company to provide financial assurance in support of their bid, the Council will also reserve the right to seek financial information on the strength and suitability of the parent company; and
Where the economic operator relies upon the capacity of other parties in respect of selection and/or performance of the contract, then dependent on the nature of the arrangement the Council may require full disclosure of financial information in support of the bid. For example, where the bidder identifies as a consortium the Council will require that the consortium, as a group, can meet the financial selection requirements contained in the procurement documents. Where a bidder is part of a Consortium, it shall procure the execution and delivery to the Employer of a Consortium Guarantee (in the form provided by the council) executed by each member of the Consortium (acting as Consortium guarantor) in Self Proving Form.
The Council reserves the right to monitor that the economic operator continues to meet the financial selection requirements upon receipt of the invitation to tender or after evaluation has been completed and prior to any award being made. Economic operators must inform the Council of any changes to any submission made by them in respect of their financial and or economic situation. The Council will further reserve the right to remove any economic operator from the tendering process where they are no longer able to fulfil any of the selection requirements as directed within the procurement documents.
Further detail is contained within the procurement documents.
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:
Employers Liability Insurance held. Minimum level of cover 5mGBP
Public Liability Insurance held. Minimum level of cover 5mGBP

III.1.3) Technical and professional ability:
List and brief description of selection criteria:
Selection criteria as stated in the procurement documents.
Bidders who intend to use a supply chain to deliver the requirements detailed in the Contract Notice, must confirm they have (or have access to) the relevant supply chain management and tracking systems to ensure a resilient and sustainable supply chain. Bidders must provide a response at SPD Q4.C.4 and this will include confirmation that they have the systems in place to pay subcontractors through the supply chain promptly and effectively, and provide evidence when requested of:
a) their standard payment terms.
b) ≥95% of all supply chain invoices being paid on time (in accordance with the terms of contract) in the last financial year.
Bidders unable to confirm (b) must provide an improvement plan, signed by their Director, which improves payment performance. It should be noted that where a bidder is unable to confirm or provide a satisfactory improvement plan the Council reserves the right to remove you from the process.
Bidders are required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.
Bidders who intend to subcontract more than 25% to any individual organisation must ensure the SPD (Scotland) – Subcontractors Supplier Response is completed and uploaded at question 2C.1 of the qualification envelope.

Minimum level(s) of standards possibly required:
All electrical equipment supplied must be ROHS compliant or equivalent
Equipment should conform to European and UK (CE & BS) safety standards or equivalent relevant to this type of electrical equipment

Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure:
Open procedureIV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 2022-10-10 Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitEN
IV.2.6) Minimum time frame during which the tender must maintain the tender
Duration in months:6(from the date stated for receipt of tender)
IV.2.7) Conditions for opening tenders
Date: 2022-10-10 Local time: 12:00

Section VI: Complementary information
VI.1) Information about recurrence:
This is a recurrent procurement: no
IV.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information:
(SC Ref:704341)
VI.4) Procedures for review
VI.4.1) Review body
Official name: Paisley Shariff Court and Justice of the Peace
Town: Paisley
Postal code: PA3 2HW
Country: United Kingdom
E-mail: paisley@scotcourts.gov.uk
VI.5) Date of dispatch of this notice:2022-09-16