United Kingdom-London: Tender for Spectra-Certified Data Tapes

Type of document: Contract award
Country: United Kingdom
Publication Ref: (2022/S 000-026659/EN)
Nature of contract: Supply contract
Procedure: Open procedure
Type of bid required: Not applicable

Contract award notice
Supplies

Section I: Contracting authority
I.1) Name and addresses
Official name: British Film Institute
Postal address: 21 Stephen Street
Town: London
Postal code: W1T 1LN
Country: United Kingdom
Contact Person: Henry Vivian-Neal
Email: henry.vivian-neal@bfi.org.uk
Internet address(es):
Main address: www.bfi.org.uk
Address of the buyer profile:

I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Recreation culture and religion

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Tender for Spectra-Certified Data Tapes

Reference number: 2022/293
II.1.2) Main CPV code: 30234700
II.1.3) Type of contract Supplies
II.1.4) Short Description: The British Film Institute seeks tenders for the supply of Spectra-certified data tapes.The BFI and its strategic partners are responsible for the preservation and accessibility of a significant share of the UK’s film heritage. The BFI has an ongoing requirement for certified data tape stock and it wishes to establish a four-year framework agreement with a reseller or a number of resellers to fulfil that requirement.Spectra-certified stock is required to fulfil the performance and quality criteria essential to the very stringent requirements of the BFI National Archive digital preservation system.
II.1.6) Information about lots:
The contract is divided into lots: no
II.1.7) Total value of the procurement(excluding VAT)
Value:450000
Currency:GBP
II.2) Description
II.2.2)Additional CPV code(s)
Main CPV code: 30234700
Main CPV code: 30237360

II.2.3) Place of performance
Nuts code:
Main site or place of performance:J P Getty CentreBFI National ArchiveBerkhamsted

II.2.4) Description of the procurement
The British Film Institute seeks tenders for the supply of Spectra-certified data tapes.The BFI and its strategic partners are responsible for the preservation and accessibility of a significant share of the UK’s film heritage. The film collections encompass the entire history of film production and include examples of an extremely wide range of formats and systems, which are being copied onto modern digital media as part of our mass migration strategy. The BFI also currently has a responsibility to record and archive sixteen channels of UK television output. The BFI, therefore, has an ongoing requirement for certified data tape stock and it wishes to establish a four-year framework agreement with a reseller or a number of resellers to fulfil that requirement.The BFI’s Digital Preservation Infrastructure has a dual data library system, which incorporates separate, automated LTO (Linear Tape Open) and IBM TS (Tape Storage) data tape robots. Therefore, both LTO and IBM sets of stock are required to provide secure and resilient long-term data preservation.Spectra-certified stock is required to fulfil the performance and quality criteria essential to the very stringent requirements of the BFI National Archive digital preservation system.Current BFI’s requirements are:• LTO-8 (aiming to move to LTO-9 within the next year); and• IBM 3592 JE.The framework agreement is envisaged to be with a number of suppliers and the duration is four years. The estimated value for the duration of the agreement is up to £450,000.Full details are set out in the ITT.Closing date for receipt of tenders: 12:00 noon on 12 July 2022

II.2.5)Award criteria

II.2.11) Information about options
Options no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14) Additional information:

Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:2022/S 000-015793
Section V: Award of contract
Title: Spectra Certified Data Tapes

A contract/lot is awarded yes
V.2) Award of contract
V.2.1) Date of conclusion of the contract:2022-09-12
V.2.2) Information about tenders
Number of tenders received:4
Number of tenders received from SMEs:2
Number of tenders received from other EU Member States:0
Number of tenders received from non-EU Member States:4
Number of tenders received by electronic means:4
The contract has been awarded to a group of economic operators: no
V.2.3) Name and address of the contractor
Official name: Ovation Data Limited
Postal address: 2nd Floor, 4 Lowndes Court, Carnaby St
Town: London
Postal code: W1F 7HE
Country: United Kingdom
Nuts code:
Internet address: www.ovationdata.com
The contractor is an SME yes

V.2.4) Information on value of the contract/lot(excluding VAT)
Initial estimated total value of the contract/lot: 450000
Total value of the contract/lot:450000
Currency:GBP

Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Official name: BFI
Postal address: 21 Stephen Street
Town: London
Postal code: W1T 1LN
Country: United Kingdom
Internet address:

VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:

VI.5) Date of dispatch of this notice:
2022-09-23