Pipeline Framework: Finance, Payroll & Purchasing System

A pipeline has been launched for Finance, Payroll & Purchasing System.The contract start Date is 1 April 2023. Approach to market date is 24 October 2022.B&FC employs around 1,000 staff.and runs separate on-premises HR (Zellis) and Financial (Advanced Business Solutions) systems the ideal solution would be a single modular system for all these functions.18 Finance/Payroll/Procurement power users, 9 HCM Power Users and, 1200 users of the employee self-serve portal/app.Non-Functional RequirementsIdeally in use at several peer, reference organisationsCloud/Hybrid cloud deploymentCross-Functional RequirementsOut of the Box workflows for common processes such as new suppliers, payment requests, manual sales/credit notes, journal and user access requests, new employee requests.Low/No Code workflow development capabilityCase management and case work-loadingTight modular integration between Finance, Payroll and HR.Fully functional and easy to use Employee Self Service portal for desktop and mobile.Flexible Reporting and dashboards and/or a data warehouse to act as a PowerBI data-source provided.Automated insights to highlight anomalies/trends and key areas for improvement.Integration into a digital signature platform such as Adobe Sign.Online knowledge base or integrated help and advice.Delegation authority based on rules and absence.Finance Functional SummaryOCR data collation from source documentsAuto invoice/receipt matchingDebt Management function inc. debt dashboard, letter/email templates, credit limit prompts, contact notes and diary remindersCashflow forecasting and key metric calculationBank account data integrationIntegrated Tax reporting inc. partial exemption.MTD compliant outputsFinancial Planning – Budget and forecastingContract/Supplier Management and reportingSeamless P2P/eProcurementPayroll/HR Functional SummaryThe functions below are indicative of the scope of the solution B&FC seeks to acquire.Talent Acquisition (Recruitment, Selection, On-Boarding)Talent ManagementPerformance ManagementAttendance ManagementOrganisation Management with succession planning and easy to maintain hierarchy, with post-to-post transfer, (employees must be able to hold more than one post concurrently.)Learning Management SystemTechnical Functional SummaryAll systems must support Azure AD-based SSO for authentication and user provisioning/de-provisioningHR system must be able to act as the authority for employee user account provisioning/de-provisioning into an IAM system, such as Microsoft Identity ManagerFinance system must be able to integrate with our on-prem student information system (Tribal EBS)Browser-based interface for all users is desirableNext StepsIf your organisation would like to express an interest please email procurement@blackpool.ac.uk with full contact details. Interested parties can also register on B&FC’s Intend Portal in preparation for the live procurement. tendhost.co.uk/blackpoolandthefylde/aspx/Home .This is a potential opportunity from the government, and the pipeline gives advance notice of an opportunity that might be offered by the public sector in the future – allowing potential suppliers to plan accordingly. When a public sector organisation publishes a pipeline notice, it does not necessarily mean that an opportunity will be offered in the future.For more information contact: Blackpool and the Fylde College, Ashfield Road, BLACKPOOL FY20HB. Email: procurement@blackpool.ac.uk Website: www.blackpool.ac.uk (Paul Lindley)