United Kingdom-Salford: Sustainable Fleet Solutions

Type of document: Contract award
Country: United Kingdom
Publication Ref: (2022/S 000-030423/EN)
Nature of contract: Supply contract
Procedure: Open procedure
Type of bid required: Not applicable

Contract award notice
Supplies

Section I: Contracting authority
I.1) Name and addresses
Official name: North Western Universities Purchasing Consortium
National registration number: 04045190
Postal address: Room 404, 4th Floor, Crescent House, University of Salford
Town: Salford
Postal code: M5 4WT
Country: United Kingdom
Contact Person: Dominique Deveroux
Telephone: +44 2348013
Email: dominique.deveroux@nwupc.ac.uk
Internet address(es):
Main address:
Address of the buyer profile:

The contract is awarded by central purchasing body
I.4) Type of the contracting authority
Other type: Sub-central contracting authority
I.5) Main activity
Education

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Sustainable Fleet Solutions

Reference number: VEH 3137 NW
II.1.2) Main CPV code: 34110000
II.1.3) Type of contract Supplies
II.1.4) Short Description: The Sustainable Fleet Solutions VEH 3137 NW Framework is looking to provide services for APUC, CPC, HEPCW, LUPC, NEUPC, NWUPC and SUPC members to facilitate vehicle hire (of manual and automatic, petrol and diesel fueled, and or electric powered) over a broad option of vehicles up to a maximum hire length of two years (Lot 1). The use of Virtual Fleet Car Club Services on an ad hoc basis, the leasing of Onboard Car Club Technology along with required support to utilise Member fleet as Car Club vehicles and finally the leasing of dedicated Car Club Pool Vehicles (Lot 2). Leasing services with an emphasis on the transition to ultra-low emission vehicles (ULEV) (Lot 3) and ULEV Salary Sacrifice Schemes (Lot 4).
II.1.6) Information about lots:
The contract is divided into lots: yes
II.1.7) Total value of the procurement(excluding VAT)
Value:25000000.00
Currency:GBP
II.2) Description
II.2.1) Title: Lot 1 Vehicle Hire
Lot No:1
II.2.2)Additional CPV code(s)
Main CPV code: 34120000
Main CPV code: 34136000
Main CPV code: 34136100
Main CPV code: 34136200
Main CPV code: 79000000

II.2.3) Place of performance
Nuts code:
II.2.4) Description of the procurement
Covers the hire of vehicles including both automatic and manual vehicles, both petrol and diesel vehicles along with ultra-low emission or low emission options. The vehicles will consist primarily of cars, including 4x4s off road vehicles, light commercial vehicles with a weight up to 3.5 tonnes (LCV) of varying size, self-drive minibuses.

II.2.5)Award criteria

II.2.11) Information about options
Options no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:
The framework may be used for ERDF funded projects

II.2.1) Title: Lot 2 – Car Club
Lot No:2
II.2.2)Additional CPV code(s)
Main CPV code: 34120000
Main CPV code: 34136000
Main CPV code: 34136100
Main CPV code: 34136200
Main CPV code: 79000000

II.2.3) Place of performance
Nuts code:
II.2.4) Description of the procurement
Car Club Services including the use of the Supplier’s established virtual fleet to allow both pre-booking and ad-hoc short-term rental of vehicles once a Car Club membership has been created; the provision of onboard car club technology in Member owned fleet vehicles to facilitate Car Club style provision; and the provision of dedicated Car Club pool vehicles for Member use

II.2.5)Award criteria

II.2.11) Information about options
Options no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:
The framework may be used for ERDF funded projects

II.2.14) Additional information: The award process for Lot 2 Car Club has not been concluded and, as such, will be covered in a separate contract award notice in line with the conclusion of the contract.

II.2.1) Title: Lot 3 – Leasing
Lot No:3
II.2.2)Additional CPV code(s)
Main CPV code: 34120000
Main CPV code: 34136000
Main CPV code: 34136100
Main CPV code: 34136200
Main CPV code: 79000000

II.2.3) Place of performance
Nuts code:
II.2.4) Description of the procurement
Covers the leasing of vehicles. Participating Consortia Members will have a requirement for both automatic and manual transmission, and both petrol and diesel vehicles alongside the option for ultra-low emission or low emission vehicles. Vehicles will consist primarily of cars, including 4x4s off road vehicles, light commercial vehicles with a weight up to 3.5 tonnes (LCV) of varying size and self-drive minibuses.

II.2.5)Award criteria

II.2.11) Information about options
Options no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:
The framework may be used for ERDF funded projects

II.2.1) Title: Lot 4 – Salary Sacrifice for Ultra-Low Emission Vehicles
Lot No:4
II.2.2)Additional CPV code(s)
Main CPV code: 34120000
Main CPV code: 34136000
Main CPV code: 34136100
Main CPV code: 34136200
Main CPV code: 79000000

II.2.3) Place of performance
Nuts code:
II.2.4) Description of the procurement
Provision of an Ultra Low Emission Vehicle Salary Sacrifice Scheme enabling the employees of participating organisations to obtain a new fully maintained and insured ultra low emission vehicle in exchange for a monthly deduction from their gross salary.

II.2.5)Award criteria

II.2.11) Information about options
Options no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:
The framework may be used for ERDF funded projects

II.2.14) Additional information: The award process for Lot 4 Salary Sacrifice has not been concluded and, as such, will be covered in a separate contract award notice in line with the conclusion of the contract.

Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:2022/S 000-017331
Section V: Award of contract
Contract No: 1
Title: Lot 1 Vehicle Hire

A contract/lot is awarded yes
V.2) Award of contract
V.2.1) Date of conclusion of the contract:2022-09-29
V.2.2) Information about tenders
Number of tenders received:7
Number of tenders received from SMEs:3
Number of tenders received from other EU Member States:0
Number of tenders received from non-EU Member States:7
Number of tenders received by electronic means:7
The contract has been awarded to a group of economic operators: yes
V.2.3) Name and address of the contractor
Official name: Arnold Clark Car & Van Rental
Postal address: Arnold Clark Car & Van Rental Head Office Volvo Complex Kerse Road Stirling FK7 7LA
Town: Stirling
Country: United Kingdom
Nuts code:
The contractor is an SME no
Official name: Car Hire (Day of Swansea) Ltd t/a Days Rental
Postal address: Swansea Road Garngoch Swansea SA4 4LL
Town: Swansea
Country: United Kingdom
Nuts code:
The contractor is an SME no
Official name: Limesquare Vehicle Rental
Postal address: PO Box 208 Weybridge Surrey KT13 0TU
Town: Surrey
Country: United Kingdom
Nuts code:
The contractor is an SME yes
Official name: Wessex Fleet Solutions
Postal address: Unit 6, The Guild, King Street, Wilton, Salisbury, SP2 0RS
Town: Salisbury
Country: United Kingdom
Nuts code:
The contractor is an SME yes

V.2.4) Information on value of the contract/lot(excluding VAT)
Total value of the contract/lot:25000000.00
Currency:GBP
Contract No: 3
Title: Lot 3 – Leasing

A contract/lot is awarded yes
V.2) Award of contract
V.2.1) Date of conclusion of the contract:2022-09-29
V.2.2) Information about tenders
Number of tenders received:4
Number of tenders received from SMEs:2
Number of tenders received from other EU Member States:0
Number of tenders received from non-EU Member States:4
Number of tenders received by electronic means:4
The contract has been awarded to a group of economic operators: yes
V.2.3) Name and address of the contractor
Official name: Arnold Clark Car & Van Rental
Town: Stirling
Country: United Kingdom
Nuts code:
The contractor is an SME no
Official name: Car Hire (Day of Swansea) Ltd t/a Days Rental
Town: Swansea
Country: United Kingdom
Nuts code:
The contractor is an SME no
Official name: Limesquare Vehicle Rental
Town: Surrey
Country: United Kingdom
Nuts code:
The contractor is an SME yes
Official name: Wessex Fleet Solutions
Town: Salisbury
Country: United Kingdom
Nuts code:
The contractor is an SME yes

V.2.4) Information on value of the contract/lot(excluding VAT)
Total value of the contract/lot:25000000.00
Currency:GBP

Section VI: Complementary information
VI.3) Additional information:
Please note that this notice relates only to the award of Lots 1 & 3 of this tender exercise. The award process for Lot 2 Car Club and Lot 4 Salary Sacrifice has not been concluded and, as such, will be covered in a separate contract notice in line with the conclusion of the contract.
Please note that the contract conclusion is still to be finalised with additional supplier(s) on Lot 1. Once the contract(s) are concluded, a further contract award notice will be published.
The members of the Participating Consortia who intend to utilise this framework agreement are as follows:
NWUPC
APUC !/members
HEPCW
LUPC
NEUPC
SUPC
CPC
At some point during the life of the Framework Agreement the current members of the following may wish to utilise the Agreement and should have access at any point with the permission of NWUPC. This Agreement is not intended to replace any current Agreements that either participating or non-participating Institutions may already have in place. A list of the current members is available as follows:
Central Government Departments, Local Government and Public Corporations that can be accessed at the Public Sector Classification Guide

Local Authorities

NDPBs

National Parks Authorities

Police Forces in the United Kingdom

Fire and Rescue Services in the United Kingdom

NHS Bodies England

Hospices in the UK

Registered Social Landlords (Housing Associations)
Third Sector and Charities in the United Kingdom

Citizens Advice in the United Kingdom

www.cas.org.uk
Scottish Police

NI Public Bodies
Northern Ireland Government Departments

Northern Ireland Public Sector Bodies and Local Authorities

Schools and Universities in Northern Ireland

Health and Social care in Northern Ireland

Northern Ireland Housing Associations

Police Service of Northern Ireland

VI.4) Procedures for review
VI.4.1) Review body
Official name: NWUPC Ltd
Town: Salford
Country: United Kingdom

VI.4.2) Body responsible for mediation procedures
Official name: NWUPC Ltd
Town: Salford
Country: United Kingdom

VI.5) Date of dispatch of this notice:
2022-10-27