United Kingdom-BELFAST: ID 4338839 DoJ PONI – Development of External Website and Recurring Annual Support and Hosting Arrangements

Type of document: Contract award
Country: United Kingdom
Publication Ref: (2023/S 000-005374/EN)
Nature of contract: Supply contract
Procedure: Open procedure
Type of bid required: Not applicable

Contract award notice
Supplies

Section I: Contracting authority
I.1) Name and addresses
Official name: Department of Justice – Police Ombudsman for Northern Ireland
Postal address: Information withheld for security reasons
Town: BELFAST
Country: United Kingdom
Contact Person: SSDAdmin.CPDfinance-ni.gov.uk
Email: SSDAdmin.CPD@finance-ni.gov.uk
Internet address(es):
Main address:
Address of the buyer profile:

The contract is awarded by central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: ID 4338839 DoJ PONI – Development of External Website and Recurring Annual Support and Hosting Arrangements
II.1.2) Main CPV code: 48000000
II.1.3) Type of contract Supplies
II.1.4) Short Description: The Police Ombudsman for Northern Ireland’s website is a vital means by which it makes information available to the public, police and a range of stakeholders. This information includes investigative reports, case summaries, press releases, publications, videos, statistics, an online complaints form and other information. The overall aim of this contract is in support of the Police Ombudsman for Northern Ireland’s commitment to raising public, police and stakeholder awareness and confidence in its work through the provision of timely, accurate and easily accessible information, and the ability to make a complaint online. The Police Ombudsman’s Office (the Office) is committed to openness and transparency, subject to the legal parameters within which it operates. The Office is seeking to appoint a contractor to design, develop, support, maintain and host a dedicated website, as well as administration facilities to allow Police Ombudsman staff to maintain and update the site. The site CMS must, in addition, provide a means by which the site may be optimised for search engines, and must provide for the bulk distribution of emails to editable contacts lists (e.g. press releases to media contacts). Please refer to the separate document “ID 4338839 Specification Schedule” for further information.
II.1.6) Information about lots:
The contract is divided into lots: no
II.1.7) Total value of the procurement(excluding VAT)
Value:299142.50
Currency:GBP
II.2) Description
II.2.2)Additional CPV code(s)
Main CPV code: 48220000
Main CPV code: 48221000
Main CPV code: 48224000
Main CPV code: 72000000
Main CPV code: 72212200
Main CPV code: 72212210
Main CPV code: 72212220
Main CPV code: 72212224
Main CPV code: 72400000
Main CPV code: 72410000
Main CPV code: 72413000
Main CPV code: 72415000
Main CPV code: 72421000
Main CPV code: 72422000

II.2.3) Place of performance
Nuts code:
II.2.4) Description of the procurement
The Police Ombudsman for Northern Ireland’s website is a vital means by which it makes information available to the public, police and a range of stakeholders. This information includes investigative reports, case summaries, press releases, publications, videos, statistics, an online complaints form and other information. The overall aim of this contract is in support of the Police Ombudsman for Northern Ireland’s commitment to raising public, police and stakeholder awareness and confidence in its work through the provision of timely, accurate and easily accessible information, and the ability to make a complaint online. The Police Ombudsman’s Office (the Office) is committed to openness and transparency, subject to the legal parameters within which it operates. The Office is seeking to appoint a contractor to design, develop, support, maintain and host a dedicated website, as well as administration facilities to allow Police Ombudsman staff to maintain and update the site. The site CMS must, in addition, provide a means by which the site may be optimised for search engines, and must provide for the bulk distribution of emails to editable contacts lists (e.g. press releases to media contacts). Please refer to the separate document “ID 4338839 Specification Schedule” for further information.

II.2.5)Award criteria

II.2.11) Information about options
Options yes
Description of options: After the initial contract period, there are 2 options to extend for 2 years each, followed by an addtional 1 year. Total contract period 3+2+2+1.

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no

Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:2022/S 000-033407
Section V: Award of contract
Contract No: 1
Title: Contract

A contract/lot is awarded yes
V.2) Award of contract
V.2.1) Date of conclusion of the contract:2023-02-22
V.2.2) Information about tenders
Number of tenders received:4
Number of tenders received from SMEs:1
Number of tenders received from other EU Member States:0
Number of tenders received from non-EU Member States:1
Number of tenders received by electronic means:4
The contract has been awarded to a group of economic operators: no
V.2.3) Name and address of the contractor
Official name: Information withheld for security reasons
Town: Belfast
Country: United Kingdom
Email: SSDAdmin.CPD@finance-ni.gov.uk
Nuts code:
Internet address:
The contractor is an SME yes

V.2.4) Information on value of the contract/lot(excluding VAT)
Initial estimated total value of the contract/lot: 330000.00
Total value of the contract/lot:299142.50
Currency:GBP

Section VI: Complementary information
VI.3) Additional information:
The successful Contractor’s performance on the contract will be regularly monitored against the agreed Key Performance Indicators as. detailed in the Commercial Conditions of Contract Schedule for ICT Schedule 5 – Contract and Service Management and Specification. Schedule. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is. paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after. the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in. CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may. be regarded as an act of grave professional misconduct and they may be issued with a Certificate of Unsatisfactory Performance and the.. contract may be terminated. The issue of a Certificate of Unsatisfactory Performance will result in the contractor being excluded from all. procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland. Procurement Policy for a period of twelve months from the date of issue of the certificate.
VI.4) Procedures for review
VI.4.1) Review body
Official name: The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead, any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR2015 as amended.
Town: Belfast
Country: United Kingdom

VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
CPD will comply with the Public Contracts Regulations 2015 (as amended) and has incorporated a standstill period (minimum 10 calendar days) at the point information on the award of contract was communicated to tenderers. That notification provided full information on the award decision and provided time for the unsuccessful tenderers to challenge the award decision before the contract was entered into.

VI.5) Date of dispatch of this notice:
2023-02-23