United Kingdom-Reading: Electric/Alternative Fuel Vehicles,Charging Infrastructure & Telematics

Type of document: Contract Notice
Country: United Kingdom
Publication Ref: (2023/S 000-008320/EN)
Nature of contract: Supply contract
Procedure: Negotiated procedure
Type of bid required: Mixed global and partial bid

Contract notice
Supplies

Section I: Contracting entity
I.1) Name and addresses
Official name: THAMES WATER UTILITIES LIMITED
National registration number: 02366661
Town: Reading
Postal code: RG1 8DB
Country: United Kingdom
Contact Person: Thames Water
Email: procurement.support.centre@thameswater.co.uk
Internet address(es):
Main address:
Address of the buyer profile: www.thameswater.co.uk/procurement

I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge,at:www.thameswater.co.uk/procurement
Additional information can be obtained from:
the above mentioned address
Tenders or requests to participate must be submitted
electronically via:www.thameswater.co.uk/procurement
I.6) Main activity:
Water

Section II: Object
II.1) Scope of the procurement:
II.1.1) Title: Electric/Alternative Fuel Vehicles,Charging Infrastructure & Telematics
Reference number: FA1608
II.1.2) Main CPV code: 34144900
II.1.3) Type of contract: Supplies
II.1.4) Short Description:
To meet our carbon net zero target by 2030 and keep up with market changes, we need to transition our fleet across to zero emission options, such as Electric Vehicles (EV) or Alternative Fuel Vehicles (AFV). To enable this transition of our fleet, we also need to consider the infrastructure required to keep these vehicles moving, and the systems needed to ensure our operations can continue to run smoothly with minimal impact to our customer service and downtime. Thames Water intends to award Framework Agreements for the provision of the vehicles, charging infrastructure and telematics, as well as the services and support required to guide us through our decarbonisation journey. To meet our ambitious carbon net zero target and ensure a successful transition, we want to partner with a provider/s that can support us with this journey and help us achieve our goals.

II.1.5) Estimated total value
Value excluding VAT: 189500000 Currency: GBP
II.1.6) Information about lots
The contract is divided into lots: yes
Tenders may be submitted for maximum number of lots:5
Maximum number of lots that may be awarded to one tenderer:5
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Thames Water reserves the right to award a single or multiple lots to the most suitable provider(s)

II.2) Description
II.2.1) Title: Electric & Alternative Fuel Vehicles

Lot No:1
II.2.2)Additional CPV code(s)
Main CPV code: 34113000
Main CPV code: 34131000
Main CPV code: 34136000
Main CPV code: 34144700
Main CPV code: 34144900

II.2.3) Place of performance
Nuts code: Main site or place of performance:
Whole of Thames Water region

II.2.4) Description of the procurement:
Lot 1 is for the supply of any of the following: site utility vehicles, small vans, medium vans, large vans, and 4x4s. The primary focus will be on Electric Vehicle options, but Alternative Fuel Vehicles will be considered where EV options are limited. Suppliers will be expected to supply/deliver the vehicles with warranty included, and all vehicles will be purchased outright.
The Lot 1 framework agreement will be awarded to multiple suppliers (to ensure full coverage and multiple supply options for each vehicle type), with mini competitions then run each year/order between all the successful suppliers on the framework agreement for the different vehicle requirements.
II.2.5)Award criteria
II.2.6) Estimated value
Value excluding VAT: 158000000 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months:96
This contract is subject to renewal: yes Description of renewals:
Thames Water envisages that the contract will beawarded for an initial term of 3 years with options to extend up to a maximum duration of 8 years

II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates:15
II.2.10) Information about variants
Variants will be accepted:yes
II.2.11) Information about options
Options: yes
Description of options:
Any agreement awarded would be for an initial duration of 3 years, withoptions to extend annually up to a maximum overall term of 8 years

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.1) Title: Home Charging Infrastructure

Lot No:2a
II.2.2)Additional CPV code(s)
Main CPV code: 30163000
Main CPV code: 31158000
Main CPV code: 34144900

II.2.3) Place of performance
Nuts code: Main site or place of performance:
Whole of the Thames Water region

II.2.4) Description of the procurement:
Lot 2 focuses on supporting our requirements for appropriate charging infrastructure and solutions to enable our transition to EV/AFV and keep our new fleet moving to ensure our frontline operations can continue to deliver for our customers. Lot 2 has been split into sublots to allow us to distinguish between the different charging requirements (home, site, public).
Lot 2a is for the supply, installation and maintenance of chargers at selected Thames Water drivers’ homes. Lot 2a will be awarded to a single supplier but we will consider bidders’ ability to provide for multiple sublots and the benefits of this, to prioritise consistency and accountability throughout our infrastructure rollout.
II.2.5)Award criteria
II.2.6) Estimated value
Value excluding VAT: 1500000 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months:96
This contract is subject to renewal: yes Description of renewals:
Thames Water envisages that the contract will be awarded for an initial term of 3 years with options to extend up to a maximum duration of 8 years

II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates:10
II.2.10) Information about variants
Variants will be accepted:yes
II.2.11) Information about options
Options: yes
Description of options:
Any agreement awarded would be for an initial duration of 3 years, with options to extend annually up to a maximum overall term of 8 years.

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.1) Title: Site Charging Infrastructure

Lot No:2b
II.2.2)Additional CPV code(s)
Main CPV code: 30163000
Main CPV code: 31158000
Main CPV code: 34144900

II.2.3) Place of performance
Nuts code: Main site or place of performance:
Whole of Thames Water region

II.2.4) Description of the procurement:
Lot 2 focuses on supporting our requirements for appropriate charging infrastructure and solutions to enable our transition to EV/AFV and keep our new fleet moving to ensure our frontline operations can continue to deliver for our customers. Lot 2 has been split into sublots to allow us to distinguish between the different charging requirements (home, site, public).
Lot 2b is for the supply, installation and maintenance of chargers at selected Thames Water sites. Lot 2b will be awarded to a single supplier but we will consider bidders’ ability to provide for multiple sublots and the benefits of this, to prioritise consistency and accountability throughout our infrastructure rollout.
II.2.5)Award criteria
II.2.6) Estimated value
Value excluding VAT: 10000000 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months:96
This contract is subject to renewal: yes Description of renewals:
Thames Water envisages that the contract will beawarded for an initial term of 3 years with options to extend up to a maximum duration of 8 years

II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates:10
II.2.10) Information about variants
Variants will be accepted:yes
II.2.11) Information about options
Options: yes
Description of options:
Any agreement awarded would be for an initial duration of 3 years, withoptions to extend annually up to a maximum overall term of 8 years

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.1) Title: Public Network Charge Card

Lot No:2c
II.2.2)Additional CPV code(s)
Main CPV code: 30163000
Main CPV code: 31158000
Main CPV code: 34144900

II.2.3) Place of performance
Nuts code: Main site or place of performance:
Whole of Thames Water region

II.2.4) Description of the procurement:
Lot 2 focuses on supporting our requirements for appropriate charging infrastructure and solutions to enable our transition to EV/AFV and keep our new fleet moving to ensure our frontline operations can continue to deliver for our customers. Lot 2 has been split into sublots to allow us to distinguish between the different charging requirements (home, site, public).
Lot 2c is for the supply of charge cards that allow Thames Water drivers to access and use the public charging network, and managing payments for the electricity cost to charge on the public network where applicable.
Lot 2c will be awarded to a single supplier but we will consider bidders’ ability to provide for multiple sublots and the benefits of this, to prioritise consistency and accountability throughout our infrastructure rollout.
II.2.5)Award criteria
II.2.6) Estimated value
Value excluding VAT: 17000000 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months:96
This contract is subject to renewal: yes Description of renewals:
Thames Water envisages that the contract will beawarded for an initial term of 3 years with options to extend up to a maximum duration of 8 years

II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates:10
II.2.10) Information about variants
Variants will be accepted:yes
II.2.11) Information about options
Options: yes
Description of options:
Any agreement awarded would be for an initial duration of 3 years, withoptions to extend annually up to a maximum overall term of 8 years

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.1) Title: Telematics

Lot No:3
II.2.2)Additional CPV code(s)
Main CPV code: 32441300
Main CPV code: 34144900
Main CPV code: 42961000
Main CPV code: 64226000

II.2.3) Place of performance
Nuts code: Main site or place of performance:
Whole of Thames Water region

II.2.4) Description of the procurement:
Lot 3 focuses on supporting our requirement for an appropriate telematics solution to maximise the efficiency and effective management of our fleet to ensure our frontline operations can continue to deliver for our customers. The scope of this lot includes the supply, installation, maintenance and management of a telematics solution to pull together all required data/insights i.e. vehicle utilisation, vehicle charge level/mileage range, when it’s on charge, visibility of available site/public chargers. The supplier will be expected to provide solution interconnectivity between vehicle and charging data, as well as providing support and recommendations to improve the efficiency of our fleet and operations. Lot 3 will be awarded to a single supplier to ensure we have one overall view of our fleet and associated data, and facilitate integration with our operational planning team.
II.2.5)Award criteria
II.2.6) Estimated value
Value excluding VAT: 3000000 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months:96
This contract is subject to renewal: yes Description of renewals:
Thames Water envisages that the contract will beawarded for an initial term of 3 years with options to extend up to a maximum duration of 8 years

II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates:10
II.2.10) Information about variants
Variants will be accepted:yes
II.2.11) Information about options
Options: yes
Description of options:
Any agreement awarded would be for an initial duration of 3 years, withoptions to extend annually up to a maximum overall term of 8 years

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.4) Objective rules and criteria for participation
List and brief description of rules and criteria:As detailed in Section VI.3 and the PQQ

III.1.6) Deposits and guarantees required:
Bonds and/or Parent Company Guarantees of performance and financial standing may be required.

III.1.7) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Specified in Invitation to Tender documents

III.1.8) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Consortia may be required to form a legal entity prior to award

Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure:
Negotiated procedure with prior call for competition
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement:15
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:2023-04-06 Local time:12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted: EN

Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:yes
Estimated timing for further notices to be published:Between 3 and 8 years

VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information:All suppliers who wish to respond to this notice must request a pre-qualification questionnaire (PQQ) by using the link in Section I.3 of this notice, i.e.
All bidders will receive an email from procurement.support.centre@thameswater.co.uk containing their log on details into our Smartsource Portal in order to access the PQQ documents.
If the project requires it you will receive an additional and separate survey to complete for Data Protection.
Note that your client may be Thames Water Utilities Ltd or another company within the Kemble Water group structure.

VI.4) Procedures for review
VI.4.1) Review body
Official name: Thames Water Utilities Limited
Town: Reading
Postal code: RG1 8DB
Country: United Kingdom

VI.4.2) Body responsible for mediation procedures
Official name: Thames Water Utilities Limited
Town: Reading
Postal code: RG1 8DB
Country: United Kingdom

VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:Thames Water Utilities Ltd will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Utilities Contracts Regulations 2016 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland)

VI.4.4) Service from which information about the review procedure may be obtained
Official name: Thames Water Utilities Ltd
Town: Reading
Postal code: RG1 8DB
Country: United Kingdom
VI.5) Date of dispatch of this notice:
2023-03-22