United Kingdom-Flintshire: Single Supplier Framework Agreement for the Supply of Interactive Touch Screens, AV, Sound and Lighting for Flintshire Schools

Type of document: Contract Notice
Country: United Kingdom
Publication Ref: (2023/S 000-008440/EN)
Nature of contract: Supply contract
Procedure: Open procedure
Type of bid required: Global bid

Contract notice
Supplies

Section I: Contracting authority
I.1) Name and addresses
Official name: Flintshire County Council
Postal address: County Hall, Mold
Town: Flintshire
Postal code: CH7 6NA
Country: United Kingdom
Telephone: +44 1824712194
Email: procurement@denbighshire.gov.uk
Internet address(es):
Main address:
Address of the buyer profile:

The contract is awarded by central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge,at:
Additional information can be obtained from:
the above mentioned address
Tenders or requests to participate must be submitted:
electronically via:
Electronic communication requires the use of tools and devices that are not generally available.
Unrestricted and full direct access to these tools and devices is possible,free of charge,at:
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Single Supplier Framework Agreement for the Supply of Interactive Touch Screens, AV, Sound and Lighting for Flintshire Schools
II.1.2) Main CPV code: 32321200
II.1.3) Type of contract: Supplies
II.1.4) Short Description: Flintshire County Council is looking to establish a single supplier Framework Agreement with a supplier who can assist both the Authority’s Traded Service and schools with the most cost-effective deployment of Clevertouch Interactive Touch Screens, Newline or equivalent and all associated peripherals, AV, lighting and sound systems and anticipates that further supporting services associated with the platforms may be procured from the successful bidder throughout the duration of the framework agreement.
II.1.5) Estimated total value:
Value excluding VAT: 250000 Currency: GBP
II.1.6) Information about lots:
The contract is divided into lots: no
II.2) Description
II.2.2) Additional CPV code(s)
32351300, 32321200, 32320000, 32342410, 32351000

II.2.3) Place of performance
Nuts code:
Main site or place of performance:
Flintshire Schools

II.2.4) Description of the procurement:
The Authority is looking to establish a single supplier Framework Agreement with a supplier who can assist both the Authority’s Traded Service and schools with the most cost-effective deployment of Clevertouch Interactive Touch Screens, Newline or equivalent and all associated peripherals, AV, lighting and sound systems and anticipates that further supporting services associated with the platforms may be procured from the successful bidder throughout the duration of the framework agreement.
II.2.5) Award criteria

II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewalyes Description of renewals:6 months prior to framework end

II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no

Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents

III.2.2) Contract performance conditions: Details can be found within the procurement documentation with the PROACTIS Supplier Portal

Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure:
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement

Framework agreement with a single operatorIV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 2023-04-25 Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted:EN, CY
IV.2.6) Minimum time frame during which the tender must maintain the tender
Duration in months:48(from the date stated for receipt of tender)
IV.2.7) Conditions for opening tenders
Date: 2023-04-25 Local time: 13:00 Place:Electronically via PROACTIS

Section VI: Complementary information
VI.1) Information about recurrence:
This is a recurrent procurement: yes
Estimated timing for further notices to be published:6 months prior to framework end
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information:
Instructions
1. Log in to PROACTIS at
2. If you are already registered on the Proactis portal please Login and start at Step 14 of these instructions if not go to STEP 3
3. Click the “Sign Up” button at the bottom of the window
4. Enter your correct Organisation Name, address and Primary Contact Details. You will need to create the Organisation ID and User
Name. If you have a generic email address for your organisation e.g. tenders@xxx.co.uk then please use this as the primary contact email
address.
5. Please make a note of the Organisation ID and User Name, then click “Register”
6. You will receive an email asking you to “Click here to activate your account”. This takes you to Enter Organisation Details.
7. Please enter the information requested, click the “>” on the screen and follow the instructions ensuring that you enter all applicable
details.
8. In the Classification screen please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice.
Please ensure that the selected codes are relevant to your business to ensure that you get notification of opportunities that are of interest.
9. In the Buyers screen please select Denbighshire County Council (you may register with other organisations if you wish)
10. In the Primary Contact Details screen please ensure that all information is complete. (Please see note 4 above)
11. Accept the Terms and Conditions and then click “>”. This takes you to the Welcome window.
12. In the Finish screen please enter a new password and note all your Login details for future reference.
13. Now click “Complete Registration” and you will enter the Supplier Network page.
14. On the centre of the screen click “Opportunities”. This will take you to the list of current opportunities available to you.
15. Click the “>” that relates to this notice, this will take you into the PQQ or Tender Request and click “Register Interest”. Note there may be several opportunities that appear on this screen, please
ensure that you select the correct one.
16. In the “Your Opportunities” screen please note the closing time and date for completion of the relevant project. Please review the
“Items” tab (Tender stage only) and the Documents tab (PQQ
and Tender stages) as there will be information relating to the project held here. The Documents are accessed by clicking the down arrow underneath the General tab. Please ensure that you download
all documents to your PC as you will be required to complete and upload some of them as part of your submission. There are instructions
on how to complete your submission in the Guidance for Bidders document.
17. You can now either create your response”, or “Decline” this opportunity. Under the terms of this contract the successful supplier
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Details on Social Value can be found within the procurement documentation within PROACTIS
(WA Ref:130189)
VI.4) Procedures for review
VI.4.1) Review body
Official name: High Court
Postal address: Royal Courts of Justice, The Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice:2023-03-23