United Kingdom-LONDON: Ancillary Vehicles (Cars & Vans) – Contract Hire & Renta

Type of document: Contract award
Country: United Kingdom
Publication Ref: (2023/S 000-009071/EN)
Nature of contract: Supply contract
Procedure: Negotiated procedure
Type of bid required: Not applicable

Contract award notice
Supplies

Section I: Contracting entity
I.1) Name and addresses
Official name: GOVIA THAMESLINK RAILWAY LIMITED
National registration number: 07934306
Postal address: 24 Monument Street
Town: LONDON
Postal code: EC3R8AJ
Country: United Kingdom
Contact Person: Darren Pallett
Telephone: +44 7815016610
Email: darren.pallett@gtrailway.com
Internet address(es):
Main address:

I.3)Communication
I.6) Main activity:
Railway services

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Ancillary Vehicles (Cars & Vans) – Contract Hire & Renta
II.1.2) Main CPV code: 34144900
II.1.3) Type of contract : Supplies
II.1.4) Short Description:
The Project
GTR are looking to procure a partner(s) to provide the long-term contract hire and short- term rental of Ancillary Vehicles (Van and Cars) use by various departments with GTR across the GTR Network.
At present GTR run a fleet of Diesel vehicles consisting primarily of Large, Medium & Small Panel vans as well as some cars. All these vehicles are currently provided from one incumbent supplier on a Contract Hire lease. A small number of vehicles are also hired on an adhoc short term (1-year Max) rental basis from the same provider.
In line with the current GTR sustainability strategy the aim is reduce the environmental carbon footprint by replacing this fleet with more environmentally friendly fully electric or hybrid vehicles.
The purpose is to run a competitive tender to gain a partner(s) to provide a fleet of Large, Medium & Small vans & cars on a 3 year contract hire with an ongoing framework whereby adhoc short term rentals are supplied to ensure:-
• Alignment to GTR’s vision/values/strategic pillars
• Reducing GTR’s carbon footprint
• Vehicle tracking & telemetry technology to provide information on vehicle location & driver performance.
The final structure of the Tender may be based around a combined package or individual lease & rental package lots.
The combined value of all these lots will be for up to £0.5m per annum and the contract award will be for a duration of up to 3 years. The annual value could vary due to annual budget reviews and depending on external impacts to the railway network.
About GTR:
• 4 individual consumer brands (Gatwick Express, Great Northern, Southern & Thameslink)
running across an extended geography with multiple train and stations.
• 239 managed stations.
• over 500 units in its train fleet.
• GTR has one of the largest estates amongst UK TOCs, with a geographically far reaching network covering over 800 route miles across the South East of England.
• GTR had the largest number of passenger journeys at 19% of all UK journeys
(ORR data 2018-19), a 7% increase on the previous year. Tender Programme (forecasted)
Expression of Interests Returned: 11 May 2022
Tender Issue: by 27 May 2022
Tender Returns: by 17 June 2022
Clarifications / Assessment Complete: by end of July 2022
Contract Notification: by end of August 2022
Contract Award: by end of August 2022
The above tender period is estimated and may be subject to change at GTR’s discretion.
It is anticipated that the tender will be limited six suppliers, though this will be subject to the quantity of suppliers expressing an interest. In the event a pre-qualification questionnaire (PQQ) is required, this will have two (2) clear aspects:
a) A checklist of pass/fail functionality, compliance, and accreditation b) An assessed PQQ section
Mobilization
Expected to complete 1-month mobilization period, prior to commencing delivery of the first vehicles and it is therefore an aspiration that the all new vehicles would be delivered in
October/November 2022. Expression of Interest Response:
The supplier is requested to confirm their ability to meet the above requirements.
All other competency requirements to award a contract will be identified with the tender enquiry document.
The proposed contract will be on GTR (The Go-Ahead Group’s) model terms and conditions for supply of services.
Mandatory terms and service levels will be included within the tender package aligned to the programme.
Suppliers expressing an interest to the EOI is acceptance to contracting on the
GTR model terms
Please send returns to: Darren.pallett@gtrailway.com

II.1.6) Information about lots
The contract is divided into lots: yes
II.2) Description
II.2.1) Title: Lot 1
Lot No:1
II.2.2)Additional CPV code(s)
Main CPV code: 34110000
Supplementary CPV code: PA02
Main CPV code: 34136200
Supplementary CPV code: PA02
Main CPV code: 34144900
II.2.3) Place of performance
Nuts code: Main site or place of performance:
About GTR:
• 4 individual consumer brands (Gatwick Express, Great Northern, Southern & Thameslink)
running across an extended geography with multiple train and stations.
• 239 managed stations.
• over 500 units in its train fleet.
• GTR has one of the largest estates amongst UK TOCs, with a geographically far reaching network covering over 800 route miles across the South East of England.
• GTR had the largest number of passenger journeys at 19% of all UK journeys
(ORR data 2018-19), a 7% increase on the previous year.

II.2.4) Description of the procurement:
The Project
GTR are looking to procure a partner(s) to provide the long-term contract hire and short- term rental of Ancillary Vehicles (Van and Cars) use by various departments with GTR across the GTR Network.
At present GTR run a fleet of Diesel vehicles consisting primarily of Large, Medium & Small Panel vans as well as some cars. All these vehicles are currently provided from one incumbent supplier on a Contract Hire lease. A small number of vehicles are also hired on an adhoc short term (1-year Max) rental basis from the same provider.
In line with the current GTR sustainability strategy the aim is reduce the environmental carbon footprint by replacing this fleet with more environmentally friendly fully electric or hybrid vehicles.
The purpose is to run a competitive tender to gain a partner(s) to provide a fleet of Large,
Medium & Small vans & cars on a 3 year contract hire with an ongoing framework whereby adhoc short term rentals are supplied to ensure:-
• Alignment to GTR’s vision/values/strategic pillars
• Reducing GTR’s carbon footprint
• Vehicle tracking & telemetry technology to provide information on vehicle location & driver performance.
The final structure of the Tender may be based around a combined package or individual lease & rental package lots.
The combined value of all these lots will be for up to £0.5m per annum and the contract award will be for a duration of up to 3 years. The annual value could vary due to annual budget reviews and depending on external impacts to the railway network.
All other competency requirements to award a contract will be identified with the tender enquiry document.
The proposed contract will be on GTR (The Go-Ahead Group’s) model terms and conditions for supply of services.
Mandatory terms and service levels will be included within the tender package aligned to the programme.
Suppliers expressing an interest to the EOI is acceptance to contracting on the
GTR model terms Please send returns to: Darren.pallett@gtrailway.com

II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no

II.2.1) Title: Lot 2
Lot No:2
II.2.2)Additional CPV code(s)
Main CPV code: 34110000
Supplementary CPV code: PA01
Main CPV code: 34136200
Supplementary CPV code: PA01
Main CPV code: 34144900
Supplementary CPV code: PA01
II.2.3) Place of performance
Nuts code: Main site or place of performance:
About GTR:
• 4 individual consumer brands (Gatwick Express, Great Northern, Southern & Thameslink)
running across an extended geography with multiple train and stations.
• 239 managed stations.
• over 500 units in its train fleet.
• GTR has one of the largest estates amongst UK TOCs, with a geographically far reaching network covering over 800 route miles across the South East of England.
• GTR had the largest number of passenger journeys at 19% of all UK journeys
(ORR data 2018-19), a 7% increase on the previous year.

II.2.4) Description of the procurement:
The Project
GTR are looking to procure a partner(s) to provide the long-term contract hire and short- term rental of Ancillary Vehicles (Van and Cars) use by various departments with GTR across the GTR Network.
At present GTR run a fleet of Diesel vehicles consisting primarily of Large, Medium & Small Panel vans as well as some cars. All these vehicles are currently provided from one incumbent supplier on a Contract Hire lease. A small number of vehicles are also hired on an adhoc short term (1-year Max) rental basis from the same provider.
In line with the current GTR sustainability strategy the aim is reduce the environmental carbon footprint by replacing this fleet with more environmentally friendly fully electric or hybrid vehicles.
The purpose is to run a competitive tender to gain a partner(s) to provide a fleet of Large,
Medium & Small vans & cars on a 3 year contract hire with an ongoing framework whereby adhoc short term rentals are supplied to ensure:-
• Alignment to GTR’s vision/values/strategic pillars
• Reducing GTR’s carbon footprint
• Vehicle tracking & telemetry technology to provide information on vehicle location & driver performance.
The final structure of the Tender may be based around a combined package or individual lease & rental package lots.
The combined value of all these lots will be for up to £0.5m per annum and the contract award will be for a duration of up to 3 years. The annual value could vary due to annual budget reviews and depending on external impacts to the railway network.
All other competency requirements to award a contract will be identified with the tender enquiry document.
The proposed contract will be on GTR (The Go-Ahead Group’s) model terms and conditions for supply of services.
Mandatory terms and service levels will be included within the tender package aligned to the programme.
Suppliers expressing an interest to the EOI is acceptance to contracting on the
GTR model terms Please send returns to: Darren.pallett@gtrailway.com

II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no

Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure:
Negotiated procedure with prior call for competition
IV.1.3) Information about a framework agreement or a dynamic purchasing system
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement:no
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:2022/S 000-009613

Section V: Award of contract Lot No: Lot 1
A contract/lot is awarded:no
V.1) Information on non-award
The contract/lot is not awarded
Other reasons(discontinuation of procedure)

Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Official name: Go Ahead Group
Town: Newcastle
Country: United Kingdom

VI.5) Date of dispatch of this notice:2023-03-29