United Kingdom-Loughborough: STA567 – Netsuite Licensing

Type of document: Contract award
Country: United Kingdom
Publication Ref: (2023/S 000-027323/EN)
Nature of contract: Supply contract
Procedure: Award of a contract without prior publication
Type of bid required: Not applicable

Contract award notice
Supplies

Section I: Contracting authority
I.1) Name and addresses
Official name: Sport England
Postal address: SportPark, 3 Oakwood Drive
Town: Loughborough
Postal code: LE11 3QF
Country: United Kingdom
Contact Person: Procurement Team
Email: procurement@sportengland.org
Internet address(es):
Main address: www.sportengland.org

I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: STA567 – Netsuite Licensing

Reference number: STA567
II.1.2) Main CPV code: 48443000
II.1.3) Type of contract Supplies
II.1.4) Short Description: Netsuite licences are required to access the financial system to ensure that the recording of financial transactions, making payments, producing the annual accounts, and reporting to DCMS and Companies House. Netsuite is required to enable the organisations to discharge its responsibilities, to DCMS and other regulatory bodies, to retain auditable records ensuring accounts are completed in accordance with financial reporting standards.
II.1.6) Information about lots:
The contract is divided into lots: no
II.1.7) Total value of the procurement(excluding VAT)
Value:557000
Currency:GBP
II.2) Description
II.2.2)Additional CPV code(s)
Main CPV code: 48412000
Main CPV code: 48440000

II.2.3) Place of performance
Nuts code:
II.2.4) Description of the procurement
Netsuite licences are required to access the financial system to ensure that the recording of financial transactions, making payments, producing the annual accounts, and reporting to DCMS and Companies House. Netsuite is required to enable the organisations to discharge its responsibilities, to DCMS and other regulatory bodies, to retain auditable records ensuring accounts are completed in accordance with financial reporting standards.
Sport England tendered and procured the use of Oracle Netsuite as an integrated finance system through a competitive procedure conducted via GCloud 9 and licence renewals for the first four years were covered by the initial business case.
A 2-year renewal of the existing system allows a sufficient window to complete a tendering exercise followed by an implementation and testing process to ensure the needs of the organisation can be achieved.

II.2.5)Award criteria

II.2.11) Information about options
Options no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no

Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the Official Journal of the European Union in the cases listed below

2.Other justification for the award of the contract without prior publication of a call for competition in the Official
Journal of the European Union
The procurement falls outside the scope of application of the directive

3.Explanation
Please explain in a clear and comprehensive manner why the award of the contract without prior publication in the Official Journal of the European Union
is lawful, by stating the relevant facts and, as appropriate, the conclusions of law in accordance with the directive:
Sport England tendered and procured the use of Oracle Netsuite as an integrated finance system through a competitive procedure conducted via GCloud 9 and licence renewals for the first four years were covered by the initial business case.
Netsuite licences are required to access the financial system to ensure that the recording of financial transactions, making payments, producing the annual accounts, and reporting to DCMS and Companies House. Netsuite, or other finance system, is required to enable the organisations to discharge its responsibilities, to DCMS and other regulatory bodies, to retain auditable records ensuring accounts are completed in accordance with financial reporting standards.
The system is highly technical and there are specific interoperability requirements. Netsuite is an integrated financial system, which hosts 4 different companies for which accounts are prepared. There are complex relationships between these subsidiaries to ensure that not only the finances are recorded accurately but VAT, which is subject to partial exemption, is calculated correctly.
No reasonable alternative or substitute currently exists. Any new implementation would have to be designed and tested to ensure that the integrity of the financial records between the subsidiaries are accurately maintained. A 2-year renewal of the existing system will allow a sufficient window to complete a tendering exercise followed by an implementation and testing process to ensure the needs of the organisation can be achieved. A tender exercise to identify and implement a replacement financial system, which underpins the financial integrity of the organisation will take a minimum of 18 months.
A voluntary ex ante transparency notice was published in advance of the award, and the award was approved under the Department for Culture Media and Sport Spend Control process.

IV.1.3) Information about a framework agreement or a dynamic purchasing system
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:2023/S 000-019278
Section V: Award of contract
Contract No: STA567
Title: Netsuite Licensing

A contract/lot is awarded yes
V.2) Award of contract
V.2.1) Date of conclusion of the contract:2023-07-31
V.2.2) Information about tenders
Number of tenders received:1
The contract has been awarded to a group of economic operators: no
V.2.3) Name and address of the contractor
Official name: Oracle Corporation UK Limited
Town: Reading
Country: United Kingdom
Nuts code:
The contractor is an SME no

V.2.4) Information on value of the contract/lot(excluding VAT)
Total value of the contract/lot:557000
Currency:GBP

Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Official name: Sport England – Complaints Procedure
Postal address: SportPark, 3 Oakwood Drive
Town: Loughborough
Postal code: LE11 3QF
Country: United Kingdom
Internet address:

VI.4.2) Body responsible for mediation procedures
Official name: Public Procurement Review Service
Town: London
Country: United Kingdom
Internet address:

VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Sport England’s Complaint Procedure sets our how we will consider a complaint in relation to a procurement procedure.
The Public Procurement Review Service (PPRS) also provides a route for suppliers to raise concerns about public procurement

VI.5) Date of dispatch of this notice:
2023-09-15