United Kingdom-BELFAST: DfI TRAM – Supply, Delivery and Installation of 4 No Static Hot Boxes

Type of document: Contract award
Country: United Kingdom
Publication Ref: (2024/S 000-001781/EN)
Nature of contract: Supply contract
Procedure: Open procedure
Type of bid required: Not applicable

Contract award notice
Supplies

Section I: Contracting authority
I.1) Name and addresses
Official name: DEPARTMENT FOR INFRASTRUCTURE
Postal address: CLARENCE COURT,10-18 ADELAIDE STREET
Town: BELFAST
Postal code: BT28GB
Country: United Kingdom
Email: pb2@infrastructure-ni.gov.uk
Internet address(es):
Main address:
Address of the buyer profile:

The contract is awarded by central purchasing body
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.5) Main activity
General public services

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: DfI TRAM – Supply, Delivery and Installation of 4 No Static Hot Boxes

Reference number: CfT 4999381
II.1.2) Main CPV code: 44000000
II.1.3) Type of contract Supplies
II.1.4) Short Description: DfI TRAM has a requirement for the supply, delivery and installation of 4 No kerosene heated Static Hot Box
bulk asphalt containers.
II.1.6) Information about lots:
The contract is divided into lots: no
II.1.7) Total value of the procurement(excluding VAT)
Value:167435
Currency:GBP
II.2) Description
II.2.2)Additional CPV code(s)
Main CPV code: 44000000

II.2.3) Place of performance
Nuts code:
II.2.4) Description of the procurement
The department require 4 hot boxes for the storage of bitmac which is a vital road surfacing material. The use of static hot boxes avoid time and resources being wasted by staff driving to and from the quarry each day

II.2.5)Award criteria

II.2.11) Information about options
Options no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no

Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:2023/S 000-028461
Section V: Award of contract
A contract/lot is awarded yes
V.2) Award of contract
V.2.1) Date of conclusion of the contract:2023-12-15
V.2.2) Information about tenders
Number of tenders received:2
Number of tenders received from SMEs:2
The contract has been awarded to a group of economic operators: yes
V.2.3) Name and address of the contractor
Official name: Proteus Equipment Limited
National registration number: 02087313
Town: Bury
Country: United Kingdom
Nuts code:
The contractor is an SME yes
Official name: N.D. Brown Ltd
National registration number: 01471913
Town: Wolverhampton
Country: United Kingdom
Nuts code:
The contractor is an SME yes

V.2.4) Information on value of the contract/lot(excluding VAT)
Initial estimated total value of the contract/lot: 167435
Total value of the contract/lot:167435
Currency:GBP

Section VI: Complementary information
VI.3) Additional information:
The Open procedure was discontinued as no suitable bids were received. As permitted by Reg 32(2)(a) of the Public Contracts Regulations 2015 the Contracting Authority moved to the negotiated procedure without prior publication. All Economic Operators that passed the Selection Stage of the Open procedure were invited to take part in the negotiated procedure which resulted in contracts being awarded to two Contractors in order to fulfil the requirement in full.
The overall Contract award value is split between the 2 Contractors as follows
Proteus Equipment Limited £128,535.00
ND Brown Ltd £38,900.00
Contract Monitoring. The successful contractor’s performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in DfI for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Certificate of Unsatisfactory Performance and the contract may be terminated. The issue of a Certificate of Unsatisfactory Performance will result in the contractor being excluded from all procurement competition being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of twelve months from the date of issue of the certificate.
VI.4) Procedures for review
VI.4.1) Review body
Official name: High Court, Royal Courts of Justice
Town: Belfast
Country: United Kingdom

VI.5) Date of dispatch of this notice:
2024-01-18