United Kingdom-WILTSHIRE: Body Worn Video Devices (BWVD) & Video Management Software (VMS)

Type of document: Contract Notice
Country: United Kingdom
Publication Ref: (2024/S 000-008739/EN)
Nature of contract: Supply contract
Procedure: Award of a contract without prior publication
Type of bid required: Not applicable

Voluntary ex ante transparency notice
Supplies

Section I: Contracting authority
I.1) Name and addresses
Official name: FIRST GREATER WESTERN LIMITED
National registration number: 05113733
Postal address: MILFORD HOUSE 1 MILFORD STREET, SWINDON,
Town: WILTSHIRE
Postal code: SN1 1HL
Country: United Kingdom
Contact Person: Ejaz Kamal
Telephone: +44 2072910505
Email: ejaz.kamal@firstrail.com
Internet address(es):
Main address:

I.6) Main activity
Railway services

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Body Worn Video Devices (BWVD) & Video Management Software (VMS)
II.1.2) Main CPV code: 35120000
II.1.3) Type of contract Supplies
II.1.4) Short Description:
It is our intention to undertake a new contract. The contract is for the provision to provide replacement of vandalised/end of life devices and renewal of VMS system for First TOCs (Train Operating Companies), for a period of two years. Such contract is to continue providing the solution pending review and definition of options for a potentially longer term alternative solution and subsequent procurement process.
II.1.6) Information about lots
The contract is divided into lots: no
II.1.7) Total value of the procurement(excluding VAT)

II.2) Description
II.2.3) Place of performance
Nuts code:
II.2.4) Description of the procurement
GWR intends to award a contract to Motorola Solutions UK Limited pursuant to Regulation 50(1)(c) and (e) of the Utilities Contracts Regulations 2016 for the supply of Motorola VideoManager 12.1 Video Management Software (VSM) (software as a service) for its existing fleet of approximately 2100 Motorola Body Worn Video Devices VB400 Body Camera (BWVD) for a period of 24 months. The contract will also provide the ability to purchase replacements for vandalised/damaged devices

II.2.5) Award criteria
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the Official Journal of the European Union in the cases listed below
(please complete point 2 of the Annex D)
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2) Administrative information

Section V: Award of contract/concession
V.2) Award of contract/concession
V.2.1) Date of conclusion of the contract/concession award decision:2024-03-13
V.2.2) Information about tenders
V.2.4) Information on value of the contract/lot/concession(excluding VAT)
for framework agreements – total maximum value for this lot
for contracts based on framework agreements, if required – value of contract(s) for this lot not included in
previous contract award notices

Section VI: Complementary informationVI.4) Procedures for review
VI.4.1) Review body
Official name: FIRST GREATER WESTERN LIMITED
Postal address: MILFORD HOUSE 1 MILFORD STREET, SWINDON,
Town: WILTSHIRE
Country: United Kingdom

VI.5) Date of dispatch of this notice:
2024-03-19

Other justification for the award of the contract without prior publication of a call for competition
in the Official Journal of the European Union
The procurement falls outside the scope of application of the directive

3.Explanation
Please explain in a clear and comprehensive manner why the award of the contract without prior publication in the Official Journal of the European Union
is lawful, by stating the relevant facts and, as appropriate, the conclusions of law in accordance with the directive:
• the services can only be supplied by a particular economic operator due to the protection of exclusive rights, including intellectual property rights. Regulation 50(1) (e) Utilities Contracts Regulations 2016 (UCR); and
• the supply is a partial replacement of existing BWVDs on an ad hoc basis. A change of supplier would oblige the GWR to acquire supplies having different technical characteristics which would result in incompatibility or disproportionate technical difficulties in operation and maintenance. Regulation 50(1) (e) UCR.
Due to a number of factors not least industry reform, business continuity and system resilience, affordability, and minimization of change impact, this contract award and extension is deemed to be the optimal approach to provide a sustainable solution for the period concerned as it is clear that any change in contracting partner at this juncture would cause significant inconvenience and substantial duplication of costs. Such award and extensions allows for the continuation of services to support business continuity at a lower cost with a minimal relative additional cost of implementation.
The BWVDs are only compatible with Motorola VideoManager 12.1, and therefore no reasonable alternative or substitute solution exists. The software algorithm programme for the VMS is propriety to Motorola group.
A change of supplier at this juncture would result in the supply having different technical characteristics which would result in incompatibility or disproportionate technical difficulties in the operation and maintenance of the fleet of BWVDs. To move the services away from the current service partner would involve significant and costly technical migration and implementation activities. Any technical or software architecture changes would mean that existing investment would be lost, along with commercial benefits due to supporting and or adding more than one system at this juncture.
This contract extension will ensure business continuity as there will be no operational disruption of the services.