United Kingdom-LEEDS: IT Hardware, Software and Consumables Framework

Type of document: Contract Notice
Country: United Kingdom
Publication Ref: (2024/S 000-014935/EN)
Nature of contract: Supply contract
Procedure: Negotiated procedure
Type of bid required: Global bid

Contract notice
Supplies

Section I: Contracting entity
I.1) Name and addresses
Official name: NORTHERN GAS NETWORKS LIMITED
National registration number: NORTHERN GAS NETWORKS LIMITED
Postal address: 1100 Cetury Way,Thorpe Park Business Centre, Colton
Town: LEEDS
Postal code: LS158TU
Country: United Kingdom
Contact Person: Rebecca Handforth
Telephone: +44 7935077342
Email: rhandforth@northerngas.co.uk
Internet address(es):
Main address: www.northerngasnetworks.co.uk/procurement

I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge,at:www.northerngasnetworks.co.uk/procurement
Additional information can be obtained from:
the above mentioned address
Tenders or requests to participate must be submitted
to the above mentioned address
I.6) Main activity:
Production, transport and distribution of gas and heat

Section II: Object
II.1) Scope of the procurement:
II.1.1) Title: IT Hardware, Software and Consumables Framework
II.1.2) Main CPV code: 30000000
II.1.3) Type of contract: Supplies
II.1.4) Short Description:
The purpose of this contract is for a selection of suppliers to be contracted under a Framework for the supply and delivery of IT Hardware, Software and Consumables (“Opportunity”) across our delivery locations (subject to change) across the Northern Gas Networks region.
The current expectations are to add up to five (5) partners (dependent on tender qualification and subsequent award) to carry out the supply to NGN.
The IT Hardware, Software and Consumables Framework is to include (but is not limited to) products such as:
• IT Hardware e.g. laptops, tablets, phones, servers
• IT Software Licences (Off the Shelf software Products and support and maintenance)
• Data media Storage Products e.g. CD’s, DVD’s, Memory Sticks
• Networking Items e.g. cables, routers, access points
• Audio-visual Equipment
• IT Consumables
• Chargers & USB cables
• Encrypted USB sticks
• Video adapters / video cables
• Wireless keyboard & mice
• Phone holders
• Printer ink
• Microphone Headsets
• Docking Stations & adaptors

II.1.6) Information about lots
The contract is divided into lots:no
II.2) Description
II.2.2)Additional CPV code(s)
Main CPV code: 30000000
Main CPV code: 31000000
Main CPV code: 48000000
Main CPV code: 72000000

II.2.3) Place of performance
Nuts code:
II.2.4) Description of the procurement:
The purpose of this contract is for a selection of suppliers to be contracted under a Framework for the supply and delivery of IT Hardware, Software and Consumables (“Opportunity”) across our delivery locations (subject to change) across the NGN network.
The current expectations are to add up to five (5) partners (dependent on tender qualification and subsequent award) to carry out the supply to NGN.
The IT Hardware, Software and Consumables Framework is to include (but is not limited to) products such as:
• IT Hardware e.g. laptops, tablets, phones, servers
• IT Software Licences (Off the Shelf software Products and support and maintenance)
• Data media Storage Products e.g. CD’s, DVD’s, Memory Sticks
• Networking Items e.g. cables, routers, access points
• Audio-visual Equipment
• IT Consumables
• Chargers & USB cables
• Encrypted USB sticks
• Video adapters / video cables
• Wireless keyboard & mice
• Phone holders
• Printer ink
• Microphone Headsets
• Docking Stations & adaptors
NGN are looking for suppliers to participate in a process for the quotation, purchase, supply and delivery of IT Hardware, Software and Consumables. This process will need to include (but may not be limited to) the below requirements:
• System based (email) method of requesting a quote
• Suppliers must quote on all requests – large and small
• Dedicated contact (email and phone details)
• Quotation turnaround time of 2 business day (based on a 9 hour day)
• Quotations to include stock availability and delivery times but all quotations must include free delivery
• Technical advice and suggestions on alternatives to what we are getting quotes for (i.e if a product has been superseded or in short supply etc). We often use Amazon as a guide to what we are wanting, but if there is a better product, or a product that has more availability, we would expect to be advised
• Supplier to reserve stock for up to 1 week minimum to ensure supply based on our authorisation process
• Free delivery on ALL items and delivery within 3 working days (unless other delivery date is specified and agreed at quotation stage)
• Supplier working hours to be in line with NGN working times (Monday to Friday 08:30 to 17:30)
• Weekly summary via email of all outstanding orders
• Details of the supplier’s escalation process and kept up to date by the supplier
• Details of the supplier’s Supply Chain escalation process and kept up to date by the supplier
• Return of faulty / damaged / not required items
• Proof of Delivery
• Accreditation status with major suppliers (Dell / Lenovo / Microsoft / Samsung / other)
NGN require a monthly summary of any outstanding purchase orders still awaiting payment, along with summary of all outstanding orders.
Alongside monthly reports, quarterly Service Reviews with key NGN business stakeholders will be required.
Framework partners will also be required to work with our account management teams at Dell, Lenovo, Microsoft, Samsung, EPOS Sennheiser.
II.2.5)Award criteria
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months:36
This contract is subject to renewal: yes Description of renewals:
3 x 1 year extension provisions available for NGN to use at our discretion

II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:no
II.2.11) Information about options
Options: no

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information
III.1) Conditions for participation

Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure:
Negotiated procedure with prior call for competition
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:2024-06-09 Local time:12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted: EN

Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:no
VI.2) Information about electronic workflows
VI.4) Procedures for review
VI.4.1) Review body
Official name: Northern Gas Networks
Town: Leeds
Country: United Kingdom
E-mail: rhandforth@northerngas.co.uk
Internet address: www.northerngasnetworks.co.uk/procurement

VI.5) Date of dispatch of this notice:
2024-05-10