United Kingdom-BELFAST: DOJ – NIPS Supply and Delivery of Gym Equipment 2024

Type of document: Contract Notice
Country: United Kingdom
Publication Ref: (2024/S 000-021142/EN)
Nature of contract: Supply contract
Procedure: Open procedure
Type of bid required: Global bid

Contract notice
Supplies

Section I: Contracting authority
I.1) Name and addresses
Official name: The Northern Ireland Prison Service
Postal address: c/o CPD,303 Airport Road West
Town: BELFAST
Postal code: BT3 9ED
Country: United Kingdom
Email: justice.cpd@finance-ni.gov.uk
Internet address(es):
Main address:
Address of the buyer profile:

The contract is awarded by central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge,at:
Additional information can be obtained from:
the above mentioned address
Tenders or requests to participate must be submitted:
electronically via:
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: DOJ – NIPS Supply and Delivery of Gym Equipment 2024

Reference number: ID 5366190
II.1.2) Main CPV code: 37300000
II.1.3) Type of contract: Supplies
II.1.4) Short Description: The Northern Ireland Prison Service wish to procure a cost efficient Supply, Delivery, Maintenance and Repair of Sports, Fitness and Gym Equipment. The equipment provided must be fit for purpose and of full commercial grade quality due to the high usage level. The equipment and facilities are located within 4 prison establishments throughout Northern Ireland at Hydebank Wood College and Women’s Prison, HM Prison Maghaberry, HM Prison Magilligan and Prisoner Assessment Unit. The new contract will remain in place for a period of 5 years with no further options to extend.
II.1.5) Estimated total value:
Value excluding VAT: 500000.00 Currency: GBP
II.1.6) Information about lots:
The contract is divided into lots: no
II.2) Description
II.2.2) Additional CPV code(s)
37420000, 37416000

II.2.3) Place of performance
Nuts code:
II.2.4) Description of the procurement:
The Northern Ireland Prison Service wish to procure a cost efficient Supply, Delivery, Maintenance and Repair of Sports, Fitness and Gym Equipment. The equipment provided must be fit for purpose and of full commercial grade quality due to the high usage level. The equipment and facilities are located within 4 prison establishments throughout Northern Ireland at Hydebank Wood College and Women’s Prison, HM Prison Maghaberry, HM Prison Magilligan and Prisoner Assessment Unit. The new contract will remain in place for a period of 5 years with no further options to extend.
II.2.5) Award criteria

II.2.6) Estimated value:
Value excluding VAT: 500000.00 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: no
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.14) Additional information: Contract Value. The figure indicated in Section II 1.5 and II.2.6 represents an estimated contract value. This value reflects the potential scale of the contract over the contract term and the uptake of any potential optional services as detailed in the tender documents. This figure does not however take into account the application of indexation etc. Neither CPD nor the Authority can provide any guarantee as to the level of business under this contract. The Contracting Authority does not bind itself to accept the lowest or any tender. Economic Operators remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the Economic Operator in connection with taking part in this procurement process regardless of whether such costs arise as a consequence, directly or indirectly of any amendments made to the procurement documents by the Contracting Authority at any time. No legally binding contract shall arise (and an Economic Operator shall. have no legitimate expectation that a contract will be entered into) until such time as entry into the Contract has been confirmed by the. Contracting Authority. Economic Operators should note that all dates, time periods and figures in relation to values and volumes specified. in this notice and the procurement documents are approximate only and the Contracting Authority reserves the right to change any or all of them. .

Section III: Legal, economic, financial and technical information
III.1) Conditions for participation

Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure:
Open procedureIV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 2024-08-12 Local time: 15:00
IV.2.4) Languages in which tenders or requests to participate may be submitted:EN
IV.2.6) Minimum time frame during which the tender must maintain the tender
Tender must be valid until:2024-11-10
IV.2.7) Conditions for opening tenders
Date: 2024-08-12 Local time: 15:30

Section VI: Complementary information
VI.1) Information about recurrence:
This is a recurrent procurement: no
VI.2) Information about electronic workflows
VI.3) Additional information:
Contractors not delivering on contract requirements is a serious matter. It. means the public purse is not getting what it is paying for. If a Contractor fails to reach satisfactory levels of contract performance they. will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the. matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to. satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued. with a notice of written warning and notice of unsatisfactory performance, and this contract may be terminated. The issue of a notice of. written warning and notice of unsatisfactory performance will result in the Contractor being excluded from all procurement competitions. being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a. period of up to 3 years. from the date of issue of the notice. . . The Authority expressly reserves the rights: (i) not to award any contract as. a result of the procurement process commenced by publication of this notice; (ii) to make whatever changes it may see fit to the content. and structure of the. tendering competition; (iii) to award (a) contract(s) in respect of any part(s) of the services covered by this notice; and. (iv) to award contract(s) in stages. And under no circumstances will the Authority be liable for any costs incurred by Candidates.
VI.4) Procedures for review
VI.4.1) Review body
Official name: The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued.
Town: N/A
Country: United Kingdom

VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
CPD will comply with the Public Contracts Regulations 2015 and, where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. This provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.

VI.5) Date of dispatch of this notice:2024-07-10