United Kingdom-KIDLINGTON: Safety Camera Back Office Solution

Type of document: Contract award
Country: United Kingdom
Publication Ref: 004585/S 000-2025
Nature of contract: Supply contract
Procedure: Award of a contract without prior publication
Regulation of procurement: Not applicable
Type of bid required: Global bid

Voluntary ex ante transparency notice
Supplies

Section I: Contracting authority
I.1) Name and addresses
Official name: Thames Valley Police
Postal address: THAMES VALLEY POLICE
Town: KIDLINGTON
Postal code: OX52NX
Country: United Kingdom
Contact Person: Alison Jerred
Telephone: +44 7974971736
Email: alison.jerred@thamesvalley.police.uk
Internet address(es):
Main address:

I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Public order and safety

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Safety Camera Back Office Solution

Reference number: TVP00278 and TVP00850
II.1.2) Main CPV code: 48100000
II.1.3) Type of contract Supplies
II.1.4) Short description
Thames Valley Police
Hampshire and Isle of Wight Constabulary
Seek to continue the service and maintenance support of their fully embedded back-office speed camera enforcement software to process their camera evidence by utilising the North Wales Framework and call off contract. Estimated cost is for a 10 year period for all listed forces.
II.1.6) Information about lots
The contract is divided into lots: no
II.1.7) Total value of the procurement(excluding VAT)
Value:3219555.50
Currency:GBP
II.2) Description
II.2.2)Additional CPV code(s)
48100000

II.2.3) Place of performance
Region code: UKJ14
Main site or place of performance
Hampshire and Banbury Oxfordshire
II.2.4) Description of the procurement
Thames Valley Police
Hampshire and Isle of Wight Constabulary
Seek to continue the service and maintenance support of their fully embedded back-office speed camera enforcement software to process their camera evidence by utilising the North Wales Framework and call off contract. Estimated cost is for a 10 year period for all listed forces.
II.2.5) Award criteria

II.2.11) Information about options
Options: no

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14) Additional information: This requirement is for the on going maintenance of the Startraq Ltd Safety Camera Back Office Solutions.
it will not cover new installations but the maintenance and managed of currently installed systems for:
Thames Valley Police
Hampshire and Isle of Wight Constabulary

Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award procedure without prior publication of a call for competition
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
Section V: Award of contract/concession
Contract No: TVP00278 and TVP00850
V.2) Award of contract/concession
V.2.1) Date of conclusion of the contract/concession award decision:2024-08-01
V.2.2) Information about tenders
V.2.3) Name and address of the contractor
Official name: Startraq Limited
Postal address: Banbury
Town: Oxon
Postal code: OX16 2SB
Country: United Kingdom
Region code: UK
The contractor is an SME no

V.2.4) Information on value of the contract/lot/concession(excluding VAT)
Initial estimated total value of the contract/lot: 3219555.50
Total value of the contract/lot:3219555.50
Currency:GBP

Section VI: Complementary information
VI.3) Additional information:
StarTraq Limited are in the process of changing their trading name to Polaris Software.
Our new group website is now live at www.polarissoftware.com.
There is no change to the StarTraq legal entity, that will continue to operate and enter into contracts.
VI.4) Procedures for review
VI.4.1) Review body
Official name: Head Of Procurement
Postal address: Thames Valley Police Headquarters
Town: Kidlington, Oxon
Postal code: OX5 1NZ
Country: United Kingdom
E-mail: procurementict@thamesvalley.police.uk

VI.5) Date of dispatch of this notice:
2025-02-11
Other justification for the award of the contract without prior publication of a call for competition
in the Official Journal of the European Union
The procurement falls outside the scope of application of the directive
3.Explanation
Please explain in a clear and comprehensive manner why the award of the contract without prior publication in the Official Journal of the European Union
is lawful, by stating the relevant facts and, as appropriate, the conclusions of law in accordance with the directive:
Explanation:
This service is very much a unique product and would be extremely difficult to exactly replicate and lengthy to resource due to the complexity and the interlinks with other services, applications and equipment along with personnel retraining. This solution is embedded across both Hampshire, Isle of Wight as well as TVP as we have a shared ICT network.