The provision of lease hire and maintenance of a Pothole Repair Vehicle

Type of document: Contract Notice
Country: United Kingdom
Publication Ref: 019534/S 000-2026
Nature of contract: Supply contract
Procedure: Not specified
Regulation of procurement: Not applicable
Type of bid required: Not applicable

UKPGA UK4: Tender Notice

I) Contracting Authority/Entity
I.1) Name and addresses
Official name: VIA EAST MIDLANDS LIMITED
National registration number: 09903246

Postal address: Bilsthorpe Depot Bilsthorpe Business Park
Town: Bilsthorpe
Region: North Nottinghamshire
Postal code: NG22 8ST
Country: United Kingdom

Email: Procurement@viaem.co.uk

Internet address

I.3) Communication
Tenders or requests to participate must be submitted
Electronically
Please login to the Supplier Network to view the Opportunity:
• Log in at
• Go to ‘Opportunities’ and search Via East Midlands Ltd

I.4) Type of the contracting authority
Public undertaking

II) Object
II.1.1) Title
The provision of lease hire and maintenance of a Pothole Repair Vehicle
Reference number: PRO1000017

II.1.3) Type of contract
Supplies

II.1.4) Short description
Via East Midlands Limited Ltd is seeking to appoint 1 supplier to provide a lease and potential maintenance package for a Pothole Repair Vehicle.
Via East Midlands Limited provides highways and fleet management services in Nottinghamshire.
From 1 April 2019, Via became fully owned by Nottinghamshire County Council.
Via East Midlands Limited has been fully operational since July 2016, based in existing Nottinghamshire County Council highways buildings and depots.
Via East Midlands Limited carry out a range of highways and fleet management services on behalf of the council.
Via East Midlands Limited offer several of the services, including:
• Highways maintenance design and consultancy
• Construction
• Signals and lighting
• Landscaping
• Environmental management
• Road safety
• Fleet services
• A dedicated Highways Training Centre.
Due to state of urgency, tender opening is reduced to 10 days as per Procurement Act 23 regulations.

II.1.7) Total value of the procurement
Value (including VAT)
168,000
Value (excluding VAT)
140,000
Currency
GBP

II.2) Description
II.2.1) Title
Contract/Lot No
1

II.2.2) CPV codes
Main CPV code
43310000

II.2.3) Place of performance
NUTS code
UKC – NORTH EAST (ENGLAND)
UKD – NORTH WEST (ENGLAND)
UKE – YORKSHIRE AND THE HUMBER
UKF – EAST MIDLANDS (ENGLAND)
UKG – WEST MIDLANDS (ENGLAND)
UKH – EAST OF ENGLAND
UKI – LONDON
UKJ – SOUTH EAST (ENGLAND)
UKK – SOUTH WEST (ENGLAND)

II.2.5) Award Criteria
Award of contract based on 100% price.

II.2.6) Estimated Value
Value (excluding VAT)
140,000
Currency
GBP

II.2.7) Contract dates (estimated)
Start
2026-04-27 00:00
End
2027-04-30 23:59
Duration
1 year 4 days
Possible extension
2028-04-28 23:59
Extended duration
2 years 2 days
This contract is subject to renewal
Yes
Description of renewals
Potential to extend lease for further 12 months if required.

III) Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
Particular suitability
Small and medium-sized enterprises (SME)
Voluntary, community and social enterprises (VCSE)

IV) Procedure
IV.1) Description
IV.1.1) Type of procedure
Below threshold – open competition

IV.2) Administrative information

IV.2.2) Tender submission deadline
2026-03-16 15:00

VI) Complementary information
Link to source/bidding documents

VI.5) Date of dispatch of this notice
2026-03-04 14:42