UK-Ballymena: Fleet management, repair and maintenance services – Framework Lead

The current contract for Fleet management, repair and maintenance services – Framework Lead is projected to end on 07-OCT-18 and may be available for retender.
Description:
Title attributed to the contract by the contracting entity:: S1130 Supply and Maintenance of Fleet Vehicles.

Type of contract and location of works, place of delivery or of performance: Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Northern Ireland.
NUTS code UKN

Information on framework agreement: Framework agreement with a single operator
Duration of the framework agreement
Duration in years: 5
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT
Range: between 16 000 000 and 22 000 000 GBP

Short description of the contract or purchase(s):: NIE wish to appoint a Contractor to undertake a programme for the supply and maintenance of vehicles on a fully managed service basis to include the following core services:
– Ownership of new vehicles leased under the terms of the new contract;
– Optional requirement for the maintenance and fleet management of leased vehicles (for existing fleet vehicles which may be transferred from the incumbent provider to NIE or the replacement supplier);
– Supply and replacement of vehicles as per agreed terms and conditions on a vehicle by vehicle basis;
– Servicing, Maintenance and repairs of vehicles at agreed timetables and in accordance with Manufacturer’s guidelines.
– Replacement of Tyres and puncture repairs;
– Provision of Fleet Management System (with comprehensive Client Access);
– Provision of Fleet administration including the management of road fund licences, fines and fixed penalty notices, MOT/PSV certificates;
– Safety Inspections of vehicles (compliance with Operator’s Licence obligations);
– Provision of accident breakdown and emergency cover;
– Preparation of vehicles for MOT/ PSV;
– Provision of replacement vehicles to cover periods of repair / service;
– Short term hire of vehicles;
– Timely scheduling and supply of replacement vehicles for ones that have reached the end of contract period;
– Bespoke customisation of vehicles;
– Provision of off road vehicles in emergency escalation situations (approximate requirement of up to 20 off road 4 x 4 vehicles required in response to a serious escalation. Hire periods will be based on daily rates and range from one day to seven days depending on the emergency). Types of 4 x 4 vehicles may range from commercial to non-commercial and may be required at short notice (< 8 hours).
In addition to the core services NIE may require the following optional services:
– LOLER inspections;
– Bodyshop repairs;
– Maintenance and inspection of NIE-owned specialist vehicles.
Under the contract hire model in place with NIE’s incumbent supplier, ownership of the fleet and thus the capital outlay lies with the supplier and/or its finance providers. Fleet vehicles are currently leased on 3, 4 and 5 year periods. It is currently anticipated that this model will be retained and that the existing fleet leases and maintenance will be left in place with the incumbent supplier until their expiry. Upon expiry of each such existing lease, replacement vehicles and maintenance will then be procured from the successful Bidder appointed as replacement supplier. However, as part of this procurement NIE may also seek pricing for an alternative option where the replacement supplier would provide maintenance and fleet management only. It is envisaged that this option may be adopted in the event that the incumbent fleet is purchased by either NIE or the replacement supplier to be leased back to NIE before all the existing leases have expired.

Information about variants: Variants will be accepted: yes