United Kingdom-Derry: Repair and maintenance services – Framework Lead

The current contract for Repair and maintenance services – Framework Lead is projected to end on 09-JUL-19 and may be available for retender.
Description:
Title attributed to the contract by the contracting authority:: Framework for the Provision of Response Maintenance Services in Northern Ireland/Republic of Ireland.

Type of contract and location of works, place of delivery or of performance: Services
Service category No 1: Maintenance and repair services
NUTS code UKN

Information on framework agreement: Framework agreement with a single operator
Duration of the framework agreement
Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT:
Range: between 12 000 000 and 50 000 000 GBP

Short description of the contract or purchase(s): Apex Housing Association (Apex) provides housing and support at affordable costs for those in need. Apex aims to meet the particular requirements of families and individuals through the provision of accommodation and associated services for general needs, young people, active and frail older people and for those with mental health difficulties, learning difficulties and those requiring emergency shelter.
This framework is being established by Apex and can be utilised by Newington and St Matthews Housing Associations. The framework may also be used by others who are registered with the Department for Social Development in Northern Ireland (www.dsdni.gov.uk).
The response maintenance framework (the Framework) is being established to enable Apex and the above noted Housing Associations to place contracts for the provision of a comprehensive response maintenance and repairs service embracing building, plumbing and electrical works and including more extensive works, e.g. where a change of tenancy occurs and/or minor disabled adaptations are required. It includes all work relating to oil heating and gas heating installations and the installation of gas heating in existing dwellings and in group housing schemes; and the repair of commercial white goods such as laundry and kitchen equipment in communal facilities (the Services).
Economic Operators should note that Apex makes no guarantees regarding the value of contracts which will be placed under the Framework. Each Housing Association wishing to utilise the Framework shall enter into a contract with the successful Economic Operator which will cover all of the Services to be delivered to that Housing Association. Contracts placed under the Framework shall be for a duration of 4 years however the Housing Associations can each reserve the right to extend individual contracts for an additional 12 month period.
The Framework has been subdivided into 2 (two) Lots: (1) East – Antrim/Down/Armagh including Belfast; and
(2) West -Derry/Tyrone/Fermanagh/Donegal. Economic Operators may submit a PQQ response for 1 or both Lots.
All Services required will be classified as Immediate, Emergency, Urgent or Routine and will be required to be completed within the specified time frames of 4 hours, 24 hours, 4 working days and 20 working days respectively from notification of a repair request.
Economic Operators should be aware that, due to the nature of Apex’s business and the services it provides, these time-scales are absolutely critical to the successful delivery of the Services. Before responding to this PQQ,
Economic Operators must be entirely confident that they have the necessary financial and technical capacity to meet these requirements. There will be detailed provisions set out in the Framework Agreement and/ or contracts in relation to these requirements.
The contracts entered into under the Framework will require the Economic Operator to provide an emergency service outside normal working hours. This emergency service embraces night-time cover, weekends and public holidays.
There will be a direct electronic link between the Housing Associations and the successful Economic Operator’s office to allow the major elements of the administrative business (including the processing of orders and invoices) to be carried out by electronic transfer. Under the contracts the successful Economic Operator(s) will be required to provide compatible IT equipment and necessary resources to house and operate the electronic systems required under the contract for the duration of the contract.
For the avoidance of doubt, planned maintenance is not included in the scope of the Framework.
The form of contract which can be placed under the Framework for the provision of the Services will be the JCT Measured Term Contract 2011 Edition (as amended).

Information about variants: Variants will be accepted: no

Information about renewals: This contract is subject to renewal: no