United Kingdom-Portsmouth: Repair and maintenance services – Framework Lead

The current contract for Repair and maintenance services – Framework Lead is projected to end on 15-OCT-21 and may be available for retender. repairs and maintenance of housing and property services assets – Portsmouth ‘off island’.
Portsmouth City Council – the ‘Client’ – is inviting expressions of interest from suitably experienced and qualified contractors to tender for the provision of statutory repairs & maintenance (R&M) services to its ‘off island’ housing stock. The works types covered under the contract cover general R&M services and also specialist works such as electrical works, plumbing and roofing.
The repairs and maintenance service was redesigned in 2006 using the Vanguard Systems Thinking methodology and continues to evolve through continuous improvement.
This service consists of the following:
– Responsive repairs and maintenance,
– Void property maintenance.
The purpose of the responsive repairs and maintenance service is to carry out the right repair at the right time. The purpose of the void service is to provide suitable homes when needed. The successful contractors will be expected to work with the Client in a proactive manner to continually improve the system and deliver a cost effective service that provides value for money.
The properties covered number 8,400 Housing Revenue Account (HRA) landlord and leasehold properties together with other Client owned commercial and community property assets situated within the Leigh Park, Paulsgrove and Wecock Farm estates.
For operational reasons the Client wishes to appoint two contractors who will be responsible for between 4 000 and 4 500 dwellings each. In awarding the two contracts the two top scoring bidders in accordance with the tender evaluation criteria will be awarded contracts.
Estimated value of each of the contracts being tendered is between 5 500 000 GBP and 6 000 000 GBP per year and the service will commence on 1 April 2016. The terms used for the contract will be the NEC3 Term Service Contract – Option E (Cost reimbursable).
The contract period will be for 6 years with a possible extension for a further 4 years in increments to be agreed subject to satisfactory performance and agreement of both parties.
In addition to the affected property stated above the Client also reserves the right to extend the contracts to cover works at ‘on island’ properties situated within the Somerstown, Buckland, Portsea and Landport estates as well across its commercial property portfolio which includes schools, museums, libraries, offices, sheltered housing blocks, care homes and other commercial installations
The Client also reserves the right to extend the scope of the contract to cover the following additional general work types including:
– Planned maintenance projects,
– Gas servicing, repair and installation at housing properties,
– Mechanical servicing, repairs and installation at commercial properties,
– Electrical servicing, repairs and installation at commercial properties
The estimated per annum spend values based upon historical demand for the optional additional affected property areas and work types is as follows:
– ‘On Island’ R&M – 12 000 000 GBP
– Commercial R&M – 2 000 000 GBP
– Planned maintenance projects – 2 000 000 GBP
– Mechanical servicing, repairs and installation at housing properties -5 000 000 GBP
– Mechanical servicing, repairs and installation at commercial properties – 2 000 000 GBP
– Electrical servicing, repairs and installation at commercial properties – 1 000 000 GBP
The Client cannot provide any indication as to whether or not it will exercise the rights to include the additional affected properties and work types in the future. Interested contractors should also be aware that the Council currently has existing Contractors in place and there is currently no immediate appetite to consolidate contracts.
In letting the contract the Client will run the procurement process in line with the following programme:
– Pre-Qualification Questionnaire (PQQ) submission deadline – 15 June 2015 12.00
– Evaluation of PQQs completed – 3 July 2015
– Invitations to tender issued – 13 July 2015
– Tenderers Briefing Open Day – w/c 3 August 2015
– Deadline for requests to visit Client sites – 28 August 2015
– Deadline for requests for clarification – 4 September 2015 23.59
– Tender return deadline – 18 September 2015 14:00
– Site visits and interviews – w/c 5 October 2015
– Standstill period – 16 November 2015 – 27 November 2015 23.59
– Contract Award – 30 November 2015
– Contract Start – 1 April 2016
Contractors who wish to express an interest in this opportunity must complete and return the pre-qualification questionnaire accessible via by the deadline stated above.
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