350_23 Library Hardware Solutions

Type of document: Contract Notice
Country: United Kingdom

1. Title: 350_23 Library Hardware Solutions
2. Awarding Authority:
Espo
Barnsdale Way, Grove Park, Enderby

LEICESTER
England
LE19 1ES
Contact: Food, Communities and Technology Procurement Team
Email: tenders@espo.org
Phone:
URL:
3. Contract Type: Products
4. Description: This REPLACES the previous Prior Information Notice as tender documentation is now available.

ESPO is seeking to renew its framework agreement for Library Hardware Solutions. This includes the provision of library RFID equipment and out of hours library technology. Suppliers shall also be able to offer a full range of associated services including installation and multi-year support and maintenance packages.

Lot 1 – Library RFID Solutions
Lot 2 – Out of Hours Library Technology

The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated includes the option period.

As part of the on-going contract management process, during the period of the Framework Agreement, ESPO shall monitor the financial stability of the awarded Suppliers by reference to credit rating agency reports. ESPO shall obtain a credit score for the Supplier on or before the Framework start date as a base score and where a significant change in the credit score is identified over the life of the Framework Agreement, ESPO reserves the right to investigate the reasons for this significant change. Depending on the severity of the changes, it will be at the sole discretion of ESPO to suspend or even permanently remove the Supplier from the Framework Agreement.

To tender:
(a) Go to ; (b) Register (if not already registered on ProContract); (c) Search for tender opportunity ‘350_23’ (via “View Opportunities” from the ‘EastMidsTenders’ Portal); (d) Express an interest; (e) Download the tender documents (from the ProContract Activity summary screen, once an Expression of interest has been completed).
5. CPV Codes:
30238000 – Library automation equipment
39155100 – Library equipment
48160000 – Library software package
6. NUTS Codes: UKF21
7. Main Site or Location of Works, Main Place of Delivery or Main Place of Performance: North East,North West,Yorkshire and The Humber,East Midlands,West Midlands,East of England,London,South East,South West,Scotland,Wales,Northern Ireland
8. Reference Attributed by the Awarding Authority:
350_23
9. Estimated Value of Requirement: £10,000,000
10. Start Date: 19/11/2023
11. End Date: 18/11/2025
12. Closing Date: 29/09/2023
13. Other Information:
Additional Text
As a Central Purchasing Body as defined in the Public Contracts Regulations 2015, the Framework Agreement is open for use by Public Bodies (defined at ) that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; The Corporate Office of the House of Lords, The Corporate Officer of the House of Commons; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details of the classification of end user establishments and geographical areas are available at:

ESPO has established a commercial trading company, ESPO Trading Limited, whose target clients are third sector organisations such as national and local charities, public sector mutual organisations and other organisations involved in the delivery of services to or for the public sector. The successful Supplier may be asked to enter into an additional separate framework agreement (the Second Framework) with ESPO Trading Limited on materially similar terms to that found in the tender pack to be entered into by ESPO itself.

Any Second Framework agreement will be a purely commercial agreement and will, for the avoidance of doubt, not be governed by the Public Contract Regulations 2015 or other public procurement legislation. ESPO Trading Limited may enter into the second framework agreement with the successful supplier and make it available to third sector clients who themselves are not required to follow the Public Contracts Regulations 2015 or other public procurement legislation. Accordingly, this is provided for bidders information only.

An eAuction process may be used to award subsequent call off contracts following the reopening of competition among the parties to the Framework Agreement.
EastMidsTenders Procurement Portal

For further information/documentation please visit: