Fireworks Display Services

Type of document: Contract Notice
Country: United Kingdom

Section I: Contracting authority
I.1) Name and addresses
Official name: Aberdeen City Council
Postal address: Woodhill House, Westburn Road
Town: Aberdeen
Postal code: AB16 5GB
Country: United Kingdom
Telephone: +44 1467539600
Email: cityevents@aberdeencity.gov.uk
Internet address(es):
Main address:
Address of the buyer profile:

I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge,at:www.publiccontractsscotland.gov.uk
Additional information can be obtained from:
the above mentioned address
Tenders or requests to participate must be submit
electronically via:www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Fireworks Display Services

Reference number: CRN00036038
II.1.2) Main CPV code: 24613200
II.1.3) Type of contract:
SUPPLIES
II.1.4) Short Description:
The Fireworks Display Services contract will cover the planning and implementation of all fireworks displays organised by Aberdeen City Council.

II.1.6) Information about lots:
The contract is divided into lots: no
II.2) Description
II.2.2) Additional CPV code(s)
24613200

II.2.3) Place of performance
Nuts code:
II.2.4) Description of the procurement:

Aberdeen’s annual events portfolio offers a rich and varied programme of attractions, activities and celebrations throughout the year which are designed to attract visitors to the city, to improve the quality of life of those who live or work in Aberdeen, and to strengthen Aberdeen’s image and reputation. As part of the Council’s ongoing commitment to improving the city’s cultural and event offering, Aberdeen City Council seek a supplier of Fireworks Display Services for these events.
The Fireworks Display Services contract will cover all fireworks displays organised by Aberdeen City Council for the duration of the contract and below are the current known requirements.
The events programme is subject to change and amendment throughout the duration of the contract. The events, locations, dates, timings and budget indicated within this document are for planned displays in 2025 and are subject to change throughout the contract. The successful supplier will be notified annually of the events programme requiring fireworks display services.

II.2.5) Award criteria
Criteria below
Quality criterion -Name: Quality of Method Statements 1-7/Weighting:90
Price – Weighting:10
II.2.6) Estimated value:
Value excluding VAT: 400000 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Start: 2025-04-01End: 2028-03-31
This contract is subject to renewalyes Description of renewals:
The successful Tenderer will be offered a contract for a period of three years staring on 1 April 2025, with an optional extension of 12 months from the 1 April 2028.

II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: No
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no

Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity,including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Tenderers must be a member of at least one of the industry’s leading and recognised bodies, e.g. British Pyrotechnics Association (BPA) and/or the CBI Explosives Industry Group (EIG), for the duration of the contract.
The appointed contractor will not be allowed to sub-contract the whole contract and is responsible for the management and actions of all sub-contractors and suppliers on the site.
Tenderers must be a professional and competent company who can demonstrate sound working practices in line with the EIG Blue Firework Guide ‘Working Together on Firework Displays and provide good references from the delivery of previous similar events.
Any staff on site must have an appropriate level of competency in line with the duties to be carried out at the event.
The successful contractor is responsible for ensuring that all aspects of their work-related activity are safe, fit for purpose and compliant with all relevant codes of practice, regulations and industry best practice including, but not limited to;
Contractors own Health & Safety Plan, Method Statements and Risk Assessments
CDM 2015
COSHH regulations
Provision of use of Work Equipment regulations 1998
Working at Height Regulations
The Purple Guide
The Green Guide
HSAWA 1974
Management of Health & Safety at Work Regulations 1999
RIDDOR 2013
Equality Act 2010
Licensing Act Scotland 2005
The successful contractor should Contingency Plan to ensure a safe and successful display is delivered.
Aberdeen City Council reserves the right to, at any point, request certification and/or other evidence that the relevant regulations are being adhered to and that the management of the work is adequate. This will include inspection of work related activity throughout the contracts. This will also include attending and contributing to post-event meetings to discuss the success and areas of improvement following the event itself to ensure areas of concerns are rectified prior to the next event. Additionally, the council reserve the right to have an independent consultant to review the plans, procedures and paperwork of the winning contractor.
The tenderer will have in place rigorous risk assessment procedures complete with robust health and safety policies and reportable incident procedures for large public displays. Copies of these documents must be supplied by the successful tenderer before each display throughout the duration of the contract.

III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents

III.2.2) Contract performance conditions:
The council will agree with the successful supplier a number of performance targets/KPI’s covering all aspects of the service, including Planning, Preparation Performance, People and Community Benefits. These performance targets/KPI’s will be reviewed over the course of the contract. The successful supplier will be required to provide relevant reports on a schedule to be agreed.

III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure:
Open procedureIV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 2024-09-26 Local time: 10:00
IV.2.4) Languages in which tenders or requests to participate may be submitEN
IV.2.7) Conditions for opening tenders
Date: 2024-09-26 Local time: 10:00

Section VI: Complementary information
VI.1) Information about recurrence:
This is a recurrent procurement: no
IV.2) Information about electronic workflows
VI.3) Additional information:
(SC Ref:775577)
Download the copy of the online SPD document here (to be completed online through postbox submission):
VI.4) Procedures for review
VI.4.1) Review body
Official name: Aberdeen Sheriff Court
Town: Aberdeen
Country: United Kingdom
VI.5) Date of dispatch of this notice:2024-08-26