Infrastructure & End User Computing Refresh

Type of document: Contract Notice
Country: United Kingdom
Publication Ref: 027476/S 000-2026
Nature of contract: Supply contract
Procedure: Open procedure
Regulation of procurement: Not applicable
Type of bid required: Not applicable

UKPGA UK4: Tender Notice

I) Contracting Authority/Entity
I.1) Name and addresses
Official name: East Durham College
National registration number: 10002111

Postal address: Willerby Grove
Town: Co Durham
Region: Durham CC
Postal code: SR8 2RN
Country: United Kingdom

Email: joanne.wilson@eastdurham.ac.uk

I.3) Communication
Tenders or requests to participate must be submitted
Please submit all tenders to:-
joanne.wilson@eastdurham.a.cuk
Procurement@eastdurham.ac.uk
**PLEASE NOTE THERE WILL BE NO CLARIFICATIONS ANSWERED BETWEEN 23RD – 27TH FEBRUARY**

I.4) Type of the contracting authority
Public authority – sub-central government

II) Object
II.1.1) Title
Infrastructure & End User Computing Refresh
Reference number: EDC/IT/2526

II.1.3) Type of contract
Supplies

II.1.4) Short description
As part of this procurement, suppliers are requested to provide a comprehensive financial proposal for the full list of equipment outlined in this tender, based on a three (3) year lease agreement.
The proposal must include a monthly payment profile covering the entire lease period, with all costs-such as hardware, warranty, support, and any associated service fees-fully itemised and included in the monthly figure.
At the conclusion of the 36 month lease term, the organisation must retain full ownership of all supplied equipment, with no residual or balloon payment due.
Suppliers should ensure that their lease offering is compliant with public sector procurement standards and includes clear terms regarding early termination, replacement of faulty equipment, and continuity of warranty throughout the full lease duration.
This tender invites suppliers to provide, deliver, complete infrastructure and end user computing refresh, encompassing virtualisation servers, core network switching, and a range of desktop, laptop, and all in one devices.
The solution must deliver a resilient and secure platform capable of supporting modern workloads and organisational operational needs. All server hardware must include a minimum of four (4) years advanced parts replacement warranty, while all end user computing devices must include a minimum of one (1) year warranty.
To comply with the organisation’s security standards, all supplied systems must incorporate Trusted Platform Module (TPM) technology to support hardware rooted security functions and secure device management.
In line with sustainability objectives, suppliers must ensure that all hardware is delivered using reduced or recyclable packaging, and sustainable procurement.

II.1.7) Total value of the procurement
Value (including VAT)
250,000
Currency
GBP

II.2) Description
II.2.1) Title
Computer Hardware
Contract/Lot No
1

II.2.2) CPV codes
Main CPV code
30200000

II.2.3) Place of performance
NUTS code
UKC – NORTH EAST (ENGLAND)

II.2.4) Description of the procurement
As part of this procurement, suppliers are requested to provide a comprehensive financial proposal for the full list of equipment outlined in this tender, based on a three (3) year lease agreement as per the specification. Or By Lot (1) Computer Hardware (2) Servers
Computer Hardware
24″ AIO PCs (Quantity: 135)
• Built in webcam
• Intel i5 or AMD Ryzen 5
• 16GB RAM
• 500GB M.2 NVMe
• WiFi + Bluetooth
• 1Gb Network
• Wired Keyboard and Mouse
15″ Laptops (Quantity: 100)
• Intel i5 or AMD Ryzen 5
• 16GB RAM
• 500GB M.2 NVMe
• WiFi + Bluetooth
• 1Gb Network
• Built in Webcam
• Laptop Bag
Standard Laptops (Quantity: 185)
• Intel N100
• 8GB RAM
• 256GB SSD
• Built in Webcam
Flip Laptops (Quantity: 3)
• Intel Ultra 5 226v
• 14 Multitouch Display
• 16GB LPDDR5
• 512GB NVMe
• WiFi + Bluetooth
• Rechargeable Pen

II.2.5) Award Criteria
Quality
Name: Quality
Weighting: 40

Price
Name: Price
Weighting: 60

II.2.7) Contract dates (estimated)
Start
2026-04-06 00:00
End
2029-03-31 23:59
Duration
2 years 11 months 26 days

II.2) Description
II.2.1) Title
Servers
Contract/Lot No
2

II.2.2) CPV codes
Main CPV code
30200000

II.2.3) Place of performance
NUTS code
UKC – NORTH EAST (ENGLAND)

II.2.4) Description of the procurement
As part of this procurement, suppliers are requested to provide a comprehensive financial proposal for the full list of equipment outlined in this tender, based on a three (3) year lease agreement as per the specification. Or By Lot (1) Computer Hardware (2) Servers
The proposed solution is a four-node Hyper-V failover cluster designed for resilient virtualisation and Storage Spaces Direct (S2D). Each 2U node shall be equipped with a 32-core processor, 512GB DDR4 ECC memory, enterprise NVMe storage, and dual redundant hot swap power supplies. A dedicated 25GbE RDMA storage fabric shall be provided using Intel E810 based adapters and a 25GbE Top of Rack switch with 24×25Gb SFP28 ports and 4×100Gb QSFP28 uplinks, supporting modern L3 features such as MLAG and EVPN VXLAN, and not requiring any feature licensing.
The selected FS S5850-24B4C switch meets these requirements with native 25Gb SFP28 connectivity and enterprise feature support for the cluster fabric. Client facing connectivity shall be delivered via dual port 10GbE adapters per host. Cluster storage shall be delivered using 7.68TB NVMe U.2 SSDs per node, enabling a minimum of 40TB usable capacity across the four-node cluster when deployed with appropriate S2D configurations.

II.2.5) Award Criteria
Quality
Name: Quality
Weighting: 40

Price
Name: Price
Weighting: 60

II.2.7) Contract dates (estimated)
Start
2026-04-06 00:00
End
2029-03-31 23:59
Duration
2 years 11 months 26 days

III) Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
Particular suitability
Small and medium-sized enterprises (SME)

IV) Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure

IV.2) Administrative information
IV.2.1) Tender period dates
Enquiry deadline
2026-03-23 23:59
Estimated award decision date
2026-04-06 23:59

IV.2.2) Tender submission deadline
2026-04-02 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted
English

VI) Complementary information
Link to source/bidding documents

Conflicts assessment prepared/revised
Yes

VI.5) Date of dispatch of this notice
2026-03-25 15:59

VII) Changes/Modifications

VII.2) Other additional information
We have extended the submission deadline for this opportunity due to the current economic climate for pricing and supply purposes.