Property Management Software

Type of document: Contract Notice
Country: United Kingdom

1. Title: PROPERTY MANAGEMENT SOFTWARE
2. Awarding Authority: NHS Wales Shared Services Partnership – Procurement Services (hosted by Velindre NHS Trust), NWSSP Specialist Estates Services, Non-Medical,Companies House, Crown Way, Cardiff, CF14 3UB. Tel: 02920903858. E-Mail: romano.provini2@wales.nhs.uk Web: Electronic access to information: www.etenderwales.bravosolution.co.uk Electronic submission of tenders and requests to participate: www.etenderwales.bravosolution.co.uk (Romano Provini).
3. Contract type: Supply contract
Dual stage – Candidates must first pass a selection procedure before being invited to tender or negotiate.
4. Description: The awarding authority manages the NHS Wales property database and is is seeking a supplier of property management software. NHS Wales has a property portfolio of approximately 400 freeholds and 600 leaseholds.
The supplier must be able to demonstrate the following:-
A proven track record in delivering effective and modern property management software
Excellent references from its users
Experience of working with large public sector organisations
Experienced software team capable of providing training, designing additional functionality and an accessible helpdesk
Capability to successfully migrate existing data onto new system
Financial stability and track record to inspire confidence in continuity of service going forward
The software must have the following features:-
Product must already be in a developed and functional form
Cloud / Web based system to allow remote access from users in a variety of locations across Wales
User friendly system which is swift to operate and navigate.
Flexible format which can be tailored to suit client’s specifications
Bespoke reporting function
Bespoke notifications function including email notifications
Ability to store unlimited documents
Ability to link to GIS based mapping system
Potential to expand functionality e.g. compliance, maintenance, service charge monitoring, space utilisation
Ability to define user rights (read only to amend)
Demonstrably secure data
Robust data back up
Timescale:-
The awarding authority requires the software to be ready for installation from the last quarter of the 2016/17 financial year. The Initial term will be for a period of 3 years, thereafter subject to a further extension of up to 2 x 12 months, at the sole discretion of the Contracting Authority.
5. CPV Code(s): 48000000, 48600000, 48611000
6. NUTS code(s): UKL, UKL2, UKL22
7. Main site or location of works, main place of delivery or main place of performance: UK – All
WALES
West Wales and The Valleys
Isle of Anglesey
Gwynedd
Conwy and Denbighshire
South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)
Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)
Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)
Bridgend and Neath Port Talbot
Swansea
East Wales
Monmouthshire and Newport
Cardiff and Vale of Glamorgan
Flintshire and Wrexham
Powys.
8. Reference attributed by awarding authority: Reference number attributed to the notice by the contracting authority
AW34693
WA Ref:59429
9. Estimated value of requirement: Not provided.
10. Deadline for requests to participate: 10.1.2017 (12:00:00).
11. Address to which they must be sent: For further information/documentation regarding the above contract notice please visit
12. Other information: NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at
Dispatch of invitations to tender
16-01-2017
Estimated award date
24-02-2017
Language or languages in which tenders or requests to participate can be drawn up
EN
Additional Information
This procurement will be undertaken in two stages; a Qualification stage and a subsequent Invitation to Tender (ITT) on the website below.
Only the three highest scoring suppliers whom have satisfied the requirements of the qualification stage will be invited to submit tenders.
Contract award will then be undertaken following evaluation of ITT submissions in accordance with the criteria defined within the ITT documentation on the website above.
(WA Ref:59429)
TKR-20161216-EX-865436