Provision of Corporate and Education Technology, Products and Associated Services – Framework Agreement

Type of document: Contract Notice
Country: United Kingdom

1. Title: PROVISION OF CORPORATE AND EDUCATION TECHNOLOGY, PRODUCTS AND ASSOCIATED SERVICES – FRAMEWORK AGREEMENT
2. Awarding Authority: Caerphilly County Borough Council, Welsh Government, Penallta House, Tredomen Park, Hengoed, Ystrad Mynach, GB, CF82 7PG. Tel: 01443863159. Email: morrirl@caerphilly.gov.uk. Web: Buyer profile: (Ian Evans)
3. Contract type: Supply contract
Open
4. Description: The Awarding Authority working and all twenty-two (22) Local Authorities in specified location is seeking to establish a Dynamic Purchasing System (DPS) for the provision of corporate and education technology, products and associated services for all local authorities and maintained schools in Wales.
Lot No: 1
Title
Core Infrastructure & Wired/Wireless Networking
Description of the procurement
This Lot is aimed at local authorities and schools core requirements in order to manage its ICT network and maximise their internet connection accordingly.
The products and associated services will include (but not be limited to):
Data network cabinets;
Switches (Core & Edge);
Routers
Uninterruptable power supply (UPS);
Patch cables (copper & fibre);
Wireless LAN controllers & access points together with associated products and services linked to Core Infrastructure & Wired/Wireless Networking, which must include associated product licencing;
Servers.
The specific technology products and associated services for Core Infrastructure & Wired/Wireless Networking that maybe procured under this DPS cannot be clearly defined at this stage, however full details will be available via the mini competitions and associated documentation.
Lot No: 2
Title
End User Devices
Description of the procurement
This Lot is aimed at offering a range of devices used throughout local authorities and schools, from learners, teachers devices to lab/IT suite devices.
The products and associated services will include (but not be limited to):
Windows & Google
‘Cloud’ Device (Convertible & Clamshell options
‘Rich’ Device (Convertible & Clamshell options)
‘Enterprise’ Device (Convertible & Clamshell options)
Apple
‘Cloud’ Device (Tablet & Clamshell options)
‘Rich’ (Tablet, Clamshell & Desktop options)
‘Enterprise’ Device (Clamshell & Desktop options).
Specific End User Devices that maybe procured under this DPS cannot be clearly defined at this stage, however full details will be available via the mini competitions and associated documentation.
5. CPV Code(s): 32413100, 32410000, 31154000, 32400000, 32420000, 32421000, 30000000, 30200000, 30230000, 30232000, 30236000, 30236200, 30237110, 30237200, 30237300, 31156000, 32412000, 32412110, 32412120, 32413000, 32415000, 32416000, 32416100, 32417000, 32422000, 32423000, 32424000, 32425000, 32426000, 32427000, 32428000, 32430000, 32546000, 32546100, 32552410, 32560000, 32561000, 32562000, 32562100, 32562200, 32562300, 32570000, 32571000, 32572000, 32572100, 32572200, 32572300, 32573000, 32580000, 32581000, 32581100, 32581110, 32581120, 32581130, 48820000, 48821000, 48822000, 48823000, 48824000, 48825000, 30210000, 30213100, 30213200, 30213300, 30231000, 30231100, 30212000, 30212100, 30213000, 30213500, 30216110, 30231200, 30231300, 30231320, 30232100, 30232110, 30232130, 30232140, 30232150, 30233150, 30233151, 30233180, 30233190, 30237210, 30237450, 30237460, 30237461, 30237470, 30237475, 32321300, 32322000, 32323100, 32323000, 32323200, 32351100, 30231310 ,
6. NUTS code(s): UKL, UKL16
7. Main site or location of works, main place of delivery or main place of performance: Main site or place of performance: Within all Local Authorities across Wales.
8. Reference attributed by awarding authority: OCID: ocds-kuma6s-137214
Reference number: CCBC/DPS1002757/20/IE
2020/S 018-038919
WA Ref:137214
9. Estimated value of requirement: Estimated total value
Value excluding VAT: 200 000 000.00 GBP
10. Time-limit for receipt of completed tenders 31.1.2025 (10:00:00).
11. Address to which they must be sent: For further information regarding the above contract notice please visit:
12. Other information: Joint procurement
The contract involves joint procurement
Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:

Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

Type of the contracting authority
Regional or local authority
Main activity
Education
Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Lot No: 1 and Lot No: 2
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
Caerphilly CBC intends for the DPS to run for a period of five (5) years from February 2020. Caerphilly CBC reserves the right to extend or shorten the DPS validity period at its own discretion.
Information about variants
Variants will be accepted: No
Information about options
Options: Yes
Description of options:
Caerphilly CBC reserves the right to utilise the DPS for any Core Infrastructure & Wired/Wireless Networking for all local authorities and schools in Wales during the validity period of the DPS. Suppliers will be required to provide a range of Core Infrastructure & Wired/Wireless Networking products and associated services including but not limited to the Common Procurement Vocabulary codes listed in the relevant section of this notice.
The specific technology products and associated services for Core Infrastructure & Wired/Wireless Networking that maybe procured under this DPS cannot be clearly defined at this stage, however full details will be available via the mini competitions and associated documentation.
Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No
Economic and financial standing
Selection criteria as stated in the procurement documents
Technical and professional ability
Selection criteria as stated in the procurement documents
Contract performance conditions
The specific requirements for individual contract performance conditions that maybe procured under the DPS cannot be clearly defined at this stage, however full details (if applicable on a contract by contract basis) will be available via the mini competitions and associated procurement documentation.
Information about electronic auction
An electronic auction will be used
Additional information about electronic auction:
Caerphilly CBC reserves the right to utilise electronic auctions during the validity period of the DPS.
Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Previous publication concerning this procedure
Notice number in the OJ S:
2020/S 018-038919
Languages in which tenders or requests to participate may be submitted
EN
CY
Conditions for opening of tenders
Date: 31/01/2025
Local time: 12:00
Information about authorised persons and opening procedure:
Interested parties can join the DPS any time up until 31/03/2025 by submitting an application via the DPS in the Proactis Portal e tendering system.
Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published:
Caerphilly CBC reserves the right to extend or shorten the DPS validity period at its own discretion.
nformation about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
Additional information
Caerphilly CBC anticipate the DPS will evolve as the related change programme progresses and as technology changes. Future Lots under the DPS may include:
Device Management, Patch Management and Caching – Core services needed to maximise the efficiency of local authorities and schools internet connections. The products and associated services will include (but not be limited to), Device Management Services and Caching services.
Software – Key software and services used by local authorities; teachers and learners.
Teaching & Learning/Digital Practitioner Tools – Peripherals used in the classroom to support teaching and learning. The products and associated services will include (but not be limited to), Device casting; AV Equipment; Digital Projection; Intelligent Whiteboards; Intelligent TV Screens.
Curriculum Delivery & Support – Services needed by practitioners to utilise and exploit the ICT equipment in the classroom.
The procurement is to be processed in accordance with the Public Contract Regulations 2015 (the Regulations) in line with the Restricted Procedure Regulation 28 and Dynamic Purchasing Systems Regulation 34 and administered via Caerphilly CBC’s e-tendering portal-Proactis Plaza. Please refer to the attached Supplier Guidance Document and specifically Section 10 for the Registration Process.
Other bodies within Wales may utilise this DPS via agreement with Caerphilly CBC, please refer to Appendix 2 of the attached Supplier Guidance Document for further information.
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at
The buyer considers that this contract is suitable for consortia.
TKR-20231215-EX-1665094