Solar PV

Type of document: Contract Notice
Country: United Kingdom

1. Title: SOLAR PV
2. Awarding Authority: Flintshire County Council, County Hall, Mold, GB, Flintshire, CH7 6NA. Tel: 01352703767. Email: energy.unit@flintshire.gov.uk. Web: www.flintshire.gov.uk (Energy Unit)
3. Contract type: Supply contract
Single stage – Any candidate may submit a tender
4. Description: The Awarding Authority wishes to install a 50 kWp solar photovoltaic system at Specified Location and is also looking to install an additional solar PV system at Ty Dewi Sant and Ysgol Abermorddu to complement the existing 25kWp solar PV and battery storage system. The Council is seeking Engineering, Procurement and Construction (EPC) proposals for the turnkey design, installation and commissioning of the system with grid connection to the site electrical infrastructure to form a fully complaint and working installation. It is anticipated that the Contract will be awarded by 6th January 2020, and the design and construction will be undertaken by 31st March 2020. Following completion of the construction works, the EPC Contractor (the ‘Contractor’) will be responsible for providing warranty and Operations and Maintenance (O&M) services for a minimum period of two years, with an option for a further 2 year contract extension.
5. CPV Code(s): 09331000, 09331200, 09332000, 45261215
6. NUTS code(s): UKL, UKL2, UKL23
7. Main site or location of works, main place of delivery or main place of performance: Flintshire and Wrexham
Ty Dewi Sant and Ysgol Abermorddu
Ty Dewi Sant
8. Reference attributed by awarding authority: WA Ref:95860
9. Estimated value of requirement: Not provided.
10. Time-limit for receipt of completed tenders 15.11.2019 (15:00:00).
11. Address to which they must be sent: For further information/documentation regarding the above contract notice please visit
12. Other information: NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at
Estimated award date
16-12-2019
Language or languages in which tenders or requests to participate can be drawn up
EN
Welsh
Additional Information
Instructions for Supplier Registration on Proactis Plaza E-Sourcing Portal
Log in to the Proactis Plaza E-Sourcing Portal at
Click the “Sign Up” button at the bottom of the window
Enter your correct Organisation Name, address and Primary Contact Details. You will need to create the Organisation ID and User Name. Please note that if you have a Generic email address for your organisation e.g. tenders@xxx.co.uk then please use this as the primary contact email address as this will allow you to still receive messages compared to where you have a specific person identified in this role and they move on at a point in the future.
Please make a note of the Organisation ID and User Name, then click “Register”
You will then receive an email from the system asking you to “Click here to activate your account”. This takes you to Enter Organisation Details.
Please enter the information requested, click the “>” on the screen and follow the instructions ensuring that you enter all applicable details.
In the Classification screen please ensure that you select the Product Classification Codes (CPV Codes) relevant to your business to ensure that you get notification of opportunities that are of interest to your organisation.
In the Buyers screen please select both Denbighshire County Council and Flintshire County Council (although you may register with other buying organisations at the same time if you wish)
In the Primary Contact Details screen please ensure that all information is complete. (Please see note 3 above)
Accept the Terms and Conditions and then click the “>”. This takes you in to the Welcome window.
In the Finish screen please enter a new password and note all your Login details for future reference.
Now click “Complete Registration” and you will enter the Supplier Network page.
When Denbighshire or Flintshire County Council have a new Request for Quotation or Tender opportunities available you will receive an e-mail notification and will then need to log on to the Proactis Supplier Portal in order to view the opportunity and submit your quote/tender.
Registering on Sell2Wales
You should also register with Sell2Wales which is the National Procurement website for Wales and includes all widely advertised contract opportunities. To Register with Sell2Wales go to their website
Click on ‘My Account’, then on ‘FREE Registration’ and then on ‘REGISTER AS A SUPPLIER’.
Complete all the requested details and click on ‘Submit’
Instructions on how to Express an Interest and Tender for Opportunities
Log into the Proactis Plaza E-Sourcing Portal using your account details. Do not simply register interest on the Sell2Wales website as there are no documents held there. The information is only accessible through the Proactis Portal.
On the centre of the screen click “Opportunities”. This will take you to the list of current opportunities available to you.
Click the “>” that relates to this notice, this will take you into the PQQ or Tender Request and click “Register Interest”. Note there may be several opportunities that appear on this screen, please ensure that you select the correct one for your organisation.
In the “Your Opportunities” screen please note the closing time and date for completion of the relevant project. Please review the “Items” tab (Tender stage only) and the Documents tab (PQQ and Tender stages) as there will be information relating to the project held here. The Documents are accessed by clicking the down arrow underneath the General tab. Please ensure that you download all documents to your PC as you will be required to complete and upload some of the documents as part of your submission. There are also instructions on how to complete your submission in the Guidance for Bidders document held in this section
You can now either create your response” to, or “Decline” this opportunity.
Once you have started to complete your response to the opportunity and wish to save and return later click “Save”. The next time you Login to access the opportunity please go to the “Opportunities” tab and identify the relevant request that you previously saved.
When you have completed your response please click “Validate” to ensure that you have answered all the questions. If there are no errors identified click “Save” to ensure that your submission is saved, then click “Submit”. You will then get a “Pop Up” with your unique submission reference number. This is also confirmed by email to you.
If you are adding attachments at any point in the process please ensure that you click the “Add to Library” button as if you are invited to any subsequent opportunities in the future to tender any documents that you have added will automatically be added to your submission and all you will be required to do is check that they are the current version. This is a secure system and your documents will not be accessed by any other party.
Please note that any queries must be sent via the secure dialogue section of the e-tender portal. We will not respond to any queries received by any other method.
If you require any further assistance please contact the Project Manager as identified in the project details.
PROACTIS SUPPLIER SUPPORT HELPDESK: 03300 050352
This notice has been sent as a region specific notice. If you did not receive an alert about this you are not based in the specific region selected by the buying authority. Questions on why this was sent as a region specific notice should be sent to the buying authority.
(WA Ref:95860)
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Education visits involving local schools to enhance learning experiences (1 school). This could include site tours and workshops in the local schools on renewable energy. The Council has developed an environmental education programme; Flintshire Eco Champions which is delivered by Plas Derw Trust. Therefore there is an opportunity to work in collaboration on the delivery of education sessions.