Supply of Electrical Materials – Framework Agreement

Type of document: Contract Notice
Country: United Kingdom

1. Title: SUPPLY OF ELECTRICAL MATERIALS – FRAMEWORK AGREEMENT
2. Awarding Authority: Pembrokeshire Housing Association, Meyler House, St. Thomas’ Green, Haverfordwest, SA61 1QP. Tel: 01437763688. Email: judith.arnold@pembs-ha.co.uk. Web: www.pembs-ha.co.uk . Address of the buyer profile:
3. Contract type: Supply contract
Open
4. Description: The Association is looking to appoint a framework of suppliers with a depot located within the Specified Location for mainly same day collection of stock items as standard on the attached core list/pricing schedule and other non-core items which may be required on an ad-hoc basis
5. CPV Code(s): 31681410, 44111000
6. NUTS code(s): UKL, UKL1, UKL14
7. Main site or location of works, main place of delivery or main place of performance: Pembrokeshire.
County of Pembrokeshire.
8. Reference attributed by awarding authority: Reference number: 2016/011
WA Ref:47285
9. Estimated value of requirement: Value excluding VAT: 300 000.00 GBP
Value excluding VAT: 340 000.00 GBP
10. Time limit for receipt of tenders or requests to participate : 1.7.2016 (12:00).
11. Address to which they must be sent: For further information/documentation regarding the above contract notice please visit:
12. Other information: Joint procurement: The contract is awarded by a central purchasing body
Communication: The procurement documents are available for unrestricted and full direct access, free of charge at:
www.etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.etenderwales.bravosolution.co.uk
Type of the contracting authority: Body governed by public law
Main activity: Housing and community amenities
Information about lots: This contract is divided into lots: No
Award criteria: Criteria below:
Quality criterion: Quality / Weighting: 30
Cost criterion: Price / Weighting: 70
Duration of the contract, framework agreement or dynamic purchasing system: Start: 01/04/2016
End: 31/03/2019
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for a further 12 months
Information about variants
Variants will be accepted: No
Information about options
Options: Yes
Description of options:
Any additional purchases outside the core list must be subject to trade discount.
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No
Information about a framework agreement or a dynamic purchasing system: The procurement involves the establishment of a framework agreement with several operators.
Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Languages in which tenders or requests to participate may be submitted: EN
Conditions for opening of tenders
Date: 01/08/2016
Local time: 12:00
Information about recurrence: This is a recurrent procurement: Yes
Estimated timing for further notices to be published:
3 years
Information about electronic workflows: Electronic payment will be used
Additional information
The Association is looking to appoint a framework of suppliers with a depot located within the Specified Location for the Supply of Electrical Materials.
Same day collection of stock items included on the enclosed core list/pricing schedule will be required and collection of other non-core items which may be required on an ad-hoc basis.
Suppliers must have the capability to provide Impressed van stocks for the Direct Labour Services team (DLS) where stock may be required to be replenished on a daily basis.
As part of its ICT Strategy the Awarding authority Group is implementing a mobile working and data collection system for its repairs service during 2016. The system will include modules for requisition, purchase orders, payments, GRN’s, etc and will require interface with third party supply merchants for paperless procurement.
Merchants will need the IT infrastructure to quickly process on-site van stock replenishment orders for the Direct Labour Services team (DLS)
It is intended that our IT systems will be interfaced with Barclaycard so accurate data input at our supplier’s branches to a given format is essential (we may seek to apply an alternative method of data collection using an universal EDI interface directly with our suppliers).
Merchants will need to provide tradesmen specific impressed / consignment van stocks
Card Acceptance and Levels of capability
Pembrokeshire Housing Group use a Visa Purchasing Card to pay for goods which is provided by Barclaycard and is a charge card issued through the VISA card scheme. Suppliers must be able to process card payments for all goods supplied to Level 3 capability.
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Work experience and training
Participation in Community projects
TKR-2016620-EX-755192