Supply of Musical Instruments and Associated Products Dynamic Purchasing System

Type of document: Contract Notice
Country: United Kingdom

1. Title: SUPPLY OF MUSICAL INSTRUMENTS AND ASSOCIATED PRODUCTS DYNAMIC PURCHASING SYSTEM
2. Awarding Authority: Welsh Government – Commercial Delivery team on behalf of the Welsh Public Sector, T’yr Afon, Bedwas Road, Caerphilly, GB, CF83 8WT. Email: CommercialProcurement.Buildings@gov.wales. Web: Buyer profile:
3. Contract type: Supply contract
Open
4. Description: The Awarding Authority wishes to establish a Dynamic Purchasing System (DPS) for the supply of Musical Instruments and Associated Products to the public sector in specified location. This procurement is being conducted by the Welsh Government Commercial Delivery team, which is part of the Commercial Procurement division of the Welsh Government. As a consequence of the Government of Wales Act 2006, the contracting party will be the Welsh Ministers. Any agreement that is established as a result of this procurement exercise will be managed by WGCD
This procurement relates to the establishment of a Dynamic Purchasing System (DPS) for the supply of musical instruments and associated products to the Welsh public sector.
The DPS will be created on a category basis based on the discipline, region and value band.
The disciplines covered by the DPS include:
Brass instruments and accessories
String instruments and accessories
Woodwind instruments and accessories
Percussions instruments and accessories
Special adaptive instruments and accessories
Digital Music equipment
All instruments and accessories (A category reserved for bidding entities who can demonstrate they meet the requirements of regulation 20 of the Public Contracts Regulations 2015 ie The category is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons
WGCD reserve the right to amend or add categories during the operation of the DPS
5. CPV Code(s): 37310000, 37320000, 50860000
6. NUTS code(s): UKL, UKL2, UKL22
7. Main site or location of works, main place of delivery or main place of performance: Wales
Place of performance
NUTS code:
UKL
8. Reference attributed by awarding authority: Reference number: WGCD-BU-112-21
WA Ref:117152
9. Estimated value of requirement: Estimated total value Value excluding VAT: 11,000,000.00 GBP
10. Time limit for receipt of tenders or requests to participate 31.1.2022 (10:00).
11. Address to which they must be sent: For further information/documentation regarding the above contract notice please visit
12. Other information: Joint procurement
The contract is awarded by a central purchasing body
Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:

Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:

Type of the contracting authority
Body governed by public law
Main activity
General public services
Information about lots
This contract is divided into lots: No
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
The period of validity of a DPS can be extended, shortened or terminated at any point during the lifetime of the agreement.
WGCD plan to review the appropriateness of the agreement at the end of the original period of validity and invoke further extensions of two year periods until the agreement is no longer considered fit for purpose.
Information about the limits on the number of candidates to be invited
Information about variants
Variants will be accepted: No
Information about options
Options: No
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No
Legal, economic, financial and technical information
Conditions for participation
Economic and financial standing
Selection criteria as stated in the procurement documents
Technical and professional ability
Selection criteria as stated in the procurement documents
Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Languages in which tenders or requests to participate may be submitted
EN
Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Conditions for opening of tenders
Date: 31/01/2022
Local time: 12:00
Complementary information
Information about recurrence
This is a recurrent procurement: No
Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
Additional information
The authority is using eTenderWales to carry out this procurement process.
This tool is free to register for all suppliers. Once you have created an account, you will need to locate the following Project and ITT:
project_49262 – Provision of Musical Instruments DPS
itt_92147 – Provision of Musical Instruments DPS
For any help and advice on using the eTenderWales system or locating the above information, please contact the helpdesk on 0800 069 8634.
All queries relating to the content of the tender should be directed through the eTenderWales messaging portal.
The Welsh Ministers (WGCD) will not be liable for any bidder costs arising from the non award of the framework.
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Competitions being undertaken through the DPS will have the option of considering wider social value outcomes as part of their evaluation.
(WA Ref:117152)
The buyer considers that this contract is suitable for consortia.
TKR-20211229-EX-1749026