Supply, Support and Maintenance of a Staff On-line Learning Platform

Type of document: Contract Notice
Country: United Kingdom

Section I: Contracting authority
I.1) Name and addresses
Official name: Ayrshire College
Postal address: Main Campus, Hill Street
Town: Kilmarnock
Postal code: KA1 3HY
Country: United Kingdom
Telephone: +44 1563523501
Email: kathleen.harper@ayrshire.ac.uk
Fax: +44 1563538182
Internet address(es):
Main address:
Address of the buyer profile:

I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge,at:www.publiccontractscotland.gov.uk
Additional information can be obtained from:
the above mentioned address
Tenders or requests to participate must be submit
electronically via:www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Supply, Support and Maintenance of a Staff On-line Learning Platform

Reference number: 2022-PS-06
II.1.2) Main CPV code: 48931000
II.1.3) Type of contract:
SUPPLIES
II.1.4) Short Description:
Ayrshire College are looking for the supply, support and maintenance of a e-learning compliance course training & LMS platform that is required to:
-provide a wide-range of compliance e-learning courses in SCORM or xAPI format
-All courses must be based on the relevant EU/UK/Scottish legislation and include the facility for some customisation/editing.
-Cloud-hosted LMS – either Moodle/Totara or Docebo based LMS with the facility to customise look, feel and url within Ayrshire College brand guidelines. LMS must have facility for hosting college-produced SCORM packages as well as other common document formats with adequate server space (min 30 Gb) to host college produced courses.
Tenderers must be able to demonstrate their security measures.
-Facility to upload/host our own in-house designed content (for example, Articulate Rise)
-Facility to upload/host external content
-Facility to create date-based alerts on course non-completion
-Facility to create date-based alerts when course recompletions are due
-Facility to provide detailed reports on course completion/non-completion
-Facility for managers to access/run reports on course completions by their direct reports/members of their team.
Would be beneficial if the proposed e-learning compliance course training & LMS platform should also have:
-Ability to import/export course completion data via REST api to college safety management system (currently Effective Software Health and Safety Software)

II.1.5) Estimated total value:
Value excluding VAT: 54000 Currency: GBP
II.1.6) Information about lots:
The contract is divided into lots: no
II.2) Description
II.2.2) Additional CPV code(s)
48931000

II.2.3) Place of performance
Nuts code:
Main site or place of performance:
Ayrshire

II.2.4) Description of the procurement:

The e-learning compliance course training & LMS platform is required to:
-provide a wide-range of compliance e-learning courses in SCORM or xAPI format
-All courses must be based on the relevant EU/UK/Scottish legislation and include the facility for some customisation/editing.
-Cloud-hosted LMS – either Moodle/Totara or Docebo based LMS with the facility to customise look, feel and url within Ayrshire College brand guidelines. LMS must have facility for hosting college-produced SCORM packages as well as other common document formats with adequate server space (min 30 Gb) to host college produced courses.
Tenderers must be able to demonstrate their security measures.
-Facility to upload/host our own in-house designed content (for example, Articulate Rise)
-Facility to upload/host external content
-Facility to create date-based alerts on course non-completion
-Facility to create date-based alerts when course recompletions are due
-Facility to provide detailed reports on course completion/non-completion
-Facility for managers to access/run reports on course completions by their direct reports/members of their team.
Would be beneficial if the proposed e-learning compliance course training & LMS platform should also have:
-Ability to import/export course completion data via REST api to college safety management system (currently Effective Software Health and Safety Software)

II.2.5) Award criteria
Criteria below
Quality criterion -Name: core functionality & compliance with spec/Weighting:30Quality criterion -Name: System Support & Maintenance/Weighting:20Quality criterion -Name: Platform implementation, project management & training/Weighting:10
Price – Weighting:40
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: no
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: No
II.2.11) Information about options
Options yes
Description of options:
the contract is for 2 years with the option to extend for a further one-year period.

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no

Section III: Legal, economic, financial and technical information
III.1) Conditions for participation

Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure:
Open procedureIV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 2022-08-05 Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitEN
IV.2.6) Minimum time frame during which the tender must maintain the tender
Duration in months:3(from the date stated for receipt of tender)
IV.2.7) Conditions for opening tenders
Date: 2022-08-05 Local time: 12:00

Section VI: Complementary information
VI.1) Information about recurrence:
This is a recurrent procurement: no
IV.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information:
(SC Ref:700540)
VI.4) Procedures for review
VI.4.1) Review body
Official name: Kilmarnock Sheriff Court and Justice of the Peace Court
Postal address: Marnock Street
Town: Kilmarnock
Postal code: KA1 1ED
Country: United Kingdom
Internet address:
VI.5) Date of dispatch of this notice:2022-07-15