The Provision of Utilities to Empty Homes

Type of document: Contract Notice
Country: United Kingdom

Section I: Contracting authority
I.1) Name and addresses
Official name: Scottish Borders Housing Association
Postal address: South Bridge House, Whinfield Road
Town: Selkirk
Postal code: TD7 5DT
Country: United Kingdom
Contact Person: John Gray
Telephone: +44 1750724444
Email: enquiry@sbha.org.uk
Fax: +44 1750724445
Internet address(es):
Main address:
Address of the buyer profile:

I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge,at:www.publiccontractsscotland.gov.uk
Additional information can be obtained from:
the above mentioned address
Tenders or requests to participate must be submit
electronically via:www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available.
Unrestricted and full direct access to these tools and devices is possible,free of charge,at:www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: The Provision of Utilities to Empty Homes

Reference number: SBHA JG
II.1.2) Main CPV code: 31682000
II.1.3) Type of contract:
SUPPLIES
II.1.4) Short Description:
SBHA is seeking a supplier to provide Gas & Electricity to homes as they become empty.

II.1.5) Estimated total value:
Value excluding VAT: 28000 Currency: GBP
II.1.6) Information about lots:
The contract is divided into lots: no
II.2) Description
II.2.2) Additional CPV code(s)
09310000, 09121200

II.2.3) Place of performance
Nuts code:
Main site or place of performance:
Scottish Borders

II.2.4) Description of the procurement:

SBHA wish to enter into a Contract with a Utility supplier to supply gas and electricity via domestic tariffs to any of our domestic properties as they become void. Some of which may be transferred into the name of SBHA for a period of time, such as may be the case with long term void properties.
It is SBHA’s intention to award a contract to a single Supplier for the entire SBHA domestic void stock. The number of voids in the scheme is likely to vary throughout the Contract term, dependent upon the uptake of lets, demand for housing and the size of the housing portfolio, however as a guide the average void rate is c700 properties p.a.

II.2.5) Award criteria
Criteria below
Quality criterion -Name: Quality/Weighting:80%
Price – Weighting:20%
II.2.6) Estimated value:
Value excluding VAT: 28000 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewalyes Description of renewals:
1 x 12 months after the initial period of 36 months

II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: No
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.14) Additional information:
The Tenderer must be a Utility supplier with the appropriate licenses to supply domestic Utilities in Scotland. Alternatively, such a licensed supplier may appoint an Energy Broker to act on their behalf to deliver this service and ensure that all relevant terms and conditions are applied.

Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity,including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Q4A.1 In UK this is the register at Companies House
Q4A2 Tenderer must be a Utility supplier with the appropriate licenses to supply domestic Utilities in Scotland.

III.1.2) Economic and financial standing
List and brief description of selection criteria:
Q4B.1.1 Provide general yearly turnover for 2019, 2020 and 2021
Q4B.3 Date started trading if cannot provide turnover for all years
Q4B5.1a Professional Risk Indemnity GBP 1 million
Q4B5.1b Employer’s Compulsory Liability Insurance GBP 5 million
Q4B5.1c Public Liability Insurance GBP 1 million
Q4B.6 Tenderers must confirm they accept SBHA will carry out an Experian Credit
Check. Please note SBHA’s risk appetite is such that only organisations with a
credit score of 51 or above will PASS this requirement. Please note SBHA,
acting fairly and reasonably may contact you to discuss this element.

III.1.3) Technical and professional ability:
List and brief description of selection criteria:
Q4C.1.2 Please provide relevant examples of supplies and services carried out during the last 3 years.
4C.2 Please provide details as set out in the SPD question
4C.4 Please provide a statement of the relevant supply chain management and/or tracking systems used
4C.7 Please provide details of the environmental management measure which the bidder will be able to use when performing the contract
4C8.1 Provide details of average manpower for the last 3 years
4C.8.2 Please provide details of the managerial staff for the last 3 years
4C.10 Please provide details of the proportion you intend to subcontract

Minimum level(s) of standards possibly required:
Quality Assurance Schemes ISO 9000 or equivalent
Environmental Management Schemes ISO 14001 or equivalent
Health & Safety Management – ISO 28000 or equivalent

Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure:
Open procedure
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 2021-12-06 Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitEN
IV.2.6) Minimum time frame during which the tender must maintain the tender
Duration in months:6(from the date stated for receipt of tender)
IV.2.7) Conditions for opening tenders
Date: 2021-12-06 Local time: 12:00
Information about authorised persons and opening procedure:
Using the PCS Postbox opening procedure by 2 managers independent of the exercise

Section VI: Complementary information
VI.1) Information about recurrence:
This is a recurrent procurement: no
IV.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information:
Community benefits are included in this requirement. For more information see:
A summary of the expected community benefits has been provided as follows:
A small community benefits consideration is included :The support of community improvement projects, resources for community environmental initiatives and physical infrastructure
(SC Ref:673060)
VI.4) Procedures for review
VI.4.1) Review body
Official name: Selkirk Sherriff Court
Postal address: Ettrick Terrace
Town: Selkirk
Postal code: TD7 4LE
Country: United Kingdom
Telephone: +44 1750721269
VI.5) Date of dispatch of this notice:2021-11-10